Admin, Finance & IT

This job supports the Head of Building Conservation, and contributes to the smooth running of the Buildings team, through the provision of efficient administrative support. In doing this, it supports the organisation’s vision – Nature, Beauty and Heritage for Everyone – by contributing to conservation objectives our business sustainability.

You will be a strong team player who provides exemplary administrative support to our dedicated buildings professionals. You’ll be the absolute lynch-pin of the department, helping to co-ordinate and track the maintenance and conservation work of Buildings Surveyors as they support our properties all across Scotland. You will be the key “back at base” contact for Surveyors, helping them with record-keeping, report compilation and distribution, liaison with suppliers/contractors, financial transactions, and team-meetings management. You’ll also be critical to recording and tracking our buildings maintenance and conservation work, and supporting with reports and presentations that help senior managers and external stakeholder understand the criticality of the department’s work.

What we want you to be responsible and accountable for
• Providing pro-active administration to support the team, including (but not limited to):
o Responding to departmental queries (phone, email, written correspondence) as departmental “first point of contact”
o Arranging meetings and managing the collective Team diary
o Preparing and circulating agendas, minutes, and action registers
o Collating documentation and carrying out data analysis
o Developing presentations, producing reports, and communicating across the Trust and stakeholders with appropriate updates, articles, and social media
o Carrying out financial transactions and budget reporting
o Record-keeping and filing.
• Providing additional secretariat support to the Head of Buildings Conservation, Head of Building Conservation Policy and Senior Surveyors, such as:
o Personal diary management
o Arranging travel and accommodation
o Management of correspondence and formal Papers
o Expense claims.
• Supporting the Buildings Assistant (in particular) with the maintenance of the records of the Trust’s built assets (heritage and non-heritage).
• Supporting the Buildings Assistant (in particular) with the scoping, maintenance, and development of appropriate systems for the scheduling, tracking, and logging of buildings activity.
• Assisting with the development of the Building Surveying team Quality Assurance management – ensuring that departmental documentation and templates are formatted and updated as necessary and are filed and indexed appropriately in order that best practice can be most effectively achieved.

Scottish Canals are recruiting for a Finance Manager who will occupy a pivotal role within our Finance function. 

The Finance Manager supports the Head of Finance, and is responsible for leading the day-to-day management of the entire Financial Transactions team, consisting of the functions of accounts payable and receivable, treasury and cash and banking services, and payroll and expenses.

Responsible for the robust financial control of the transactions for the organisation in accordance with the Scheme of Delegation, enhancing and streamlining processes and procedures.

Responsible for managing and delivering the transactional team in providing excellent customer service to both internal and external customers.

Providing the organisation with strong analysis and reporting skills to ensure meaningful monthly financial assurance of the organisation’s assets and liabilities, whilst monitoring and reporting compliance to the Director of Finance and Business Services and Executive Management Team.

The role is offered on a permanent basis at a salary of circa £45, 000 pa.  Scottish Canals also offers flexible working, blended working between home and our Glasgow office, a generous annual leave entitlement of 34 days rising to 39 after 5 years (inc. public holidays), along with enhanced company sick pay, discounted shopping vouchers and a contributory pension scheme with up to a 10% employer contribution.

Key Responsibilities:

Leading the accounts receivable, accounts payable, payroll and expenses, banking and treasury functions (currently a team of eight)
Leading the treasury function to ensure the team processes payments to suppliers timeously and accurately, ensuring a high standard of service to the organisation’s Heads of Service and their suppliers
Responsible for ensuring the treasury team conduct daily monitoring of the cash flows maintain effective controls on the authorisation of payments and transfers
Management of the customer invoicing and credit control function, to ensure the team accurately record all sales transactions and pursue the collection of debtors consistently and in line with contractual terms and conditions
Manage the payroll administration function and payroll staff for the organisation
Ensure robust controls of monthly reconciliations are maintained, with timely resolution of any outstanding queries
Responsible for detailed analytical monthly financial performance and working capital reports
Manage company policies within your area and ensure compliance from the team and promotion to the business
Working with and developing effective relationships with both internal and external audit, internal and external customers, and leading on all transactional queries
Lead the transactions team to provide an excellent customer service, ensuring the adequate monitoring of internal and external service level agreements
Manage the entire transactions team, ensure optimal individual and team performance, providing regular 121s and identifying training requirements, and promoting best practice​​​​​​​

