Full Time

Collections Manager (Services)

The Collections Manager (Services) role is responsible for managing a team of Collections Assistants to carry out a programme of collections management work across the Historic Environment Scotland (HES) estate. The programme includes collections projects and day-to-day work like inventory and audit, preventative conservation, cataloguing and documentation and supporting the management of objects on display and in storage. You will also be responsible for the day to day management of the HES object stores in Edinburgh and associated workflows.

For more information about the post and information about the team, please access the full job description for this post (link below).

Key Responsibilities of this role

Delivery of collections management projects

– Working with colleagues to scope and plan collections management project work, including various documentation backlog projects, as well as delivering a regular audit programme
– Working with colleagues to ensure that budgets and expenditure for project work are managed appropriately.
– Ensuring project work is completed to agreed targets, to monitor, assess and measure progress, and ensure that work is completed within time and budget expectations.
– Scheduling multiple streams of project work and ongoing collections management tasks.

Team management

– Line management of four Collections Assistants, including managing team rotas, holding regular 1:1 and team meetings, arranging training and development opportunities.
– Working closely with departmental colleagues to support matrix management of four Collections Assistants
– Providing opportunities for trainees, apprentices and volunteers to work with the team to develop staff and support the wider department.
– Managing conservation, transport and other contractors to support the work of the team.

Working to collections management and health & safety standards

– Ensuring team’s work meets sector collections management standards and health and safety standards
– Performing quality assurance processes for the team’s work to ensure data recorded in collections management system meets agreed sector standards.
– Providing training to the team to ensure consistency in procedures.
– Contributing to written procedures.
– Preparing and implementing health & safety risk assessments.

Managing Central Stores

– Act as a central point of contact for collections store access and have an overview of maintenance, H&S compliance, and emergency response needs.
– Ensure regular audits of equipment and materials are undertaken and supplies restocked.
– Implement housekeeping plans and ensure the spaces are clean and tidy and collections management procedures are correctly implemented.
– Coordinate incoming material requests and quarantine and monitor capacity to manage use of the spaces.

Find out more about desirable skills and experience in the full job description.

Estates Administrator

PURPOSE OF THE ROLE

Contribute to the smooth running of the National Estate department, through the provision of wide and varied administrative support. Acting as the first point of contact for internal and external enquiries, communicating effectively and efficiently to manage enquiries, follow up progress and keep the enquiring party informed throughout the process. Support to the wider National Trust for Scotland team as required.

KEY RESPONSIBILITIES

The Key Purpose of the role will be met by:

• Based at NTS Central Office acting as the first point of contact for enquires to the team including, telephone calls, walk-up enquiries and hard and electronic mail.
• Providing a link between Regional Management, Estate Surveyors and the residential, agricultural and commercial tenants as required, to help address queries and issues raised and providing guidance to ensure issues are timeously dealt with.
• Working closely with the Head of National Estates to ensure the efficient operation of the team, including organising and recording team meetings, weekly reporting, expense claims and holiday management.
• Support to the Property Database Officer in the management of the property information databases, which record all Trust property interests, including owned and leased property, conservation agreements, burdens and wayleaves.
• Communicating effectively with the three Estate Surveyors based centrally and regionally to provide administration support as required.
• Back up support to GIS (mapping) Officer as necessary.
• Liaising with the NTS Finance Team to operate an efficient purchase ledger system for the National Estate Management team to handle the internal purchase order process.
• Coordinating and recording volunteer support to the department.
• Supporting the Property Database Officer with maintaining and validating records of all Business Rates, Council Tax, Sporting Rates and Water Charges records.
• Assisting with managing lettings enquiries and lettings management as required, directing enquiries to the most appropriate person.
• Maintaining up to date hard copy and electronic filing systems. Working to digitise key information where possible and recording within asset management database. Archiving out of date information and ensuring compliance with General Data Protection Regulations.
• Working closely with the Building Surveying Administrator in relation to the management of compliance, repair and maintenance works and in particular record keeping.
• Working with the Property Database Officer as an additional point of contact for any agricultural, commercial or residential matters.

The current duties of this job do not require a criminal records (Disclosure Scotland) check to be carried out.

