Jobs

People Administrator (Systems & Operations)

Organisation: The National Trust for Scotland

Salary: £25,483 - £26,907 pro-rata, per annum

Location: Edinburgh (Remote working considered, must be in UK)

ShapeJOB PURPOSE

This job delivers wide and varied operational administrative support to the business, focused on routine/cyclical employee transactions. The role requires daily communication with managers at all levels across the business, guiding managers to ensure compliance with legislation and Trust policy and to promote best practice.

It is a pivotal role ensuring our people data is accurately and appropriately recorded and managed both within and out with the People & Payroll System (People XD).

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Deliver routine/cyclical employee transactional administration including:

Advising and challenging managers on the correct procedures to be followed in People-related activities such as:

– contractual changes

– Starters/Leavers/Onboarding processes

Drafting and issuing employment contracts and processing employment correspondence

End-to-end Recruitment process advice and guidance to applicants and management, including:

how and where to best advertise vacancies

how applicants access our roles and the benefits of working for the Trust

the responsibilities of applicants and managers in the onboarding process

Recruitment quality assurance, including pre-employment checking

Supporting Lead Consultant and HRIS Analyst with pay award and pay progression processing

Ad hoc one-off projects, activities, advice etc

As an active user of the Trust’s People & Payroll system ensure that its data is accurate and reliable, and it seamlessly drives and reflects people transactions and management information

As required:

Support general administration of the function, e.g. file management

support devolved projects/activities

participate in internal and external meetings

REQUIRED QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE

Essential:

Demonstrable knowledge of the basic context of employment legislation, operations, and best practice.

Demonstrable sound administrative experience within a People function (that supports a multi- site operation), including:

Routine life-cycle activities (from recruitment to leavers processes);

Liaising with external suppliers/contractors;

General administration

Highly proficient user of IT in general: word-processing, spreadsheets, presentations

Confidence and ‘presence’ to be a highly-visible and highly-effective team member within the Department

Flexibility to prioritise and re-prioritise workload in the face of changing demands

Application Deadline: Sunday 09/02/2025