Skills and experience required:

CCAB qualified accountant preferred, but will consider without
Strong technical accounting knowledge
Experience of managing compliance for payroll and VAT HMRC returns
Excellent Excel skills, and experience with relevant accounting systems
Excellent line management skills, including coaching, development and mentoring
A strong appetite for developing and managing continuous improvement
A thorough understanding and knowledge of developing, maintaining and implementing systems of internal financial control and governance
Experience with Sage is desired
Personal qualities & abilities required:

Strong organisational skills, with ability to allocate resources, prioritise workloads and meet deadlines
Strong analytical and problem-solving skills
Clear communications skills, both written and verbal
Proven record in building effective relationships with internal and external stakeholders
Attention to detail 

FULL TIME FIXED TERM 2 YEARS
Plus Generous benefits
HYBRID / FLEXIBLE WORKING

The Opportunity
This role is responsible for supporting the deployment of SharePoint Online, Teams and the Microsoft 365 environment across the organisation. This position will require expertise in SharePoint Online and Microsoft 365 applications, particularly Teams, to advance records management and information security, improve digital working, facilitate collaboration, and enhance productivity. The role will help identify opportunities for further use of SharePoint within the Galleries, championing its use and evolution.

The role will be a key contributor to a small and dynamic IT team, who are responsible for all technology across the galleries including infrastructure; support; audio visual; and digital solutions. The postholder will initially be a member of a cross-divisional O365 Project Team, led by the IT Infrastructure Project Manager and the Records & Information Manager.

Project Background

The Galleries has invested in Microsoft A5 and A1 licensing to allow colleagues to work anywhere on different devices. Currently, colleagues can use Outlook, OneDrive, Teams chats, calls and meetings, and a SharePoint Intranet Hub site with communication sites. This project will fully set up Microsoft Office 365 (O365) to facilitate group and team communication and collaboration, information security and in-situ records management. SharePoint online document libraries with columns and metadata will become the primary storage location for team and group files, replacing network drives and personal OneDrive folders and files currently used for this purpose. We are running trials before fully implementing O365 and will be taking a more agile learn-as-we-go approach to delivering this project.

Key responsibilities:
• Configure, implement, and maintain SharePoint Online and the M365 environment; this includes helping to migrate content from network drives, OneDrive, and other systems to SharePoint Online.
• Improve the information security and governance of SharePoint Online and the M365 environment, for example by introducing information security and records management policies and labels.
• Enhance SharePoint functionality by creating and maintaining PowerShell scripts, SharePoint Term Store metadata, Power Automate workflows, SharePoint libraries and lists, and other SharePoint-based data sources and applications.
• Configure and maintain SharePoint Online (Comms sites and Teams sites) and other Microsoft 365 environments.
• Identify, research, and implement SharePoint Online and other M365 solutions to meet business objectives.
• Help write information governance material for the M365 environment, and help maintain the IT and information asset registers.
• Promote user adoption through application support and end-user training; prepare self-help materials, and provide technical demonstrations, consultation, and support for existing O365 applications.
• Work within standard ITIL service management processes of Changes, Incidents, Service Requests and Problems, and utilise appropriate change and release procedures to ensure the smooth operation of business services.
• Maintain technical support relationships with suppliers to ensure services are provided effectively.
• Provide general application support to all functional areas and business units.
• Keep up to date with changing technologies and the benefits and advantages they may offer.
• Follow an appropriate program of personal continuing professional development.

KNOWLEDGE, SKILLS AND EXPERIENCE

The following range of knowledge, skills and experience are required. Please ensure these are reflected in your application. Short listing for interview will be based on meeting these requirements.

