Admin, Finance & IT

We’re looking for a Commercial Finance Analyst to take control of all the data flows within our organisation and provide up to the minute reporting to the different teams. This is a fantastic opportunity for someone to quickly add value to the company, build reporting and analysis from scratch and work with the senior team to drive strategy.

Key Responsibilities
• Produce high quality monthly reporting for the Management Team and the Board, focusing on revenues, profit margins, marketing efficiency and expenses.
• Take control of our financial and operational databases
• Dive into operational efficiency savings and work with the production team to identify best practice
• Undertake ad-hoc analysis for individual teams on special projects
Skills, experience, and attributes:
• Exceptional Excel skills
• Desire to dive into our business and help drive strategic growth and cost savings through analysis
• A strong desire to grow your excel skills
• An interest in the beverage industry
• A wish to be the best excel user in the business
• Graduate
All applicants must be eligible to work in the UK

Full-time, Fixed Term (2 years)

Salary £26,719 – £29,182 per annum pro rata (Band 6)

Part-time applications will be considered

Plus generous benefits package 

Hybrid / flexible working 

Are you looking to expand your current IT skills in a role where you can help improve processes using Microsoft 365? If so, we have a fantastic opportunity for you to join us. 

This is an exciting and key role supporting the setup of Microsoft 365 (M365), primarily Microsoft Teams and SharePoint Online, to facilitate collaborative working with improved records management and information security. As part of the M365 project, you’ll be involved in an interesting and wide range of activities that includes engaging with colleagues to gather information, planning how to implement this project, writing governance, and training materials, and delivering training to help colleagues communicate, collaborate, and manage their files securely.

There is plenty of opportunity to learn new skills and develop in this role.

This is a fantastic opportunity for an enthusiastic, high-achieving individual to take on a wide range of responsibilities. The role covers all aspects of financial and management accounting across a diverse set of businesses including a growing Farm Shop & Café; Caravan Park with glamping; and Estate operations (sawmill, forestry, fishing and tenancies)

Key areas of responsibility

• Nominal Ledger management – including regular bank and credit card receipt
reconciliations; maintaining fixed asset records; processing periodic stock
valuations, pre-payments and accruals; ensuring accurate coding of all transactions
to meet management, tax and statutory needs.
• Revenue, Sales & Debtor management – including processing regular revenue
journals based on EPOS and online sales systems; ensuring VAT is correctly applied
on products; raising ad hoc invoices; and following up on any outstanding debt.
• Preparation of VAT returns for review and approval.
• Reporting – providing Managers with financial information to assist with efficient
and effective operation of their departments; and assisting Managers & the Head of
Finance with budgeting and planning.
• Preparation of monthly accounts pack for review.
• Controls, Processes and Procedures – ensure efficient & effective accounting
processes and procedures are in place, making optimum use of software
functionality. In some areas this will require pro-active re-design of existing
processes.
• Work with the Head of Finance to ensure legislative & regulatory compliance all
across all aspects of the businesses.

Requirements
• The successful candidate will be ACCA, ACA or CIMA qualified and will have strong
practical accounting and payroll experience.
• Have a minimum of 2 years post qualified experience in a commercial role or seeking
a move into a commercial role from an accountancy practice.
• Flexible, proactive, excellent attention to detail; good verbal & written
communication skills
• Strong computer literacy – ideally with experience of Sage50, , EPOS systems (EPOS
Bureau), online sales systems (GemaPark/Shopify); Time Management systems (Rota
Horizon/Rota One)
• Hospitality and Retail experience highly beneficial

JOB PURPOSE

You will be responsible for the providing administration support to three properties within the Aberdeenshire North area, including Fyvie Castle, Haddo House & Castle Fraser. You will ensure all general administration is undertaken diligently, efficiently and carried out within the Trust’s procedures and policies.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Ensure all general administrative tasks are undertaken efficiently, effectively and timeously, including (but not limited to):
• Property correspondence (mail, email and telephone);
• Filing and record-keeping;
• Diary Management;
• Processing membership applications for the sites;
• Meetings support (agendas, minutes, support documentation);
• Cashier duties (reconciliation and recording);
• Data entry of takings, statistics – weekly, monthly and ad hoc;
• Purchase ordering – as required;
• Invoicing

You must be flexible to meet the needs of the property, this will include weekend working.

