Jobs

Are you a customer-focussed, problem-solver who thrives in a small team? Are you looking for a busy role, requiring a high level of accuracy and the ability to switch between varied tasks?
Start the New Year with a new role as Office Administrator at the Scottish Fisheries Museum.

Role overview
The Office administrator will be responsible for all aspects of office and facilities support while working directly with the business manager and a wide range of people including staff, volunteers, Board Members, suppliers, and contractors.
Demonstrable experience of office administration is required
Knowledge of Xero accounting software or similar is required
Practical experience of website management, digital design, and social media marketing would be a distinct advantage.

Main Activities & Responsibilities
• Maintain office filing system on and off-line.
• Receive mail and distribute to relevant staff.
• Deal with telephone and email enquiries directly or by transfer to relevant staff.
• Maintain office diary and coordinate bookings and room hire.
• Maintain membership database
• Liaise with curatorial staff to coordinate group bookings and educational visits.
• Process supplier invoices.
• Process and record daily takings and prepare for banking.
• Maintain staff, volunteer contact details and HR records including holiday records.
• Prepare monthly payroll details.
• Support the preparation and processing of Gift Aid claims to HMRC.
• Collate and safely store all Board of Trustees documentation.
• Set up and support Board meetings.
• Retain suite of approved policies and procedures.

See the role description on the Scottish Fisheries Museum website for full details.

Application Deadline: Monday 26/01/2026