Essential
1) Professional or higher education qualifications in an IT-related subject or equivalent experience.
2) Knowledge of the following:
• SharePoint Online Modern Sites and Document Libraries
• Microsoft Teams
• Office 365 Groups
• M365 roles and permissions model
• PowerShell scripting to configure Azure and M365
• Power Automate scripting/workflow
3) Understanding of ITIL IT Service Management Framework and Change processes.
4) Ability to prioritise and self-manage varied workloads against agreed deadlines.
5) Ability to investigate and resolve problems creatively.
6) Good written and verbal communication skills.
7) Ability to learn to new skills and technologies quickly and apply them methodically.
8) Good knowledge of current trends and practice in the use of digital and information technology.
Desirable

The following are advantageous but are not essential:
1) Data Visualisation
2) Document and Records Management
3) Web standards and protocols such as HTML5, CSS and JavaScript
You must be self-motivated, proactive and willing to ‘go the extra mile’.
About Us
The National Galleries of Scotland (NGS) is home to one the world’s finest collections of art, which ranges from the Middle Ages to the present day. Our spectacular buildings house the world’s greatest collection of Scottish art, and a world-renowned collection of Scottish and international photography, welcoming many visitors to our three principal sites in Edinburgh: the Scottish National Gallery, the Scottish National Gallery of Modern Art and the Scottish National Portrait Gallery. The National Galleries of Scotland aims to preserve, display and augment the collections for the enjoyment and education of the widest possible public and to maintain NGS as a centre of excellence.

This is an exciting period of renewal for NGS, as we move forward with our engaging strategic vision that puts our audience at the heart of what we do. We’re making it our mission to broaden our impact, matching our rich collections, expertise and creativity to the needs and wants of our visitors. We’re finding new ways to connect with more people, and creating an innovative, inclusive organisation that can meet the challenges of our ever-evolving world.

‘Art for Scotland: Inspiration for the world’ is Our Vision. Inclusive, original and ambitious – we will make the national collection accessible to all and inspire curiosity across the world.

At NGS we are committed to looking at how we operate as well as how we engage with our visitors and communities. We want to play our part in tackling the Climate Emergency. We will ensure Equality, Diversity and Inclusion (EDI) is embedded across our organisation, ensuring everyone feels a sense of belonging and can be themselves.

Applicants are asked to provide a written statement saying how their skills match the person specification and demonstrate the value and relevance of their experience to the post.

Selection Procedures: The applicants who meet the criteria based on the job description and the person specification and who demonstrate this in their written statement will be selected for interview.

SUMMARY TERMS AND CONDITIONS

Salary £29,816 -£32,645

Starting salaries will normally be at the minimum or at a rate that reflects qualifications and/or experience which are of special value for the post and which are above minimum entry requirements.

Hours 42 hours per week inclusive of lunch breaks

Annual Leave 25 days per annum & 11.5 public and privilege holidays

Pension Civil Service pension provisions enables the National Galleries of Scotland to offer a choice of occupational and stakeholder pensions, giving you the flexibility to choose the pension that suits you best.

Please note that the successful candidate will be subject to Basic Disclosure Scotland security clearance.

INFORMATION OFFICER O365 (Band 6)
FULL TIME FIXED TERM (2 Years) Part-time applications will be considered.
Plus – Generous Benefits Package
HYBRID/FLEXIBLE WORKING

The Opportunity

This role will support the full set up of Microsoft Office 365 (O365), primarily Microsoft Teams and SharePoint Online, to facilitate effective group and team working with improved records management and information security.

As part of this project, you will be involved in a wide range of activities including engaging and communicating with colleagues, gathering information, planning how to implement this project, and writing governance and training material. You will also be training colleagues to use O365 so they can collaborate, communicate, and manage their files securely.

As a member of the Planning and Performance Team you will help the Galleries comply with various information, records, and personal data legislation. You will work as part of a cross-divisional project team, led by the Records & Information Manager and the IT Infrastructure Manager, to fully implement O365.

Project background

The Galleries has invested in Microsoft A5 and A1 licensing to allow colleagues to work anywhere on different devices. Currently, colleagues can use Outlook, OneDrive, Teams chats, calls and meetings, and a SharePoint Intranet Hub site with communication sites. This project will fully set up Microsoft Office 365 (O365) to facilitate group and team communication and collaboration, information security and in-situ records management. SharePoint online document libraries with columns and metadata will become the primary storage location for team and group files, replacing network drives and personal OneDrive folders and files currently used for this purpose. We are running trials before fully implementing O365 and will be taking a more agile learn-as-we-go approach to delivering this project.