Department specific – visitor services

• Embody the Trust’s values;
• Provide excellent customer service and care to all staff, visitors and volunteers.

QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE

Qualifications

Essential
• Qualification in business administration – HND or Diploma – or relevant experience.

Experience
Essential
 Cash handling experience
 Ability and competence to intermediate level in MS packages – Word, Excel, Outlook and Powerpoint.
 Possess excellent communication skills (written and oral);
 Must be diligent and accurate with excellent eye for detail;
 Excellent customer care skills
 Well-developed time management and organisation skills – ability to prioritise workload.
 Current driving license

Desirable
 Previous experience providing administrative support to a number of different departments highly desirable.

DIMENSIONS AND SCOPE OF JOB

Scale
• Three large heritage visitor attractions that run both tours of the sites, but also hospitality events, catering and retail outlets.

People Management

• Not a line manager.
• The post-holder will work frequently with the wider property staff and volunteers and regional team.

Finance Management

 No budget responsibility.
• Access to PC and relevant IT systems, i.e. standard NTS management systems including Intranet, T:Drive, Microsoft Dynamics, EPOS.

Financial Controller
Scone Estates

• Following changes and developments in the Finance Function an opportunity has arisen for an ambitious, analytical and technically experienced Accountant to join the family business at Scone Estates
• This leadership role encompasses the day-to-day running of the financial accounts team with overall responsibility for the accurate and timely completion of Management Accounts, Year End Financial Accounts and all regulatory compliance.
• The role directly reports to the Finance Director and will require the individual to lead and support the other members of the finance team.
• The successful candidate will have the opportunity to develop the role significantly over time in partnership with the Finance Director. Initial opportunities will be the responsibility for the annual Budget exercise early in 2023, delivering the accounting plan for the proposed business reorganisation throughout 2023, the accounting absorption of a large recently acquired operating subsidiary and the continual development of the new accounting systems.

Duties & Responsibilities

Management and Reporting
• Preparation of monthly KPI and management accounts pack and ancillary reconciliations
• Key point of contact for the year-end financial accounts process
• Monitor, forecast and manage the finances and cash flow requirements to ensure sufficient cash is available to meet obligations as they fall due

Compliance
• Meet necessary HMRC compliance obligations including, but not limited to, Tax and VAT
• Assist in the maintenance of the Company’s accounting records and financial control environment

Other
• Assume line management responsibility for the other finance team members
• Oversight and tracking of the credit control process
• Any other ad-hoc tasks that may arise

Requirements

Qualifications
• Qualified accountant (CA, ACCA, CIMA or equivalent)
• Good current technical knowledge

Skills/Experience
• High levels of accuracy and attention to detail
• Excellent analytical and problem-solving skills
• Significant experience in Sage or other modern SME accounting systems
• Experienced in Excel and other Microsoft Office applications
• Positive, pro-active individual with a strong desire to achieve improvement across the business
• Excellent communication skills, both written and verbal
• Previous Financial Accountant or Financial Controller experience
• Experience in managing a small team

For further details or to apply please contact: anne@scone-palace.co.uk
Website: www.scone-palace.co.uk

Human Resources Officer, Hybrid, Permanent, Grade 7 £32,199.74 -£34,977.91 p.a

OneRen is a vibrant and ambitious culture and leisure charitable company that delivers services and experiences across Renfrewshire. Originally established in 2003 to manage and deliver sport and leisure services in 9 venues on behalf of Renfrewshire Council, in 2015 the charity was expanded to include the delivery of cultural facilities and services, increasing our asset base to 64 venues and over 20 outdoor recreation sites.

Our vision is to improve the health, well-being and quality of life of local communities through accessible arts and culture, leisure and sporting opportunities. We deliver a year-round programme of activities and services that meet the needs of our diverse audience groups. As well as supporting the economic regeneration and civic renewal of Renfrewshire, we are developing a cultural portfolio intended to raise the profile of Renfrewshire as a national and international cultural and tourism destination.

We are looking for a truly engaging HR Officer to join our HR team. The purpose of this role is to specialise in creating and maintaining a positive and rewarding work environment for our team members. The role of the HR Officer is to work with our teams to provide specialist advice and support on programmes from the team member lifecycle from hire to retire with a specific focus on recruitment, induction, absence and case management and to work on initiatives that focus on continuous improvement.

