Facilities & Maintenance Manager

Organisation: Dynamic Earth

Salary: 35,000

Location: Holyrood Road, Edinburgh

Title – Facilities & Maintenance Manager (key focus
Mechanical & Electrical systems)

Location – Dynamic Earth – Edinburgh

Role Type – Full-time, permanent

Reporting to- Director Team (structure under review)

Salary – circa – £35,000 (dependant on experience and

Days – Mon – Fri (with occasional evening / weekend

Hours – Core hours: 09:00 – 17:30 (flexible working patterns
will be required to meet the
needs of the business)

Role Description
The purpose of the role is to lead the facilities & maintenance department to ensure the provision of customer focused Centre operations, plant and equipment maintenance, repair and new works service. On a day to day basis, this will involve ensuring that Centre’s Building Management systems are operating efficiently and effectively and providing a five star environment for staff and customers. The role will include the management and planning of new works, life cycle and responsive maintenance in line with the Centre’s needs. As well as these main duties, you will directly provide five day planned and reactive electrical and mechanical maintenance within the buildings and grounds of Dynamic Earth.

You will manage and develop a small team of skilled and semi-skilled maintenance staff. This team is responsible for the delivery of day-to-day maintenance services for the buildings and plant & equipment at Dynamic Earth. You will also be responsible for arranging and managing a selection of support contractors to ensure that the best services standards and value for money is achieved.

The role is varied and will include the management of existing systems, new works, small repairs, planned and statutory services including but not limited to water hygiene, emergency lighting and fire detection system maintenance, PAT testing, various statutory electrical testing and the control of contractors on site.

Key areas of responsibility will include:
• Customer (Internal and External) focused service delivery.
• Operation of Building Management & Control systems.
• Providing specialist electrical & mechanical knowledge, skills and support.
• Overseeing both planned and reactive maintenance within the
• Leading and developing a small team.
• Basic financial management and able to work to agreed
departmental budgets.
• Complying with the company’s Health and Safety Policies and
working to Health & Safety guidelines.
• Arranging, overseeing and sign-off of third party contractor works.

The ideal candidate will:
• Be customer focused and have a focus for delivering a fast and
efficient service.
• Have can-do, hands on pro-active approach to their work, and be
able to work under their own initiative.
• Have extensive building control systems and general building
management experience.
• Developed and operated in-house maintenance programmes with
third party contractor support.
• Be an Approved Electrician qualified to C&G 17th or 18th Edition
level or a Mechanical & Electrical engineer qualified to HND
standard or above.
• Have a significant number of years of electrical and mechanical
• Be experienced in leading and developing a multi skills
maintenance team.
• Have the ability to accurately diagnose electrical and mechanical
faults and offer and deliver well developed solutions and repairs.

Experience Required
• A significant number of years of hands on mechanical and
electrical maintenance experience (essential)
• Trained to 17th or 18th Edition Electrical Installation level or
Mechanical & Electrical engineer qualified to HND standard or
• Experience of working with 415 volt electrical systems.
• Experience of managing a small support team.
• Working knowledge of other trades.
• Experience of managing contractors.
• NEBOSH or similar qualification in Health & Safety management.
• A good working knowledge of heating and cooling and air
conditioning systems.

Facilities & Maintenance Manager (Mechanical & Electrical) – Detailed Job Description

Key Responsibilities
Lead, develop and direct a multi-skilled team of maintenance personnel and contractors to ensure the delivery of a customer focused pro-active maintenance and new works service to both external and internal customers.

Provide hands on first response and planned mechanical and electrical maintenance to the business to ensure that the building is maintained in a safe state and is presented to a high standard at all times.

Create, manage and implement an efficient and cost effective planned preventative maintenance programme for the building and its M&E plant and equipment including but not limited to heating and cooling systems, public lifts, service lifts and kitchen equipment.

Manage the Health and Safety within the department ensuring that all paperwork is maintained to a suitable standard and that all works are carried out in a safe manner.

Assist the Operations Manager with the implementing and auditing of the companies Health & Safety policies and procedures.

Using the company’s Work Requests System, prioritise work and arrange for it to be actioned whilst ensuring that good communications are maintained between the Facilities/Maintenance department and other internal departments.

Select contractors and suppliers and manage works to ensure that the company receives the best service and value for money at all times.

Pro-actively engage with internal colleagues to assess their needs, agree a service standard and deliver maintenance services to this agreed standard.
Provide management services, advice and oversight of new works and other major projects as required.

Actively identify and suggest improvements to reduce costs, improve the customer experience or the service delivery to other departments.
Other Responsibilities

Develop and support small maintenance team. Working with the HR Manager, identify suitable training and devise a skills improvement plan for the team with the aim of reducing our reliance on contractors to a minimum.

Manage the heating and cooling systems within the building to ensure that the building is kept within agreed temperature ranges at all times.

Working the Technical Manager co-ordinate and agree a programme of gallery maintenance, repairs and improvements throughout the year (and particularly during the winter trading pattern).

Carry out or arrange for daily, weekly and monthly inspections of the building to be carried out with the aim of pro-actively identifying and rectifying general repairs and maintenance.

Ensure that the company maintains a stock of commonly used materials to enable the prompt delivery of minor repairs and maintenance.

Record and report on the power usage / carbon monitoring within the organisation and identify areas for improvement.
Manage the maintenance and servicing of the company’s vehicles.

Please send your CV & a Cover Letter setting out why you think you are the best person for this job to,

Application Deadline: Sunday 28/08/2022