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Caretaker/Facilities Assistant

Organisation: Newbattle Abbey

Salary: £23,092 (c.£24,000 inc. standby rota allowance. Pay award pending)

Location: Newbattle Abbey College

Purpose of Job
To undertake the opening and daily operations of the College and assist with
maintenance duties in support of the college buildings and business park.

Major Tasks/Job Activities
1. Undertake routine checks of the College heating and hot water facility,
Monitoring the boilers setting via the Business Management System (BMS).

2. To liaise with specialist contractors and report/action any faults found to
Estates & Facilities Manager.

3. Ensure all areas are setup and maintained daily, and as required. Set up
corporate areas as required.

4. To assist with setting up college ICT equipment when required.

5. In consultation with the Estates & Facilities Manager liaise with contractors
and their representatives to ensure that health and safety standards are

6. Oversee external contractors as directed by the Estates & Facilities Manager.

7. Liaise with and support the student body, and all staff with regards to the
operation and maintenance of the college buildings and services.

8. Represent the best interests of the College in internal and external meetings
as required.

9. As Deputy Fire Warden undertake and record weekly system test on the fire
detection system. Check all fire escape routes and for any tampering/faults
with fire safety equipment/alarms. Assist the Estates & Facilities Manager with
periodic fire evacuation drills.

10.Undertake out of hours duties on an established standby rota basis.

11.Act as the main key holder for the college and respond to any alarm

12. Monitor and set heating controls via the BMS system on a daily basis to ensure
heating plant and equipment is operating efficiently and effectively. Make
any adjustments as necessary under the guidance of the Facilities Manager,
reporting any faults or failure of equipment.

13. Ensure that boiler and plant rooms are kept clean and tidy and ensure no
flammable materials are stored there.

14. Monitor and manage the colleges door entry system, programming and issuing
door entry fobs as required.

15.Liaise with prospective Business Park tenants and monitor tenant lease
compliance and secure monthly meter readings from each unit.

16.Investigate issues reported by tenants and ensure, in conjunction with the
Estates & Facilities Manager, that they are dealt with in a timely and
professional manner.

17.Report to the Estates & Facilities Manager any maintenance and estates issues
relating to the college buildings, and business park.

18. To undertake any other appropriate duties as directed by the Estates &
Facilities Manager.

Application Deadline: Monday 20/05/2024