Full Time

Office Administrator (Communications and Funding)

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Job Title: Office Administrator (Communications and Funding)
Reports to: Development Director
Location: The Tall Ship Glenlee, 150 Pointhouse Place, Glasgow, G3 8RS
Contract: 12-month fixed term. This role is funded by Museums Galleries Scotland. Applicants must have the right to work in the UK.
Hours: Full-time
Salary: £26,500

To apply: Please send a C.V. and covering letter outlining your suitability for the role to fiona.greer@thetallship.com

Deadline for applications: Wednesday 29 April 2026 at 5pm.

Purpose of the Role
The Office Administrator will provide essential administrative and organisational support to the team, ensuring the smooth day-to-day running of the office. By taking on routine administration and coordination tasks, this role will release senior staff capacity to focus on strategic planning, fundraising, and organisational development.

Key Responsibilities
• Act as the first point of contact for enquiries by phone, email, and in person.
• Manage incoming and outgoing post, deliveries, and office supplies.
• Organise meetings, travel, and appointments
• Support internal staff and board meetings, minute-taking and administration.
• Process invoices and expenses using the organisation’s finance system (Xero).
• Maintain accurate records and filing systems, including HR and finance documentation.
• Support fundraising administration by assisting with funding reports and record-keeping.
• Provide general administrative support to departmental managers as required.
• Ensure effective internal communication by supporting staff and volunteers with day-to-day enquiries and circulating team news internally.
• Responsible for general upkeep and tidiness of workplace environment including office, boardroom and staff areas, including preparation for meetings and ordering of supplies when required.

Person Specification
Essential
• Strong organisational and administrative skills.
• Excellent communication and interpersonal skills with the ability to handle information confidentially.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and experience with finance/admin systems (e.g. Xero).
• Ability to manage multiple tasks and priorities.
• Self-motivated, with initiative and attention to detail.
Desirable
• Experience working in a charity, heritage, or cultural organisation.
• Interest in fundraising and project support.
• Knowledge of good practice in accessibility, inclusivity, and sustainability.
• Experience using social media platforms.

Destination Assistant

About Us

Scottish Canals are the custodians of the nation’s canal network and surrounding estates. Our vision is to invest in the canal network to generate lasting benefit for people and communities; celebrating their industrial heritage, ensuring they offer quality green and blue spaces for people and communities and contribute to Scotland’s resilience in tackling climate change.

Our success is rooted in valuing the contributions of our entire team – we care, we create, and we collaborate to continue to deliver a whole range of activities from boating, paddling, walking and wheeling to living and playing and improving what the canals have to offer to our visitors and communities. We also work collaboratively with our partners and stakeholders to contribute to a wealthier, fairer, greener and more resilient Scotland.

As an employer we offer a truly unique opportunity to be part of our team, help us realise our vision and contribute to safeguarding our heritage and ensuring our canals flourish now and in the future.

About the role

We currently have an exciting opportunity for a Destinations Assistant to join our Destinations team in Fort Augustus You will work as part of the front of house team to create memorable experiences for visitors to the Caledonian Canal Centre.

The role is offered on a permanent basis, and with an incremental starting salary of £28,106 (Band B) plus Variable Hours allowance of 11.25%. Working hours are typically between 7am and 5pm on a 4 on 2 off rota (later start and earlier finish in winter due to seasonal variance) averaging 35 hours per week with flexibility required due to business demands.

Scottish Canals offer a generous annual leave entitlement of 32 days, plus 6 public holidays, along with enhanced sick pay, discounted shopping vouchers, health cash plan and a contributory pension scheme with up to 10% employer contribution.