Groundsperson

JOB PURPOSE
This job exists in order to ensure that the grounds and policies of the property are managed and maintained as an recognised landscape of outstanding historical importance, contributing to the property’s overall conservation and development, and its enjoyment by visitors.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES
• Ensuring the conservation and practical maintenance of the grounds, (excluding Gardens) etc., – whether through delegation to other staff/volunteers, or personal participation – in terms of ensuring best practice is followed in:
o Health & Safety ensure you follow all relevant and appropriate Risk Assessments and that as part of the grounds team, operate to activity procedures
o Complete all relevant Health, Safety and Welfare logs, relevant to the role , and ensure compliance with legislation where appropriate.
o Assist in delivery of all operations to ensure all grounds are managed to reduce risk to the visiting public, other staff, buildings etc.
o Have an awareness of specific environmental risks relevant to ground’s operations, e.g. Weils/Lyme’s Disease
• Ensure all work is delivered to the highest standard as agreed by the on-site management and directed by Head Gardener or Operational Manager
• Working as a member of the property team and alongside the Northeast Ranger Service at times, in preparing the grounds for visitors’ enjoyment, this will include:
o Drainage works, conservation of the Property Health +Safety.
o Assist with waste disposal, (ranging from domestic waste bins to large scale skip and recycling)
o Woodland, garden and grounds maintenance
o Pathways, Boardwalk, small bridge repairs.
o Assisting in responding to faults identified during in-house inspections/ insurance inspections
o Assisting with brush/ scrub/ tree clearance
o Assist ecological survey
o Road maintenance, (remedial work to pot-holes)
o Fencing
o Repair & maintain signage
o Other tasks as required
• Recognition of the Trust’s Environmental Policy with respect to sustainable ground-keeping activities, including energy, water, pesticide-use & waste management;
• Assist with event set-up and operations as required

Visitor Services Supervisor – Food & Beverage

JOB PURPOSE

To provide operational delivery of the visitor experience and supervision in the Food & Beverage department at Culloden Battlefield Cafe in line with the Trust’s policies. Including but not limited to Front of House Café, Kitchen and Catering Trailer. Delivering Performance standards and targets to ensure enjoyment of the property by visitors and members is maximised and key commercial, financial and development objectives are achieved to make the property fully sustainable.
You will ensure that visitors from across the globe have an enjoyable experience here through excellent
service standards and menu availability.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Supervising/undertaking the day-to-day operation of the property and environs to ensure an excellent customer/visitor experience. This includes supervision of:
Food & Beverage Operation
 Lead with menu development and the preparation and presentation of a high-quality food and drink offer.
 Ensure compliance with health and safety, food hygiene, food allergen, licensing and environmental health standards, completing all related record-keeping.
 Assist with food led events throughout the year to support over all business goals.
 Ensure high standards of kitchen hygiene, cleanliness and tidiness, keeping up-to-date compliance documentation (HACCP, COSHH checklists and temperature sheets).
 Ensure food production adheres to allergen guidelines, in particular Natasha’s Law, and support the implementation of upcoming laws, e.g. displaying nutritional value & calorie counts.
 Minimise wastage and identify potential savings to achieve targets for cost of sales, gross profit and environmental sustainability.
 Ensure the upkeep and safety of equipment and utensils used within the catering outlets.
 Share in the common responsibility of implementing the Trust’s “Health & Safety Policy”, being mindful at all times of the health and safety of self, staff, volunteers, and visitors.
Visitor experience
 Offer excellent customer service and ensure all members of the team do the same.
 Support property-wide targets for completion of visitor surveys to understand more about our visitors.
 Act as one of our duty manager team, responsible for ensuring a safe and smooth visitor operation, opening/closing the visitor, addressing issues and emergency procedure and providing relief cover, as required.
Line management of Visitor Services Assistants
 Duty management responsibility including the open and closing of all on site facilities.
 Security of the Property.
 Ensuring the completion of cash/till reconciliation.
 Week-end reports and reconciliation.
 Completion of banking and cash handling processes.
 Deputising for the Visitor Services Manager on-site and off-site as required.
 Recruitment; induction; development; and management of all visitor services employees. Ensuring that they understand role responsibilities and are equipped to fulfill the role to the standards required.
 Ensure the team feel valued, respected, motivated and supported.
 Supervising the activities of a team of permanent and seasonal Visitor Service Assistants (VSAs), achieving excellent staff performance and motivation through induction, training, task-setting and coaching on front and back if house.

Visitor Services Supervisor – Food & Beverage

JOB PURPOSE

This is a fantastic opportunity to join our leadership team in the stunning Glencoe National Nature Reserve at our Visitor Centre, which welcomes hundreds of thousands of people from across the globe every year.