Key responsibilities:

• Work with the project team to gather information from across the Galleries to help inform the setup of Microsoft Teams and SharePoint Online
• Engage with colleagues to determine how they work, who they communicate and collaborate with, and how they currently manage files
• Work with the Information & Records Manager and Compliance Manager to help populate an Information Asset Register and Record of Processing Activities, and help refine the Records Retention Schedule
• Help the Records & Information Manager conduct research on O365 information security and records management capabilities and setup
• Work with the project team to translate information gathering findings into functional recommendations for the setup of O365 – what groups, teams, sites, libraries, columns, and metadata do we need?
• Help the project team produce governance and training content to ensure Galleries colleagues can manage and use O365 effectively
• Help the project team train colleagues face-to-face and online to use O365 apps so they can collaborate, communicate, and manage their files securely
• Help the Records & Information Manager manage, develop, and promote the use of the SharePoint Intranet and Yammer, as well as any other collaboration or communication apps we may use in future
• Help the project team address any queries or problems, and escalate any that you cannot answer or resolve yourself to the relevant people or teams who can help

KNOWLEDGE, SKILLS & EXPERIENCE

The following range of knowledge, skills and experience is required. Please take note of these and make sure they are reflected in your application. Short-listing for interview will be based on meeting these requirements.

Essential
• Information, records, business, or relevant technical qualifications
• Experience of communicating and engaging with many people
• Experience of gathering material and examining it
• Ability to write governance or training material
• Ability to deliver face-to-face or online training
• Experience of dealing with problems and solving them
• Ability to work within and across teams

Desirable:

• Experience of using Microsoft Teams, SharePoint Online, and other O365 apps
• Knowledge of the Public Records (Scotland) Act (2011)

You must be a team player, interested in technology, and willing to learn and adapt.

About us

The National Galleries of Scotland (NGS) is home to one the world’s finest collections of art, which ranges from the Middle Ages to the present day. Our spectacular buildings house the world’s greatest collection of Scottish art, and a world-renowned collection of Scottish and international photography, welcoming many visitors to our three principal sites in Edinburgh: the Scottish National Gallery, the Scottish National Gallery of Modern Art and the Scottish National Portrait Gallery. The National Galleries of Scotland aims to preserve, display and augment the collections for the enjoyment and education of the widest possible public and to maintain NGS as a centre of excellence.

This is an exciting period of renewal for NGS, as we move forward with our engaging strategic vision that puts our audience at the heart of what we do. We’re making it our mission to broaden our impact, matching our rich collections, expertise and creativity to the needs and wants of our visitors. We’re finding new ways to connect with more people, and creating an innovative, inclusive organisation that can meet the challenges of our ever-evolving world.

‘Art for Scotland: Inspiration for the world’ is Our Vision. Inclusive, original and ambitious – we will make the national collection accessible to all and inspire curiosity across the world.

At NGS we are committed to looking at how we operate as well as how we engage with our visitors and communities. We want to play our part in tackling the Climate Emergency. We will ensure Equality, Diversity and Inclusion (EDI) is embedded across our organisation, ensuring everyone feels a sense of belonging and can be themselves.

SUMMARY TERMS AND CONDITIONS

Salary: £ 25,350 – £27,687

Starting salaries will normally be at the minimum or at a rate that reflects qualifications and/or experience which are of special value for the post and which are above minimum entry requirements.

Hours: Full Time, however part-time applications will be considered

Fixed-Term: 2 years

Annual Leave: 25 days per annum
11.5 public and privilege holidays per annum

Pension: Civil Service pension provisions enables the National Galleries of Scotland to offer a choice of occupational and stakeholder pensions, giving you the flexibility to choose the pension that suits you best.

Please note that the successful candidate will be subject to Basic Disclosure Scotland security clearance.

ROLE: EVENTS & TOURS ADMINISTRATIVE ASSISTANT
TYPE: FULL-TIME

An exciting opportunity has arisen for an Events and Tours Administrative Assistant to join the Club. Reporting to the Meeting and Events Sales Manager, this role will provide administrative support to the Meeting & Events, Catering and Tours departments, ensuring a consistent, high quality service is provided at all times.

