Admin, Finance & IT

This post sits within the Planning & Reporting Team, providing a support service to the Operations Directorate teams. You will provide administration support, which will include facilitating the purchase of goods and services and supporting ongoing recruitment.

Overview of the post and information about the team

You will work as part of the Operations Directorate of Historic Environment Scotland. You will be part of the administrative support teams based at Fort George. This team support a variety of staff based at Monuments and Depots across the North Region, including a number of high-profile monuments in the care of Scottish Ministers, including Fort George, Urquhart Castle and Skara Brae.
The administrative support team is composed of one Office Manager and three Administrative Officers, inclusive of this post.

Key responsibilities, duties and objectives

Responsibility for the processing and collation of various financial orders/goods received notes using Oracle Fusion
Monitoring reports and providing support on a range of miscellaneous contract and finance related matters
Organising and attending meetings and taking minutes on a regular basis
Undertaking general administrative duties including collation of data, organising accommodation and transport
Answering general queries from both within and outwith Historic Environment Scotland
Acting as a delegated recruiter by supporting hiring managers, managing the Fusion Recruitment process and collating paperwork for pre-employment checks
Undertaking Document Centre responsibilities
Assisting the Office Manager with specific tasks and ad-hoc projects

At RBGE, we’re passionate about plants, people, and the planet. As part of our commitment to sustainability, innovation, and excellence, we’re looking for an Infrastructure Development Engineer to join our team and play a key role in delivering our cyber resilience strategy and digital transformation programme.

This is more than just a technical role, it is an opportunity to collaborate across departments, influence strategic decisions, and contribute to a mission-driven organisation that values diversity, inclusion, and continuous learning. Based at our Edinburgh Garden, you’ll work alongside senior leaders, external partners, and a supportive internal team to design and maintain secure infrastructure that underpins everything from day-to-day operations to cutting-edge scientific research.

You’ll bring expertise in infrastructure design, cyber security, and systems administration, with hands-on experience in technologies like Microsoft 365, Entra ID, Intune, Windows Server, Linux, and VMware vCenter. You’ll contribute to the development and evolution of RBGE’s hybrid infrastructure, shaping a secure, scalable, and resilient environment. Your approach will include introducing automation to streamline infrastructure and cyber security operations, improving efficiency and consistency across the estate. Your calm, solutions-focused mindset and excellent communication skills will support you in navigating complex technical challenges and building strong, collaborative relationships across the organisation.

Permanent, full time (35 hours), based in Edinburgh
Salary £25,424 (pay award pending) plus civil service pension, generous holiday entitlement and other benefits

The Royal Botanic Garden Edinburgh (RBGE) is a world-renowned centre for plant science, horticulture, and education. With a rich history and a global outlook, we are committed to protecting biodiversity and promoting the importance of plants in all aspects of life. Working at RBGE means being part of a passionate and collaborative team that values sustainability, inclusion, and innovation.

We’re looking for a Finance Co-ordinator to join our busy finance team. In this role, you’ll help deliver core financial services across RBGE and its associated organisations, including the Botanics Trading Company and the Botanics Foundation. You’ll be responsible for a wide range of tasks, from processing purchase and sales ledger transactions to reconciling bank accounts, supporting payroll, and ensuring compliance with VAT and internal policies.

To succeed, you’ll bring strong communication and numerical skills, a keen eye for detail, and the ability to manage a high-volume workload with accuracy and resilience. You’ll be confident working both independently and as part of a small team, and you’ll have experience in financial administration, including sales and purchase ledger processes. Whether you hold an SVQ/NVQ Level 2 in a related subject or have gained relevant experience through work, we welcome your application.

For more information including job description/person specification and to apply, please our website.

Closing date: midday (BST) Monday, 1 September 2025
Interview date: 18 September 2025

If you haven’t heard from us within 2 weeks of the closing date, please assume your application hasn’t been successful on this occasion. No recruitment agencies please.