This is a chance to use your Food & Beverage expertise in a meaningful way. Our Visitor Services Supervisors play a pivotal role in creating exceptional visitor experiences and enabling our charity to generate the income that supports the conservation of this special place.

As one of two F&B Visitor Service Supervisors, you will be responsible for the smooth day-to-day catering operation at our busy Highland Coo Café, delivering our quality standards and performance targets, while ensuring we offer customers a memorable F&B experience.

You will lead by example, producing an enticing menu, recommending and upselling our range, and promoting complementary income-streams like retail, memberships and donations. You’ll also help answer visitors’ questions and share your enthusiasm for Glencoe’s stories, the work we do and what their money is funding.
You will be an enthusiastic team player who can supervise, coach and motivate your staff. You will also be part of a broader duty management team, promoting good communication across the site and a joined-up visitor services provision.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Catering operation
• Contribute to menu development ensuring our café offering is appealing, profitable and sustainable.
• Lead with preparation, cooking, training and presentation of a high-quality food and drink offer.
• Ensure compliance with health and safety, food hygiene, food allergens, licensing and environmental health standards, completing all related record-keeping.
• Accountable for cost-effective stock management, ordering, storage and wastage control.
Visitor experience
• Offer excellent customer service and ensure all members of the catering team do the same.
• Support property-wide targets for completion of visitor surveys to understand more about our visitors.
• Act as one of our duty manager team, responsible for ensuring a safe and smooth visitor operation, opening/closing the visitor centre, addressing issues and emergency procedure and providing relief cover, as required.

People management
• Supervise the activities of a team of permanent and seasonal Visitor Service Assistants (VSAs), achieving excellent staff performance and motivation through effective induction, training, task-setting and coaching on front and back-of-house routines.
• Prepare F&B rotas and holiday allocation to meet business needs.
• Work closely with specialist advisory colleagues, i.e. our Trust-wide Catering Development team.

Finance Management
• Share responsibility for achieving an F&B budget of over £1,000,000 per annum.
• Monitor commercial performance and adjust activities to capitalize on sales opportunities and run a cost-effective profitable F&B operation.
• Supervise daily café till operations and perform end-of-day income reconciliation as a duty manager.
• Assist the F&B Manager with menu costing and stock-taking.

Performance indicators and targets

• Weekly, monthly and annual sales and cost of sales targets
• Food compliance standards and record-keeping
• Visitor enjoyment reviews and ratings from visitor surveys and visitor feedback
• Staff satisfaction from staff surveys

Tools / equipment / systems

• Access to laptop and relevant online people management, training, financial monitoring and stock ordering systems, including NTS intranet and Microsoft 365.
• EPOS tills and chip and pin machines.
• Fully equipped commercial catering kitchens.

REQUIRED QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE

Qualifications & knowledge

• Level 2 Intermediate Food Hygiene Certificate or above
• Current driving license

Desirable…
 Qualifications in Catering, Hospitality, Tourism or Event Management
 Current First Aid certification (or willingness to train and use)
 SQA recognized personal license.

Experience & skills

 ‘Hands on’ working in a busy catering and sales environment, ideally in a visitor attraction setting
 Excellent leadership and influencing skills, supervising and supporting staff on a daily basis
 Enthusiasm for preparing and serving high quality food and drink.
 Passion for and ability to demonstrate the exceptional customer service required of all staff.
 Confident communication skills (written and spoken)
 Computer literacy and familiar with Microsoft software
 Experience with cash handling, monitoring, and interpreting financial data.
 Strong time management and organisation skills
 Ability to be proactive and to take initiative.
 Understanding of and belief in the work of the National Trust for Scotland

Head of Commercial Business & Major Events

Head of Commercial Business & Major Events, Paisley, 37 hours, Temporary up to 12 months, Grade 13: £70,245.22 – £74,624.69 (£36.41 – £38.68per hour)

We are seeking an ambitious and dynamic leader to drive the delivery of OneRen’s business growth strategy and achieve our corporate outcomes. This pivotal role will work across the organisation to shape and deliver commercial plans, programmes, and projects, ensuring the ambitions and high standards set by OneRen and its stakeholders are fully realised.

You will take direct responsibility for the successful delivery of our commercial portfolio, including programming, hospitality services, venue and commercial hire, box office operations, and retail. A key focus will be maximising the potential of recent capital investments, including Paisley Town Hall and Paisley Arts Centre, alongside supporting the highly anticipated reopening of Paisley Museum Reimagined.