KEY ACCOUNTABILITIES
First point of contact for all customer enquiries for Celtic Park Events
Fully process events, tour and restaurant booking enquiries
Assist in the sales and reporting for seasonal special events and restaurant
Daily reporting including PDQ checks, booking reports and updates
Identifying areas of potential revenue increase through upselling
Liaising with internal clients for pre booked meeting and events
Mail merge and sales calls to drive revenue for Celtic Park Events
Operational admin including tours, restaurant, function menus, table numbers and signage
Annual leave cover where required for other team members
Additional administrative and promotional requirements for the department as required
SKILLS AND EXPERIENCE
Excellent customer service skills
Experience in a hospitality or tourism background
Ability to manage own workload and multi-task as required
Confident, friendly and approachable manner
Strong telephony skills
Extremely competent in the use of Microsoft Office specifically Word, Excel and Outlook
Ability to work under pressure in a fast paced sales environment
In addition, the successful candidate will be able to demonstrate strengths in the below competencies:

Flexibility
Collaboration
Relationship management
Planning & Organising
Personal Accountability
Team working
ADDITIONAL REQUIREMENTS

A flexible approach to working hours will be essential.
BENEFITS

Attractive Annual Bonus Scheme
Annual Leave Purchase Scheme
Cycle to Work Scheme
Dedicated Employee Assistance Programme
Free parking on site
Staff retail discount on Celtic and Adidas merchandise
Regular colleague social events
Subsidised on site canteen
Applicants should submit their CV and covering letter to: Mic Cassidy @ mcassidy@celticfc.co.uk
Application deadline: 30 September 2022

We will be accepting both internal and external applicants for this role.

Permanent post in Edinburgh, working on a hybrid basis of home and office

RBGE are one of the world’s leading scientific botanic gardens, holding knowledge gained over centuries that the world needs today. All known life depends on plants and fungi, and it is our mission to explore, conserve and explain the world of plants for a better future. Our four Scottish gardens – Benmore, Dawyck, Logan and ‘The Botanics’ in Edinburgh – attract over a million visitors every year. Together, these gardens comprise one of the richest plant collections on earth.

We now have an exciting opportunity for an experienced HR professional to join our small dynamic People & Organisational Development team as we look to develop and deliver a new People strategy for the organisation. This is a generalist role involving a wide variety of people-related activities, from advising our line managers and staff on a host of different areas, to managing recruitment, policy development, and learning and development. On top of that part of the role involves the overall co-ordination of our volunteer programme and management of our administrative team.

Applicants will need to have past experience of generalist HR roles, and as you’ll be helping to deliver OD initiatives across the organisation, a background in OD and successful implementation of change initiatives would be helpful. A keen influencer, you’ll be an excellent communicator, able to develop and maintain relationships successfully at a variety of levels within an organisation, and comfortable working autonomously as part of a small team. This will be a busy role, and you’ll be someone who thrives on managing a host of competing activities, able to ride the challenge of priorities changing at short notice in the face of business needs.

A full job description and person specification outlining the essential and desirable criteria for this post can be found on our website.

Interested applicants should send a CV and covering letter outlining the skills and experience you could bring to the post, along with a completed equal opportunities questionnaire from our website to recruitment@rbge.org.uk by 1700 GMT on Monday 5th September 2022.

Although we see this as a full-time post, we would also welcome applications for individuals looking to work on a part-time basis. If this applies to you, please specify the part-time hours you would be looking to undertake.

If you have not heard from us within 2 weeks of the closing date, please assume that your application has not been shortlisted.

No recruitment agencies please.

The Royal Botanic Garden Edinburgh is committed to providing a fair and equitable working environment and supporting a diverse and inclusive workforce. We encourage applicants from all backgrounds to these posts. We have a range of initiatives to promote diversity and inclusivity, including flexible working for staff with, for example, parenting and carer responsibilities, and proactive celebration of diversity among our staff, students and volunteers. RBGE holds an Athena SWAN Research Institute Bronze Award in acknowledgement of our commitment to the advancement of gender equality.

NATIONAL GALLERIES OF SCOTLAND
HUMAN RESOURCES DEPARTMENT

HR Assistant (Band 7)
Full-Time, Perm
Salary £21,379 – £23,553 per annum
Hybrid working

THE ROLE
An exciting opportunity has arisen for a motivated and people-oriented HR Assistant to be part of the HR team based at the Scottish National Gallery of Modern Art Two. Reporting to the HR Consultant – Talent Acquisition you will provide admin support for a wide range of HR activities for our recruitment processes.

