Finance Assistant

Organisation: National Galleries of Scotland

Salary: £28,707 - £29,961 per annum

Location: Edinburgh

Full-time and Permanent
Salary £28,707 – £29,961 per annum
Plus generous benefits package
Hybrid / flexible working

About the role

Looking for a bit of variety in a Finance role? Want to discover a role where there is always something new to learn? Then we have a fantastic opportunity for you!

A rare opening has arisen to join our small, professional Finance team. The team works together across the varied disciplines within the department, and you’ll get exposed to multiple areas of work. You will be interested in financial systems and keen to develop your understanding of financial controls and financial reporting skills.

You must have a keen eye for detail, with a logical and structured approach to tasks, and have great organisational and IT skills. Ideally you will already have Finance experience in a Purchase Ledger role, or perhaps you have a Finance qualification. You’ll be a good team player and be able to communicate with colleagues throughout the organisation.

Reporting to the Financial Accountant and working closely alongside two other Finance Assistants, you’ll gain experience across a wide range of finance operations. This is a “hands-on” job processing sales data, purchase invoices and bank transactions against deadlines. You’ll play a key part in helping us develop our financial reporting which is vital to the efficient operation of the galleries. You will also assist with the processing of financial transactions and performing reconciliation controls to ensure records are complete and accurate.

The difference you will make

You will provide support to ensure the processing of transactions is complete and accurate while ensuring compliance with public sector and internal accounting procedures. Your responsibilities will include but will not be limited to:

Assisting with transaction processing:

– Processing purchase ledger, sales ledger, bank transactions, and expense claim forms.

– Reconciling creditor statements and liaising with suppliers

– Dealing with mail and resolving queries, including queries from other departments within NGS.

– Answering telephone and email enquiries from suppliers

– Contacting debtors regarding outstanding invoices when required

Financial Controls:

– Performing month end reconciliation controls to ensure complete and accurate processing, including bank reconciliations, creditors and debtors’ reconciliations and Intercompany reconciliations.

– Investigating and resolving any issues.

– Assisting with payroll.

– Ensuring payroll deductions are paid over on time to the required bodies for tax, pension, union dues, etc.

– Contributing to continuous improvement – identifying and making suggestions for areas where working practices could be improved.

– Assisting in developing effective and efficient financial controls.

Who we are looking for

To succeed in this role, you’ll need the following range of knowledge, skills, and experience:

– You will either be working towards or willing to gain an accounting qualification.

– Ideally you will have previous experience in a Finance role dealing with purchase ledger.

– Knowledge and experience of accounting procedures.

– Excellent IT skills, highly competent with Excel and Word with experience of accounts software.

– Ability to work with a high level of accuracy and attention to detail.

– Strong numeracy and analytical skills.

– Strong organisational skills with the ability to prioritise workload and work to tight deadlines.

– Team player with ability to work collaboratively.

It would also be great if you have:

– Experience of Microsoft Dynamics Great Plains.

– Experience of bank reconciliations.

For more information and to apply, please visit our careers website.

The closing date for completed applications is 12 noon on Wednesday, 10 April 2024.

Application Deadline: Wednesday 10/04/2024