Jobs

What we want you to be responsible and accountable for:

Provide pro-active administration to support the Directors and wider teams.

Act as an administrative contact point for the two Directors responding to emails, telephone calls and ad hoc queries resolving or escalating as appropriate.

Management of diaries for both Directors.

Arranging meetings and managing meeting paperwork including contacting participants to prepare and circulate agendas and any supporting documentation, taking and circulating minutes, and managing action registers.

Booking accommodation and travel for both Directors

Supporting the arrangement of small Trust wide meetings involving attendees from various locations where overnight accommodation may be required.

Circulating questionnaires and analysing responses to provide feedback as required.

Analysing data as required and report writing.

Carrying out financial transactions such as raising and processing purchase orders. administering expenses for both Directors, and reconciling credit card payments.

Keeping accurate records and ensuring the accurate filing of electronic documents. This will include minutes and action registers,

Updating SharePoint as appropriate ensuring documents are filed in a logical place and providing support to users as required.

Be an active participant in BEST (Business Executive Support Group) which exists across the Trust and contribute to any other knowledge sharing groups/opportunities.

The current duties of the role do not require a criminal record check or membership of the PVG scheme through Disclosure Scotland.

How we would like you to achieve this

To work in a way that is wholly consistent with our stated organisational values and our Corporate Strategy.

To work collegiately across the teams and directorates, and collaboratively with colleagues across the Trust.

To become familiar with the Trust’s systems and processes and the work of other departments.

Who you will be working with

You will not be a line-manager but will work closely with colleagues across the various teams.

You will work particularly closely with:

Conservation & Policy Directorate Teams

Public Engagement & Research Teams

Finance and Project Management colleagues

Consultants, suppliers and contractors

Application Deadline: Sunday 30/06/2024