Full Time

Communications Executive

JOB PURPOSE

The Communications Executive will join the charity’s small and busy Communications Team to help deliver external communication activities that support our charity’s vision, objectives and brand. 2022 is an important year for the Trust, as we begin implementing our ten-year strategy, Nature, Beauty & Heritage for Everyone. This role will be involved in creating content for a wide range of audiences, using Trust and external channels, with the purpose of encouraging more people to visit and enjoy the properties in our care.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

SHARING STORIES
• Working with colleagues across Trust and particularly in the Customer & Cause directorate to deliver a programme of communications activity that supports the Trust’s 2022/23 visitation and new membership objectives through earned media.
• Working with inhouse and agency colleagues, create and deliver on brand and on message content for use on Trust and external channels which promotes the Trust’s seasonal events programmes.

CO-ORDINATION AND ADDING CAPACITY
• Working with Customer & Cause and agency colleagues to ensure that all activity is scheduled for maximum impact.
• Work across Customer & Cause on a range of content projects and tasks including writing for website and internal channels, creating video for same and other tasks as required.

REQUIRED QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE

Qualifications

Essential
▪ Degree in a relevant discipline or equivalent practical experience

Desirable
▪ Driving Licence, valid for driving within the UK

This role does not require you to undertake a criminal records check.

Experience

Essential
• A creative approach to storytelling
• Proven verbal and written communications skills
• Competence in using Microsoft Office packages
• Experience in using web and digital-based channels
• Good teamwork skills
• A proactive approach to problem-solving
• Demonstrably high-levels of interpersonal skills and confidence in dealing with a wide range
of stakeholders

Ledgers Assistant

Purpose of the role

To assist with the accurate and timely processing of banking transactions, incoming and outgoing payments from/to debtors and creditors. Ledgers Assistants work primarily in either Sales, Purchase Ledger or Cashroom sections at the discretion of the Trust, but will be expected to work flexibly between the two to suit the demands of the Department.

Deliverables
Purchase Ledger:
 Ensure that invoices and credits are processed timeously and correctly and applying the Trust procedures to meet our obligations to suppliers.
 Prioritise workload to ensure deadlines met
 Reconcile records with supplier records to ensure consistency and accuracy.
 Assist with general office routines such as filing and reviewing reports to ensure the smooth operating of the section.

Sales Ledger:
 Ensure that incoming payments from debtors are processed against invoices issues, timeously and correctly and applying Trust procedures to pursue outstanding debts.
 Assist with the preparation of banking and reconciliation of cash.
 Assist with general office routines such as filing and reviewing reports to ensure the smooth operating of the section.

Cashroom:

• Download invoices and bank statements to create a daily banking sheet
• Record all incoming payments from customers and correctly allocate against customers’ accounts
• Reconcile all accounts as requested and ensure there is no unallocated cash at the end of the week or month
• Lodge cheque and cash payments and other banking transactions
• Perform bank reconciliations
• Monitor daily cashroom email and action these
• Direct Debit collection

The current duties of this post do require a criminal records (Disclosure Scotland) check to be carried out.

Project Officer Manager Permanent

Project Office Manager (Band 4)
Full Time, Permanent

Job Scope

NGS has an ambitious programme of work to help improve how we care for our world class collection of art and our people, whilst also improving the visitor experience across our galleries, online and on the road. As a result, we have a wide range of improvement programmes, ranging from major capital projects (at the Scottish National Gallery and the creation of our plans for the national collection facility known as The Art Works) together with a wide range of improvement projects across all aspects of what we do in the National Galleries of Scotland.
Over the last 3 years we have established a project methodology in NGS and have set up the Project Management Office to support and track the various projects through dedicated forums and Steering Groups.

