Office Manager/PA

Organisation: The National Trust for Scotland

Salary: £25,603 - £27,318 pro-rata, per annum

Location: Crathes Castle


To contribute to the smooth running of the North-East portfolio through the operational management of the North East Regional Office, provision of general administrative services to the regional team, and provide confidential Personal Assistant (“PA”) support to the General Manager.

Key Responsibilities and Accountabilities

The purposes of the role will be met by:

Managing office facilities, which includes (but is not limited to):

o Overseeing the general planned maintenance of the building, and organising ad hoc repairs;
o Supervising office cleaning services, and external garden area maintenance (currently out-sourced);
o Maintaining key safe and security/access arrangements for staff and visitors;
o Acting as “Fire Warden” for regular testing and activations;
o Acting as first-point-of-contact with the Trust’s ICT department over all IT and telephony requirements, maintenance, and issues;
o Supervising maintenance of contracted office equipment (e.g. telephones, photocopier, video-conferencing);
o Sourcing/ordering/maintaining minor office equipment and supplies (e.g. laminator, comb-binder, shredders, stationery);
o Sourcing/ordering domestic office supplies (e.g. cleaning supplies, toilet rolls/paper towels, tea/coffee/milk etc);
o Managing meeting-room bookings, set-up, and catering arrangements;
o Organising and overseeing rubbish collection, and recycling arrangements;
o Being “first point of contact” for office visitors;
o Maintaining the office’s “Health and Safety” portfolio;
o Providing general office induction to new staff/volunteers;

Application Deadline: Sunday 20/08/2023