Your duties will include but not be limited to:

• Ensuring all queries by candidates, colleagues and managers are dealt with in a professional and timely manner.
• Posting adverts on job boards to entice new candidates.
• Tracking candidate applications through the recruitment process, arranging interviews, and assisting with candidate management tasks.
• Creating correspondence for new starters and ensuring onboarding documentation is completed.
• Conducting / ensuring compliance checks are carried out for Right to Work and Disclosure Scotland certification, and references.
• Ensuring data is updated accurately on HR systems to ensure the organisation is provided with reliable, consistent, and meaningful data (e.g. payroll, HRIS, recruitment, etc).
• Processing new start information to ensure monthly payroll data is actioned in an accurate and timely manner in line with strict deadlines.
• Managing the Occupational Health pre-placement health screening process.
• Working with colleagues to support of the launch and roll out of the new HR recruitment software.
• Supporting internal and external enquiries and requests related to the HR team.
• Working closely and flexibly with HR colleagues to support ad hoc duties and projects to create a culture of continuous improvement and embrace the values and objectives of the organisation.

Knowledge, skills, and experience

The following range of knowledge, skills and experience are required. Please ensure these are reflected in your application. Short listing for the interview will be based on meeting these requirements.

Essential

• Strong proven experience as an HR Assistant or another HR relevant role, preferably with a recruitment focus.
• An interest and passion for recruitment and providing excellent customer service.
• Analytical with a high level of accuracy and attention to detail.
• First class communication skills both written and verbal.
• Excellent knowledge of Microsoft Office products including MS Teams.
• Strong admin and organisational skills with a methodical approach to work including effective prioritising of tasks and working to strict deadlines.
• Team player, ability to work collaboratively
• Ability to show diplomacy and tact whilst being discreet and maintaining confidentiality.

Desirable

• Human Resource Management Degree or equivalent experience / CIPD Qualified.
• Experience of working with HR and/or e-recruitment systems.
• Flexible and adaptable to change.

ABOUT US

The National Galleries of Scotland (NGS) is home to one the world’s finest collections off art, which ranges from the Middle Ages to the present day. Our spectacular buildings house the world’s greatest collection of Scottish art, and a world-renowned collection of Scottish and international photography, welcoming many visitors to our three principal sites in Edinburgh: the Scottish National Gallery, the Scottish National Gallery of Modern Art, and the Scottish National Portrait Gallery. The National Galleries of Scotland aims to preserve, display, and augment the collections for the enjoyment and education of the widest possible public and to maintain NGS as a centre of excellence.

This is an exciting period of renewal for NGS, as we move forward with our engaging strategic vision that puts our audience at the heart of what we do. We’re making it our mission to broaden our impact, matching our rich collections, expertise and creativity to the needs and wants of our visitors. We’re finding new ways to connect with more people, and creating an innovative, inclusive organisation that can meet the challenges of our ever-evolving world.

‘Art for Scotland: Inspiration for the world’ is Our Vision. Inclusive, original, and ambitious – we will make the national collection accessible to all and inspire curiosity across the world.

At NGS we are committed to looking at how we operate as well as how we engage with our visitors and communities. We want to play our part in tackling the Climate Emergency. We will ensure Equality, Diversity, and Inclusion (EDI) is embedded across our organisation, ensuring everyone feels a sense of belonging and can be themselves.

SUMMARY TERMS AND CONDITIONS

HOURS: 42 hours per week inclusive of meal breaks

SALARY: £21,379 – £23,553 per annum

Starting salaries will normally be at the minimum or at a rate that reflects qualifications and/or experience which are of special value for the post, and which are above minimum entry requirements.

LOCATION: This is a hybrid role working mainly from home with approximately 2 days in our office based in the Gallery of Modern Art Two in Belford Road, Edinburgh.

ANNUAL LEAVE: 25 days per annum. Staff receive 11.5 public and privilege holidays per annum.

PENSION: Civil Service pension provisions enables the National Galleries of Scotland to offer a choice of pensions, giving you the flexibility to choose the pension that suits you best.

The closing date for completed applications is Sunday, 11 September 2022

Please note that the successful candidate will be subject to Basic Disclosure Scotland security clearance.