– Major Capital Programme Board – our committee with Trustees of NGS to review and challenge our progress on our major capital projects
– Programme Steering Board – for the Leadership Team at NGS to review, track and make decisions, for example, on sequencing and on resource allocation across our capital projects
– Extended Leadership Team – subgroup to develop and manage the Integrated Plan for NGS, to be able to co-ordinate and deliver on the operational plans for each of the Directorates in NGS
– Chief Operating Office Programme Group – for the COO Leadership Team to review, plan, manage and co-ordinate the improvement projects across Estates, Security, HR, and Operations
– Steering Groups aligned to our other Priorities (Capital Projects (Scottish National Gallery and The Art Works Equalities, the Environment, Income, Public Programme) to co-ordinate and deliver on the relevant improvement plans

The Projects Office Manager sits on several of these forums and works with the representatives to produce executive summary reports and recommendations on how to deal with resource contentions.

We now have a good baseline structure and knowledge to be able to run and co-ordinate our improvement projects. The evolution of this role will enable NGS to take that investment in structure and capability to the next level, so we can be more agile, responsive, and consistent in our ability to deliver to realistic timescales and targets.

This role reports into the Director of Finance, which allows us to ensure project management and reporting are closely aligned to budget management and reporting. We have begun to develop 5-year plans across the major improvement projects notably in estates, security, and IT. We are currently developing 4-to-5-year operational plans for all areas of NGS, and this role will play a key part in ensuring these plans are inter-connected successfully to ensure we agree a realistic sequence of work to be able to balance a wide range of resource demands.

Brand Homes Manager

Our Edinburgh Gin brand continues to lead the way… already rated amongst the top tourist attractions in Edinburgh, our brand’s visitor centre and retail outlet is most certainly ‘filled with wonder’! 🌸🦋

We now have a hugely exciting opportunity for a highly experienced people leader to join our brand homes management team, to lead the operational management of our complete end to end Edinburgh Gin visitor offering. This role will have the significant, but highly rewarding and exciting task, of leading the site operational teams, as we plan for and then migrate into, our beautiful and expansive new premises across a number of operational areas: visitor centre; retail; and on trade/bar.

Key to the success of this role will be continuing to lead and inspire, ensuring the teams continue to deliver exceptional experiences to all of our brand customers and consumers (both face to face and virtual), with our people remaining fully engaged every step of the way!

This truly is a unique opportunity and one which will offer the right candidate oodles of personal and job satisfaction, sprinkled with big handfuls of fun and excitement 🤩

We are looking for an inspirational and progressive people leader, and someone who has significant experience of effectively leading the operational management of £multi million visitor / tourist experiences and attractions.

Interested… of course you are!

Please visit our portal to find out a bit more about the specifics of this opportunity, where you can also apply direct.

Full time Digital Marketing and Sales Assistant

Musselburgh Racecourse is one of the UK’s most progressive racecourses, and one of Edinburgh’s leading hospitality and entertainment venues with 5 Star Visit Scotland accreditation.

Musselburgh Racecourse are seeking someone with a strong background in digital marketing to join the Musselburgh Racecourse team, focusing on social media, digital innovation, content creation and a flair for creativity.

Do you have a passion for all things digital including social media platforms, e-newsletter systems and keep up to date with all the latest digital innovations? Are you a self-starter with the drive and ambition to meet the objectives of all projects within a fast pace and busy environment? If so, this role might be for you.

You will have:
• Lots of creative ideas
• A passion for all things digital and a strong desire to learn, contribute and innovate
• Create and inspire content creation
• Strong writing skills
• Fantastic attention to detail
• A ‘roll your sleeves up’ attitude
• Know how to run paid social media campaigns – or be willing to learn
• Excellent administration and organisation skills

A formal marketing qualification or a minimum of two years’ experience in a similar role will be helpful. You should have excellent IT, communication and inter-personal skills, a very good telephone manner, strong customer service and the ability to organise and prioritise your workload using your own initiative.

If you’re interested in this role, please send your C.V to enquiries@musselburgh-racecourse.co.uk.
Salary: £21-25k pa.
Benefits: Company Pension, 30 Days AL and TOIL for weekend racedays
Closing date: 24th June 2022
No agency enquiries please.

Catering Supervisor

Contract Type: Permanent
Salary: £22,018 – £24,309
Grade: FC05
Hours: 32.5 Hours Per Week
Location: Lochgelly Centre
Job Reference: ON000378

We are OnFife and as Fife’s largest cultural organisation we specialise in making jaws drop, hearts warm, eyes light up and imaginations run wild. We work with a huge range of partners, artists and creatives and our spaces are some of Fife’s favourite places. An ambitious charity, we’re built on strong values, and those values make us who we are – Fearless, Inviting, Fair and Exciting.