Primary responsibilities of the role:

Preparing and serving hot and cold drinks such as tea, coffee and speciality beverages.
Cleaning and sanitising work areas, utensils and equipment.
Describing menu items and suggesting products to customers.
Serving customers and taking orders and communicating with the kitchen.
Welcome, engage and inform our customers to exceed expectations.
Description and selling of our products and services.
Receiving, pricing, and distributing stock supplies.
Receiving and processing customer payments.
Cleaning and tidying public areas.
Stock movement and replenishment.
Assisting in other departments of the business when requested.
Qualifications and knowledge required:

Barista experience beneficial but not essential
Food Safety Level 2 beneficial but not essential
Skills and experience required:

Excellent interpersonal skills and communication skills
The drive to work across various disciplines (gift shop, tourism, café, events, etc.)
Good time management and organisational skills
A flexible approach to the role and willingness to learn
Qualities & abilities required:

A real enjoyment for dealing and helping the public
A confident, friendly, welcoming, helpful, engaging nature
The ability to deliver a professional service to customers
The ability to work well under pressure
A sense of own initiative with the ability to work effectively as part of a team

Scottish Canals reserve the right to close this vacancy before the closing date if a sufficient number of applications are received.

Moorings Officer

About Us

Our success is rooted in valuing the contributions of our entire team – we care, we create, and we collaborate to continue to deliver a whole range of activities and services, from boating, and mooring, paddling, walking and wheeling, to living and playing and improving what the canals have to offer to our visitors and communities. We also work collaboratively with our partners and stakeholders to contribute to a wealthier, fairer, greener and more resilient Scotland.

About the Role

We currently have an exciting opportunity for a Moorings Officer to join our Moorings team in Glasgow/Falkirk.

Scottish Canals is responsible for over 550 leisure, commercial and residential moorings across 4 canals.

You will will play a critical role in the day-to-day operation of our moorings portfolio which generates approximately £1 million annual income.

The Moorings Officer will deliver a high standard of customer service while working with colleagues across the business to deliver KPIs and support the growth of the moorings portfolio and commercial operations.

You will lead on customer engagement and contract management, overseeing mooring allocations and waiting lists to maximise income in line with business objectives. The role also supports the Moorings Manager with developing commercial moorings and agreements, and takes the lead in addressing non‑compliance, including evasion and craft removal.

You will provide a regular on‑the-ground presence across the canal network, carrying out inspections, liaising with residents, and working with colleagues to identify and resolve customer issues.

Regular visits to the Caledonian and Crinan Canals will also be required.

Access to an appropriate vehicle is essential.

The role is offered on a Permanent basis, working Monday – Friday, 35 hours per week.

Primary responsibilities of the role:

Drive, manage and grow mooring sales to maximise income and ensure efficiency and best use of the water space.
Management and development of mooring allocations, process and waiting lists ensuring accuracy, transparency and impartiality.
Maintain and grow external stakeholder engagement, in particular commercial and charitable partners.
Assist with moorings developments and associated services and agreements.
Undertake site visits and site audits, ensuring compliance and adherence to general moorings conditions. Report and escalate health & Safety concerns and maintenance requirements.
Minimise debt across the portfolio through robust leasing criteria, regular finance liaison and early customer intervention.
Resolution of frontline customer issues and complaints and support with escalation of complaints.
Responsible for the timely delivery of the legal evasion process and removal of uncompliant craft.
Responsible for tracking and maintaining KPI’s, in line with business objectives.
Create and maintain customer records in line with GDPR.
About the Reward

This role offers a progressive starting salary of £32,367 – £35,218 (Band C).

About You

Skills, experience & qualities required:

Ability to undertake difficult conversations, influence, negotiate and gain co-operation and find resolution with customers and colleagues.
Efficiency, working to schedules and deadlines, with good organisation skills.
Self-starter who has a proactive approach and an eagerness to learn and develop.
Ability to prioritise own workload to achieve business-led deadlines.
Ability to work on own initiative using judgements regarding confidential issues and release of information to internal and external requests for information.
Excellent communication, writing and presentation skills, with strong attention to accuracy and detail.
Collaborative and effective team player who can work with colleagues at all levels of the business.
Proficiency in the use of personal computer and business applications with working knowledge of Excel, Word and Outlook.
Awareness of Health & Safety and Quality Standards.
Comfortable in a marine/canal environment, and happy working outdoors in all weather conditions.

Scottish Canals reserve the right to close this vacancy before the closing date if a sufficient number of applications are received.

Collections Registrar (Loans)

Permanent and Full Time
Salary £32,171 – £35,093 per annum
Plus generous benefits package
Hybrid / flexible working

About the role

We’re looking for a Collections Registrar (Loans) to play a key role in sharing Scotland’s national collection with audiences across the country and around the world.