The role offers a lot of variety and opportunity. OneRen is in an exciting time of its journey, and it could not be a better time to join. The successful candidate will have a positive can-do attitude who is able to multitask and manage a range of activities without being phased.

At OneRen we are operating with a hybrid way of working empowering the team to balance their time between home and the office, there will be a requirement to work in our sites within the Renfrewshire area.

You will be required to submit a Covering Letter and CV for this post. These must be combined in to one document and uploaded on the on-line portal. You should include details of your experience to date and suitability for this post.

Closing date: Sunday 15 January 2023

Interview dates: 24, 25 January 2023

To apply, please click the “apply now” button below.

The successful candidate will be required to undertake a Basic Disclosure Scotland check.

If you would like further information in relation to the Disclosure Scotland checks, please visit www.disclosurescotland.co.uk.

Applications are welcome from candidates from all backgrounds including those with disabilities and candidates who have ‘care experienced’.

A visit to The Courtyard Café is an important part of a trip to Haddo House & Country Park, for tourists and locals alike.

The café is a family and dog friendly venue, located within the original stable block at Haddo House.

With a mixture of indoor and outdoor seating we aim to cater for everyone, from the grab and go dog walker to the leisurely Sunday brunch crowd.

We pride ourselves on a warm welcome and a homely menu, serving up soups, as well as hearty meals such as macaroni cheese and deliciously tasty sandwiches. We also have a variety of treats for the sweet-toothed visitors, not forgetting our fabulous scones, seasonal milkshakes, and specialty coffees.

JOB PURPOSE

You will be responsible for the operational delivery of the visitor experience in the catering department at Haddo House. Delivering performance standards and targets to ensure enjoyment of the property by visitors and members is maximised and key commercial, financial and development objectives are achieved to make the property fully sustainable. You will be part of a broader management team responsible for delivering an overall visitor service strategy, promoting good communication across the site and a joined-up service provision. You will report to the Food and Beverage Visitor Services Manager for Aberdeenshire North

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Visitor experience
• Offer excellent customer service and ensure all members of the catering team do the same.
• Delivering high standards and a consistently warm welcome within the catering department
• Act as one of our duty manager team, responsible for ensuring a safe and smooth visitor operation, opening/closing and security of buildings, addressing issues and emergency procedure and providing relief cover, as required.

Catering operation
• Lead with menu development ensuring presentation of a high-quality food and drink offer.
• Ensure compliance with health and safety, food hygiene, food allergen, licensing, and environmental health standards, completing all related record-keeping.
• Accountable for cost-effective stock management, ordering, storage and wastage control.

People management
• Supervise the activities of a team of permanent and seasonal Visitor Service Assistants (VSAs), achieving excellent staff performance and motivation through effective induction, training, task-setting and coaching on front and back-of-house routines.
• Prepare catering rotas and holiday allocation to meet business needs.
• Work closely with specialist advisory colleagues, i.e.our Trust-wide Catering Development team
• Instill a Health & safety and Environmental health culture throughout the catering operation

Finance Management
• Share responsibility for achieving the catering budget together with the F& B Manager
• Monitor commercial performance and adjust activities to capitalize on sales opportunities and run a cost-effective catering operation.
• Supervise daily café till operations and perform end-of-day income reconciliation
• Assist the F&B Manager with menu costing and stock-taking.
• You may have delegated tasks within other departments and you will understand and help deliver the overall property business plan
• This role is one for which the duties, responsibilities or accountabilities of the role require you to undertake a criminal records check, specifically a Standard Disclosure.

Performance indicators and targets

• Weekly, monthly and annual sales and cost of sales targets
• Food compliance standards and record-keeping
• Visitor enjoyment reviews and ratings from visitor surveys and visitor feedback

Tools / equipment / systems

• Access to laptop and relevant online people management, training, financial monitoring and stock ordering systems, including NTS intranet and Microsoft 365.
• EPOS tills and chip and pin machines.
• Fully equipped commercial catering kitchens.

This role exists in order to:
1. Develop and implement the processes for capturing, monitoring, and reporting-on internal compliance with external-facing and internal-facing policies;
2. Develop and implement the processes for capturing, monitoring, and reporting-on identified corporate risks and their mitigations;
3. Advocate risk-management and compliance across the organisation, and pursue non-compliance.