Requirements

We are looking for a permanent leader for our busy community café, someone who is a real foodie and enjoys working with the public, providing excellent customer service naturally. This is the perfect opportunity for an individual with the right drive and passion who is interested in developing both their catering, bar and hospitality skills, and their knowledge in a senior role, whilst being part of a larger team. With a thriving community theatre on site, you’ll be preparing and managing stocks in preparation of the bars for our shows.

You can view the full job description on our current opportunities page.

The Individual

You should have the desire and skills to provide an excellent customer experience for our updated offering. Having similar experience in a catering environment and the ability to cook, manage orders for the café and bars, plan rotas for the catering, bars and events, be proactive and have great organisation skills and be able lead a small team is essential. There will be statutory paperwork that requires completing daily, plus you’ll need to prepare banking, finalise end of day tasks and log the cafe’s performance. The role will include regular weekend / evening working, and supporting our other venues as required. In return we offer a fantastic package which includes unsociable working enhancement payments, pension package and a competitive hourly rate.

How to Apply

If you’re looking for a new challenge in your career, and ready to apply for the role, please complete an Application Form and return this along with our Equal Opportunities Form to the Recruitment Team. The full application pack can be downloaded from our vacancies page on our website.
Please note we are not accepting CV’s for this role.

We are an equal opportunities employer.

We are proud to support the Armed Forces community and are committed to the Armed Forces Covenant.

We would encourage early applications as we are expecting high levels of applications and will close the vacancy when a suitable candidate is identified.

Paintings Conservator

PAINTINGS CONSERVATOR
Full-time, Fixed term (8 months)
£29,816 – £32,645 per annum (Band 5)

We have an exciting opportunity for a specialist Paintings Conservator to join us to deliver paintings conservation across our collection. It is based within the Collections Care Directorate, reporting to one of the Senior Paintings Conservators. It sits alongside and compliments the other conservation specialisms of paper, frames, and time-based media.

KEY RESPONSIBILITIES

Paintings conservation and research (80%)
• Assisting with the planning and programming of paintings conservation work required to deliver the loans, displays, exhibitions, acquisitions, and collections care activities.
• Recording work undertaken and liaising with colleagues to highlight any anticipated issues with the delivery of the work programme and advise if additional requests can be accommodated.
• Undertaking conservation work required for exhibitions and displays of paintings, within NGS and at non-NGS sites, including advising on the suitability of works of art for transport and display, condition checking, conservation treatments and application of preventive conservation measures.
• Undertaking paintings conservation work required to improve standards of collections care, such as condition surveys of parts of the collection and remedial treatments.
• Documentation – requesting photography, communicating findings, and providing data for entry onto the NGS collections management database (Multi Mimsy) and NGS website.
• Responding to any incident reports which relate to paintings.
• Liaising with Conservation Technicians and Art Handling Technicians to ensure works are safely packed and installed, which may involve designing specialist storage and display cases.
• Undertaking art historical research relating to parts of the NGS paintings collection, and conservation research relating to modes of deterioration, conservation materials and techniques.

Common Areas of Responsibility (20%)

These areas of responsibility are common across all the conservator roles, although some of the specifics will vary depending on the conservator’s specialism.

• Commissioning and supervising work by freelance conservators and specialists.
• Undertaking courier duties of relevance to the conservation specialism.
• Devising work programmes for and supervising interns, placement students and volunteers.
• Providing specialist advice and training for colleagues and answering external enquiries.
• Working with budget holders to create, review, manage and maintain budget for areas of responsibility.
• Maintaining conservation and analytical equipment, advising on purchases of new equipment, monitoring levels of conservation materials and requesting additional stock as appropriate.
• Promoting the activity of the specialist role and of the Conservation Department as a whole, both internally and externally, by giving talks, tours, and presentations and writing content for traditional publications and social media.
• Developing and participating in relevant external networks and collaborations, both nationally and internationally.
• Maintaining and developing skills and knowledge in conservation and the cultural heritage sector.