This is a great opportunity for an experienced Registrar, or an Assistant Registrar ready to take the next step, to develop their expertise in a collaborative and supportive team. You’ll work closely with colleagues across the organisation and with external partners, balancing precision and planning with problem-solving and adaptability.

As part of our Collections Management team, you’ll manage a varied and rewarding programme of outgoing short and long-term loans. These will be to high-profile international exhibitions to partnerships closer to home. Your work will help bring extraordinary artworks to new audiences, ensuring they are transported, displayed, and cared for to the highest standards.

We’re looking for someone who combines strong organisational skills with sound judgement, clear communication, and a proactive approach. If you’re confident managing complex processes, building relationships, and safeguarding artworks, we’d love to hear from you.

The difference you’ll make

You will be part of a small team working closely with the Lead Registrar: Loans, Touring & Partnership, and the Assistant Loans Registrar. Your duties will include but not be limited to:

– Managing short-term and long-term loans from our collections, including negotiating and processing of contracts. You will also liaise with borrowers and external suppliers on insurance, display, transport, shipping, and schedule arrangements, ensuring agreed conditions are met.

– Managing risks to artworks (such as security, environmental, handling and movement) according to best practice and developing creative solutions as required.

– Obtaining, evaluating, and monitoring costs relating to loan projects.

– Liaising with colleagues across the organisation including Collections, Conservation, Art Movement and Security on all aspects of object movement.

– Using our collections management system (Axiell Collections) for preparation of key lists, documents, and reports.

– Ensuring prompt and accurate creation and maintenance of files and records (electronic and hard copy).

– Occasionally acting as courier for the organisation and assisting in the delivery of courier training to colleagues.

Visitor Services Supervisor – Food & Beverage

JOB PURPOSE

To provide operational delivery of the visitor experience and supervision in the Food & Beverage department at the Stables Café, Dairy and on-site Events in line with the Trust’s policies. Delivering Performance standards and targets to ensure enjoyment of the property by visitors and members is maximised and key commercial, financial and development objectives are achieved to make the property fully sustainable.
The Visitor Services Supervisor at a Trust property plays a pivotal role ensuring that the management objectives are achieved through excellent customer service and with delegated responsibility for catering duty management is very often the face of the Trust to visitors. As such directly influences public perceptions of the Trust and is significant to developing and maintaining the property’s reputation.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Supervising/undertaking the day-to-day operation of the property and environs to ensure an excellent customer/visitor experience. This includes supervision of:
Catering Operation
 Lead with menu development and the preparation and presentation of a high-quality food and drink offer.
 Ensure compliance with health and safety, food hygiene, food allergen, licensing and environmental health standards, completing all related record-keeping.
 Assist with food led events throughout the year to support over all business goals.
Visitor Experience
 Offer excellent customer service and ensure all members of the team do the same.
 Support property-wide targets for completion of visitor surveys to understand more about our visitors.
 Act as one of our duty manager team, responsible for ensuring a safe and smooth visitor operation, opening/closing the visitor, addressing issues and emergency procedure and providing relief cover, as required.
Line Management of Visitor Services Assistants
 Duty management responsibility including open and close of all on site facilities.
 Ensure the property social media is managed to generate interest and help drive visitor engagement.
 Support the informal learning and community engagement / outreach activity.
 Security of the Property.
 Ensuring the completion of cash/till reconciliation.
 Week-end reports and reconciliation.
 Completion of banking and cash handling processes.
 Health & Safety procedures, emergency procedures, and environmental procedures.
 Deputising for the Visitor Services Manager / Operations Manager on-site and off-site as required.
 Recruitment; induction; development; and management of all visitor services employees. Ensuring that they understand role responsibilities and are equipped to fulfill the role to the standards required.
 Ensure the team feel valued, respected, motivated and supported.
 Supervising the activities of a team of permanent and seasonal Visitor Service Assistants (VSAs), achieving excellent staff performance and motivation through induction, training, task-setting and coaching on front and back if house.