Work Location: Iona House, Kirkcaldy

Working Hours: Full time

Contract Type: Permanent

Salary Grade: FC9 – £38,312 to £46,065

Job Reference: ON000388

We are OnFife and as Fife’s largest cultural organisation we specialise in making jaws drop, hearts warm, eyes light up and imaginations run wild. We work with a huge range of partners, artists and creatives and our spaces are some of Fife’s favourite places. A leadership-oriented organisation, we’re built on strong values, and those values make us who we are – Fearless, Inviting, Fair and Exciting.

We are seeking a Finance Business Partner to provide leadership, support and expert guidance to internal colleagues and partners in a way that will enable and support the delivery of OnFife’s financial strategies and ensure we continue to deliver quality cultural services in Fife.

The Role

As Finance Business Partner, you’ll use your professional financial expertise to provide strategic guidance and support, building partnerships and maintaining strong relationships with the Board, Executive Team and Senior Leadership Team at OnFife. Engaging with colleagues across the organisation, you’ll support budget holders to help develop their annual budgets as well as analyse and interpret financial performance to guarantee good governance is maintained. Working with the Head of Finance, you’ll ensure that the financial management of OnFife is done in adherence with all statutory and regulatory requirements, whilst providing financial clarity to inform decision making and action.

OnFife has seen considerable change recently with a significant restructure almost complete. As a member of our Corporate Services Team, you will motivate and support others to help develop their skills and confidence whilst setting clear and unambiguous financial strategy and direction.

Working collaboratively with OnFife colleagues, you’ll embrace an equitable and co-ordinated approach to delivery and development, demonstrating the vision, empathy, and agility to contribute at the highest level.

You can view the full job description here.

The Successful Candidate

We’re looking for a collaborative and commercially focused finance professional with the experience to support strategic delivery across a large organisation. Of graduate calibre with supporting CCAB professional qualification or QBE to an equivalent level with professional qualification, you’ll demonstrate extensive generalist finance knowledge and expertise across all disciplines including the charity sector and be able to support non-financial managers to understand these disciplines and apply them in their own work.

Engaging with a wide range of internal and external stakeholders, your expert guidance will be utilised to help implement sustainable complex change projects and initiatives. Highly developed communication skills are critical to the role; you will be comfortable giving guidance and challenge, seeking to use your financial knowledge to improve existing systems and bring about improvement in process and procedure. A creative thinker, your financial acumen will provide targeted strategic insights across every department in OnFife. Budget management experience is a must-have, as is the ability to initiate and promote continuous improvement.

The successful candidate will join a coaching oriented company who are vested in personal development and who offer an exciting leadership development programme. In addition, you will profit from a contributory pension scheme, employee discounts, generous annual leave, flexible working along with a range of wellbeing initiatives.

This is a truly unique and exciting opportunity for the right person to join an organisation that’s committed to excellence in cultural delivery for the people of Fife.

How to Apply

To request an information pack please contact Carolyn Hughes carolyn.hughes@squarepeghr.co.uk. Carolyn will take CVs and covering letter by way of application.

Closing date – Friday 16th September at 5pm.

Square Peg HR are our recruitment partner for this role.

OnFife is an equal opportunities employer.

This is an exciting opportunity to make your mark in a brand-new role within our People team.

You’ll work closely with key stakeholders to develop and deliver a rolling resource plan to ensure the right people with the right skills are in the right place at the right time. You’ll also be the organisational lead in attracting talent up to and including Director-level appointments and improving hiring manager capabilities.

Key priorities during your first few months will be to lead the development of our ‘employer value proposition’ and carry out a review to improve how we currently recruit. As time goes on, you’ll facilitate succession planning and introduce ways of raising awareness of our 130+ different job roles and of roles within the wider heritage sector generally. Your success will be measured through the metrics and service level agreements you develop.

We’re looking for someone who has extensive recruitment experience in an organisation with a wide range of professional, corporate and support functions. You’ll be able to demonstrate your achievements in developing an employer brand, raising organisational/job awareness and broadening workforce diversity. Key to your success will be your capacity to think strategically and your ability to influence and collaborate with leaders, managers, candidates and other stakeholders.

We’re happy to talk flexibly about how you might wish to carry out this role. We offer both flexi-time and hybrid working.