Development Manager (Capital and Projects)

As a charity, the philanthropic income generated by our Development team is vital to our activities. We are hugely proud of the impact we have on people’s lives through sharing the stories of the remarkable objects we care for in Scotland’s National Collection.

We are seeking an experienced Development Manager to join our highly successful team to build on recent success and increase income from philanthropists, lotteries, grant-giving trusts and foundations. The Development Manager (Capital and Projects) will secure income for an interesting and diverse portfolio of capital and other priority projects, such as acquisitions, research and education programmes, refreshed galleries and transformative capital campaigns.

You will be able to demonstrate a proven track record in a relevant role within a fundraising environment and of preparing successful cases for support and 5, 6 and 7 figure bids. Extensive knowledge of fundraising theory and practice will be essential to meet challenging targets. You must have excellent interpersonal and communication skills, both written and verbal, and be able to negotiate successfully. You should have demonstrable experience of project managing fundraising activities and successful events and of managing your own prospects and budgets. Knowledge of Raiser’s Edge or a similar relational database is important, as is the ability to achieve results by working with other people.

Security Officer

Working as part of a professional security team, you will ensure and maintain the security, safety and integrity of all National Museums Scotland buildings and provide a safe and secure environment for all staff, visitors and collections. With proven relevant experience of working in a security environment previously, you will have a good working knowledge of security, fire, intruder and CCTV systems and procedures and knowledge of reception duties/access control for staff, contractors and visitors. You will possess good communication skills, in relation to both telephone manner and radio procedures and also in dealing with enquiries and requests for assistance. You will have good organisational skills and the ability to remain calm and positive under pressure and in dealing with a wide range of enquiries and situations.

A good knowledge of Health and Safety at Work procedures and experience in dealing with incidents / situations requiring an immediate or timed response is essential. This role can be demanding in nature in terms of the duties concerned and the environment in which it is carried out. ICT skills in Microsoft Word, Excel and Outlook, basic administrative skills and a current First Aid certificate are desirable.

A shift allowance of £3,371 per annum is payable.

Department Administrator

An exciting opportunity has arisen for an experienced Administrator to join our busy and creative External Relations directorate. You’ll bring strong organisational, interpersonal and IT skills to ensure efficiency and effectiveness across the directorate for the Marketing and Communications, Development and Digital Media departments.

Organised and methodical, you will have proven work experience in an administration environment and be adept at managing multiple priorities. You will also have good verbal and written communication skills along with an intermediate level of ICT skills in Microsoft Office. You should also have experience of managing your own time and workload, working to deadlines and of maintaining confidentiality, coupled with demonstrable experience of providing efficient administrative support to a head of department.

Treasure Trove Officer (x4)

he Treasure Trove system ensures that significant objects from Scotland’s past, which are discovered either by chance find or through organised archaeological fieldwork, are protected for the nation and preserved in museums across Scotland. The Treasure Trove Unit based at National Museums Scotland is responsible for the operation of the system for the benefit of all Scottish museums, and is the first port of call for new discoveries and finders.

The Treasure Trove Officer works as part of a small team processing the casework of the Unit, liaising with the Queen’s and Lord Treasurer’s Remembrancer (QLTR) staff, supporting the work of the Scottish Archaeological Finds Allocation Panel (SAFAP) and communicating the requirements and benefits of the system to finders, museums and wider audiences.

You will have a degree (or equivalent) in archaeology or a related subject. Knowledge of principles and practice of UK ‘treasure’ systems plus relevant practical experience of working with and identifying archaeological finds would be desirable. Experienced in administrative procedures and practices, you will be organised and methodical, with good verbal and written communication skills and ICT skills in Microsoft Office, including Word, Excel and Outlook. You should also have experience of managing your own time and workload, working to deadlines and handling multiple priorities.

We currently have 4 positions available: 1x permanent and 3x fixed term for 18 months.

Building Officer

National Museums Scotland is recruiting for an experienced Building Officer, to assist the Building Services and Energy Manager in achieving the National Museums Scotland vision, values and strategic aims in relation to Estates Management of the estate. The successful applicant will be taking operational control for management of building maintenance, repair and minor works contracts.

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