Working closely with other managers across the Property to deliver a programme of visitor events, which increase visitor numbers, drive secondary spend and support overall Property targets;

Instil a Health & Safety culture across the property, ensuring the team work within the property’s ‘Safe System of Work’ to reduce risk of incidents and accidents to volunteers, employees and visitors.

Chief Executive

The award winning Kilmartin Museum tells the story of Kilmartin Glen, one of the richest and most significant prehistoric landscapes in Europe. Following a £7.5m redevelopment, the Museum re-opened its doors to the public in September 2023.

The Chief Executive is a new post created following a review of the Kilmartin Museum management structure. The postholder will:
• Ensure delivery of the Museum’s Mission Statement
• Have overall responsibility for the financial sustainability of the Museum through income generation, fund raising and marketing
• Maintain the Museum Accreditation standard
• Ensure that the curatorial, research and education objectives of the Museum are delivered.

The Chief Executive will:
• Work with the Board to agree and deliver the Business Plan.
• Be responsible for the development, production, implementation, monitoring, reporting and evaluation of the Museum’s overall Forward Plan
• Be responsible for delivery of the Museum’s Curatorial, Active Archaeology, Education and Volunteering Service, ensuring staff have resources to deliver outcomes
• Work with staff to ensure maintenance of the Museum Accreditation Scheme standard
• Work with staff and trustees to lobby and campaign at local and national levels for the preservation and interpretation of Kilmartin Glen’s landscape, archaeological and natural heritage
• Be responsible for oversight of the visitor experience
• Deliver the Service Level Agreements in place with partners
• Plan and curate the use of the special exhibitions’ galleries going forward
• Manage all costs
• Ensure compliance with all statutory requirements including reporting to OSCR and Companies House
• Work to create positive relationships within the local community.
Direct Reports:
• Operations Team Leads
• Education Team Lead
• Freelance Finance Manager

Essential Requirements:
• A sound understanding of the Mission Statement of Kilmartin Museum
• Experience in a similar role including the curation of artefacts
• Experience of operating a tourism/visitor attraction including retail and catering
• Experience of successful charity/volunteer sector income generation
• Experience of financial management including budget setting and reporting
• Experience of major funders grant processes and delivering successful funding applications
• Excellent organisational skills, ability to prioritise workload and manage time effectively
• Effective management skills and the ability to develop a team by supporting and motivating staff and volunteers
• Ability to work under pressure
• Ability to take responsibility and solve problems
• Excellent IT skills
• Knowledge and experience of human resources management, recruitment, contracts and procurement procedures
• Valid driving license
• Excellent interpersonal skills to foster relationships and partnerships at all levels
• Experience of governance and board management in the charity sector
• Recognised interest in archaeology, museums, artefacts and natural heritage.

Desirable Requirements
• Educated to degree level in a relevant subject
• Experience of working with volunteers
• Experience of the retail management sector
• Social media skills in a work environment
• Experience of marketing campaigns
• Ability to evaluate outcomes for funders.

Place of work: The office base will be Kilmartin Museum. Limited working from home may be agreed subject to business need.
The post-holder will be expected to attend meetings elsewhere on occasion for which reasonable expenses will be paid.

Reporting to: Chair of the Kilmartin Museum Company Ltd Board of Trustees
Salary: c£48,000, depending on experience
Hours: 37.5 hours per week
There is an occasional requirement for weekend and evening work.
The post holder will take lead responsibility for Museum security and will be a member of the alarm call rota.
Contract Type: This is a permanent contract subject to successful completion of a 3-month probationary period.
Annual Leave Entitlement: 30 days per annum (including bank and statutory holidays). Additional annual leave allowances for long service apply.

Visitor Services Assistant – Housekeeping

JOB PURPOSE
The main purpose of this role is to clean and maintain standards in the holiday accommodation situated at Brodick Castle. The post holder will provide an efficient, reliable service and high standards in housekeeping based on the needs of the property. Areas will also include but are not limited to; holiday accommodation, visitor restrooms, café’ and castle, ensuring that these areas are cleaned and maintained to the highest standards, to make the property the best possible place to visit and work.
Occasional evening work may be required as well as supporting other departments on site depending on operational need at the time.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES
The post holder is responsible for always providing a consistently high standard for visitor care which includes a wide variety of housekeeping duties in connection with the well-being and care of the property. Besides the focus on the area housekeeping the role supports other areas such as admissions, catering, retail, functions and events etc. in response to the needs to the business.