It should be noted that this role does not normally handle financial risk and audit, matters relating to data protection compliance, and health & safety risk and audit.

CONTEXT

The National Trust for Scotland is Scotland’s leading conservation organisation, caring for a wide range of national heritage, hosting millions of visitors annually, and acting as a responsible employer for our workforce. As a responsible organisation, the Trust is committed to ensuring we remain compliant with all external and internal requirements, identifying risks, and putting in place appropriate controls and mitigation measures to manage these.

The Policy Team as a central function has oversight over the Trust’s policy and guidance, and is therefore best placed to ensure that all relevant risks have been identified, that appropriate owners have been allocated, and that the necessary controls are in place and are being applied.

The Heritage Compliance role helps establish, maintain and improve the standards with which we care for Scotland’s heritage, and support access, enjoyment and learning.

KEY RESPONSIBILITIES

The main areas of responsibility of this role are to:

• Develop and implement frameworks (applicable across the whole organisation) for identifying and recording risks to our heritage, noting proposed mitigating measures, and monitoring progress towards mitigation measures being implemented to reduce risk .
• Develop and implement frameworks for monitoring overall compliance with Trust policies, for escalating policy breaches to senior management, and for recording and reporting-on the Trust’s response to breaches of its policies.
• Work with those identified as risk owners & leads to contribute their input to the risk and compliance frameworks – including coaching individuals to increase understanding of the Trust’s approach and methodology, as well as pushing for participation in those frameworks.
• Collate and systemise information relating to risk/compliance (including evidence of compliance), and prepare ExCo/Board-ready reports for the Head of PPR&E to keep senior executives and non-executives well-informed of corporate risk and mitigations, and to record/track agreed strategies for encouraging compliance and the reduction of risk.
• Develop and deliver appropriate training on risk/compliance as a concept, as well as the frameworks and tools used within the Trust to capture and manage risk/compliance.
• Liaise with external partners tasked with supporting the Trust with risk and compliance matters.
• Ensure that the Trust’s frameworks for capturing and governing risk/compliance are cognisant of industry ‘best practice’ and fit for purpose within the context of the Trust.

SCOPE OF ROLE

People Management
• Not a line manager.
• Works across all operational levels of the organisation, and may, from time-to-time, work with members of the Board (in particular the Audit & Risk Management Committee), and the senior management team (“ExCo”: comprising the CEO and Directors).
• Establishes and actively engages with a peer-network for risk/compliance within the heritage/not-for-profit sector.
• Works with external suppliers/advisers.

Finance Management
• Not a budget-holder.

JOB PURPOSE

This job exists in order to (i) provide high quality advice on and effective management of the administration of legacies and legacies income received by the Trust on a day to day basis, and (ii) ensure the proper processing of legacy income and establishment of restrictions on legacies funds received.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

The Key Purposes of the Job will be met by:

• Working with the Fundraising, Finance, and Legal teams to establish and maintain an effective end to end process for the administration of legacies income in the Trust;
• Planning, budgeting, and regularly reporting on the receipt of legacies income by the Trust over a rolling biennial cycle;
• Providing advice, recommendations and assistance on the management, administration, and use of legacies income by the Trust on an operational basis (whilst under the guidance of the Trust’s solicitor for any unusual or sensitive matters);
• Working with the Finance, Fundraising, and Legal teams to manage the administration of all legacy income received by the Trust to ensure a full and proper accounting for all legacies income due;
• Maintaining accurate records of legacies income on both the CRM and Finance systems;
• Managing the Trust’s relationships with executors and solicitors acting on the winding up of estates in which the Trust has an interest to ensure the proper and timely receipt of funds and the maximum possible value of funds in line with the legator’s wishes;
• Establishing and nurturing excellent relationships with executors to ensure that the reputation of the Trust is upheld:
• Liaising with co-beneficiary charities and managing good relationships to ensure the proper and timely receipt of funds
• Working with the Finance, Fundraising, and Legal teams to manage the administration and scrutiny of liferent and other trusts in which the Trust has an interest;
• Liaising closely and working collaboratively with the Trust’s fundraising team to ensure excellent supporter relations are maintained; and
• Liaising closely with the Trust’s finance team to ensure the proper accounting and, where appropriate, restricting of legacies income.

The current duties of this job do require a criminal records (Disclosure Scotland) check to be carried out.