Jobs

Permanent and Full Time
Salary £32,171 – £35,093 per annum
Plus generous benefits package
Hybrid / flexible working

About the role

We’re looking for a Collections Registrar (Loans) to play a key role in sharing Scotland’s national collection with audiences across the country and around the world.

This is a great opportunity for an experienced Registrar, or an Assistant Registrar ready to take the next step, to develop their expertise in a collaborative and supportive team. You’ll work closely with colleagues across the organisation and with external partners, balancing precision and planning with problem-solving and adaptability.

As part of our Collections Management team, you’ll manage a varied and rewarding programme of outgoing short and long-term loans. These will be to high-profile international exhibitions to partnerships closer to home. Your work will help bring extraordinary artworks to new audiences, ensuring they are transported, displayed, and cared for to the highest standards.

We’re looking for someone who combines strong organisational skills with sound judgement, clear communication, and a proactive approach. If you’re confident managing complex processes, building relationships, and safeguarding artworks, we’d love to hear from you.

The difference you’ll make

You will be part of a small team working closely with the Lead Registrar: Loans, Touring & Partnership, and the Assistant Loans Registrar. Your duties will include but not be limited to:

– Managing short-term and long-term loans from our collections, including negotiating and processing of contracts. You will also liaise with borrowers and external suppliers on insurance, display, transport, shipping, and schedule arrangements, ensuring agreed conditions are met.

– Managing risks to artworks (such as security, environmental, handling and movement) according to best practice and developing creative solutions as required.

– Obtaining, evaluating, and monitoring costs relating to loan projects.

– Liaising with colleagues across the organisation including Collections, Conservation, Art Movement and Security on all aspects of object movement.

– Using our collections management system (Axiell Collections) for preparation of key lists, documents, and reports.

– Ensuring prompt and accurate creation and maintenance of files and records (electronic and hard copy).

– Occasionally acting as courier for the organisation and assisting in the delivery of courier training to colleagues.

Application Deadline: Friday 01/05/2026