• Changeovers in the holiday accommodations.
• General cleaning of surfaces (e.g. windowsills, skirting boards and doors) and the vacuuming/cleaning of floors as appropriate and cleaning of the public areas, offices, meeting room, retail, café areas, public and staff toilets and entrances to the Museum and other areas as required.
• General maintenance, include things like replacing bulbs, function and event set ups, small DIY repairs.
• Contribute to major deep cleaning tasks during certain periods of the years.
• Empty and clean bins and remove waste to designated area, including the separation of waste, i.e. recycling, and any other duties which are in line with our green policies.
• To use cleaning materials appropriately, as instructed and economically; to inform Line Manager when stocks are low.
• To ensure that tools and equipment are in good working order, reporting any faults to Line Manager.
• Reporting losses/breakages, wear and tear and repairs required immediately to your line manager.
• Wearing correct uniform, name badges, or PPE as required.
• Follow Trust policy regarding Health and Safety, Environmental Sustainability, and Collections Care;
• Report to Line Manager any defects seen which are likely to affect public experience and security.
• Only use approved cleaning materials and in accordance with manufacturers printed instructions and COSHH regulations. Chemicals should never be mixed with other chemicals.
• Ensure Safe Systems of Work and guidelines are implemented effectively within the role.
• The postholder is required to attend the Trust’s training programs to maintain and improve on their technical skills.
• Deliver excellent customer care (internal and external) to foster a friendly and inviting atmosphere for visitors, staff and volunteers.
• Working in harmony with other departments; visitor services, events, gardening, maintenance and site repair employees/contractors.

The current duties of this job do not require a criminal records (Disclosure Scotland) check to be carried out

Finance Assistant

Atholl Estates is one of Scotland’s best-known Highland estates. Its history dates back to the 13th century, but throughout the ages, it has adapted to the times. Today it manages a wide range of operations with five main groups; tourism, agriculture, forestry, renewable energy and property.

We are looking to recruit a Finance Assistant who would be responsible for managing the purchase ledger across the business and supporting the administration of the property management system to ensure that invoices, supplier payments, tenancy records, and rent invoices are processed accurately and on time.

Key Responsibilities
• Management of the purchase ledger for all businesses.
• Ensure invoices are approved, processed, and paid in line with supplier credit terms.
• Maintain strong financial controls and review invoices for accuracy, legitimacy, and
appropriate authorisation.
• Preparation and processing of supplier payment runs.
• Ensure supplier statements are reconciled regularly and any anomalies quickly followed up.
• Identify and flag any suspicious, duplicate, or potentially fraudulent invoices, escalating issues where necessary.
• Ensure compliance with internal approval processes.

Other Duties
• Administration of the property management system (Re-Leased) including ensuring
rental invoices are accurate and issued on time
• Management and processing of Council Tax and Business Rates payments.
• Purchase order metrics
• Monitor project costs compared to budget
• Ad hoc services as required

Skills & Experience:

Essential
• Previous experience in a Purchase Ledger/Accounts Payable role (minimum 2 years)
• Good attention to detail, organised and strong time management skills
• Experience using the finance systems Xero
• Ability to work independently while remaining a key contributor to the wider finance
department
• Excellent communication skills with a supplier-focused approach to resolving
complaints and queries
• High level of accuracy and attention to detail and awareness of financial controls and
fraud prevention processes

Desirable
• Experience of using automated purchase order systems
• Experience of property management and administration
• Good Excel skills

What We Offer
We offer a competitive salary, an excellent company pension, great staff events and staff discounts on events, food and gifts across Atholl Estates. Hybrid working would be considered with a minimum of 3 days in the office.

To apply, please submit your CV and a short covering letter outlining your relevant experience to Caroline at: caroline.harridence@atholl-estates.co.uk

Sous Chef

Be part of something special at the Calanais Visitor Centre as we prepare for an exciting new chapter. We’re looking for an experienced and passionate Sous Chef to support the development of our catering offer within a unique, world-class visitor attraction. Working with fresh, local and seasonal ingredients, you will play a key role in delivering high-quality food that enhances the overall visitor experience.
In this role, you’ll support menu planning and development, assist with the day-to-day running of the kitchen, and help maintain high standards of food quality, presentation, and hygiene. You will also contribute to developing a varied catering offer, from café service to functions and special events, while supporting and mentoring junior team members.
This is a full-time role, averaging 37.5 hours per week across the year, with flexibility required including evenings, early mornings and weekends. Salary is £30,000–£35,000 per annum, depending on experience.
For full job description and to apply visit: https://careers.calanais.org/roles
Closing date: 4th May

Visitor Operations Manager

Visitor Operations Manager, Renfrewshire, 37 hours per week, Permanent, Grade 6 £35,383.06 – £37,331.64 p.a.

We are looking for a Visitor Operations Manager with previous experience in culture, leisure, tourism, hospitality or other related sector in a related field who holds a Management qualification (HND / SVQ 4 or above).

From sharing the stories held within our collections to supporting corporate dinners and nights at the Observatory, your responsibilities will be rich, wide-ranging and diverse. You’ll be expected to have a flexible approach, while ensuring visitors remain at the heart of everything we do.

We’ll take care of the rest by investing in your training with a first-class programme that will give you the skills and support to thrive in your role as an important member of the Museum management team.

As a Visitor Operations Manager, no two days will be the same, tasks will cover;

Leading and managing front-of-house teams to deliver a welcoming, accessible, and inclusive visitor experience.

Overseeing daily visitor operations, ensuring a safe, clean, and well-presented environment across all public spaces.

Developing and implementing visitor experience standards, procedures, and service improvements.

Responding to visitor feedback, complaints, and incidents professionally and efficiently.

Monitoring visitor flow, customer satisfaction, and audience behaviours to inform improvements.

Successful candidates must have a flexible approach regarding hours worked to suit the needs of the role.

Closing date: 30 April 2026

Recruitment day: 7 May 2026

The successful candidate will be required to undertake a Level 1 Disclosure Scotland check.
If you would like further information in relation to the Disclosure Scotland checks, please visit their website.

Applications are welcome from candidates from all backgrounds including those with disabilities and candidates who have ‘care experience’.

Gardener

This role will be as a key member of the Threave Garden team, predominately, but not limited to, working in the productive walled garden.

Threave is one of the National Trust for Scotland’s top visited attractions. The garden is made up of many landscaped features and themed areas including a Secret Garden, Rock Garden, Azalea walk and heather beds, a one-acre traditional working walled kitchen garden, orchard, large nursery with new glasshouse facilities, extensive woodland garden and broad variety of themed beds and borders planted with a large and diverse collection of plants. Threave provides a perfect location for the Trust’s School of Heritage Gardening, offering a wide variety of horticultural experience in both traditional and modern gardening techniques. Open all year round, the garden provides interest throughout the year.

Strategic Partnerships & Communities Manager

Strategic Partnerships & Communities Manager, Renfrewshire, Full Time, Temporary up to 2 years, Grade 13: £70,245.22 p.a.

We’re looking for a dynamic, experienced manager to lead the delivery of OneRen’s community programming and strategic partnerships. This critical role will drive long-term plans that deepen our impact and ensure our services foster community ownership and a strong sense of place. You’ll oversee engagement with stakeholders, partners, and communities, creating opportunities for collaboration that reflect our values and expand our reach.

As the strategic lead behind our community programming, you’ll deliver a wide range of services, including health and wellbeing, libraries, museums, learning and audience development, ensuring a high-quality experience across all venues. You’ll champion cross-disciplinary projects, and build partnerships at local, national, and international levels. With a focus on innovation and inclusion, you’ll identify new opportunities, secure funding, and help us deliver on our strategic goals. If you’re passionate about participatory practice, community empowerment, and making a real difference, this is a chance to lead change at the heart of a forward-thinking charity.

Closing date: Sunday 3 May 2026

Interview Date: Week beginning 18 May 2026

The successful candidate will be required to undertake a Level 1 Disclosure Scotland check.

If you would like further information in relation to the Disclosure Scotland checks, please visit their website.