We ask all candidates to complete assessments and application materials independently, without the use of AI tools (e.g. ChatGPT or similar), unless otherwise stated.
This ensures a fair and consistent assessment of individual skills, experience, and capabilities.

Closing date: 14 June 2026

Interview date: to be confirmed

The successful candidate will be required to undertake a Level 1 Disclosure Scotland check.

If you would like further information in relation to the Disclosure Scotland checks, please visit their website.

Applications are welcome from candidates from all backgrounds including those with disabilities and candidates who have ‘care experience’.

Ranger

JOB PURPOSE
To support the delivery of practical countryside management, nature conservation, conservation grazing, and estate maintenance across Threave, Rockcliffe and Venniehill properties. To help deliver the strategic objectives of the property and wider National Trust for Scotland.
The role is primarily hands-on, practical, and physically demanding, involving year-round outdoor work across a varied working landscape. Duties include habitat management, livestock support, infrastructure maintenance, visitor engagement, and practical conservation work.
The successful candidate will work as part of the countryside team alongside staff, volunteers, tenants, contractors, and partner organisations to help care for and enhance Threave, Rockcliffe, Venniehill, Murray Isles and Bruce’s Stone for wildlife, livestock, visitors, and the wider community.
KEY RESPONSIBILITIES AND ACCOUNTABILITIES
Practical conservation and estate work
• Carry out practical habitat management including scrub control, path work, fencing, vegetation management, and woodland work.
• Assist with conservation grazing operations including livestock checks, cattle movements, fencing, water systems, and general livestock husbandry support.
• Support the maintenance and improvement of countryside infrastructure including gates, signage, access routes, bridges, hides, and boundaries.
• Operate and maintain tools, machinery, and equipment safely and responsibly, including tractors, ATVs, chainsaws, brush cutters, and other countryside machinery where qualified and appropriate.
• Assist with estate maintenance tasks across the wider property as required.
• Work outdoors year-round in a range of weather and terrain conditions.

Species and habitat monitoring
• Assist with wildlife and habitat surveys, monitoring programmes, and biological recording when required.
• Support ongoing conservation projects through practical fieldwork and data collection.
• Contribute to monitoring associated with conservation grazing and habitat restoration work.
Team working
• Work closely with the wider countryside team to deliver operational priorities safely and efficiently.
• Support and work alongside volunteers in practical outdoor tasks.
• Contribute positively to a hardworking, supportive, and safety-conscious team culture.

Visitor Experience & Engagement
• Engage positively and professionally with visitors across the estate, nature reserve and other properties.
• Help maintain high standards of visitor access, presentation, and safety across countryside areas.
• Provide practical support for visitor infrastructure including paths, signage, gates, hides, and access routes.
• Respond appropriately and courteously to visitor enquiries while promoting responsible access and enjoyment of the countryside.
• Engage positively with volunteers, tenants, contractors, partner organisations, and local communities.
• Assist and occasionally lead guided walks, public events, volunteer task days, and practical demonstrations where required.
• Help communicate the value of practical conservation, land management, and conservation grazing to a wide audience.
• Support a positive and welcoming atmosphere for volunteers and community involvement.

Ranger

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Nature Conservation

Be an enthusiastic and effective part of the ranger service, contributing to the smooth operation and ecological enhancement of Corrieshalloch/Inverewe

Carry out regular site monitoring checks and record keeping, helping us to evaluate performance and plan our conservation activities, including habitat and species surveys, archaeology and foot path condition checks, weather gauge observations and people counter figures.

Get involved with practical conservation tasks, including woodland management, footpath maintenance and fence repairs, litter clearance and property patrols.

Seek to minimize our environmental impact through sustainable working practices and sensitive use of power, equipment, transport and other resources.

Visitor Experience Manager

Visitor Experience Manager (job advert)
The Stirling Smith Art Gallery and Museum
Full-time | 35 Hours per Week | Fixed-Term for Two Years
Salary: £30,000 per annum
Are you passionate about delivering excellent visitor experiences and leading teams in a welcoming, busy cultural environment?
The Stirling Smith Art Gallery and Museum is seeking an enthusiastic, organised, and customer-focused Visitor Experience Manager to lead visitor-facing operations and help deliver an exceptional experience for every visitor.
This is a hands-on operational management role with responsibility for visitor services, public engagement, retail activity, bookings, and the day-to-day presentation of visitor spaces across the museum. The successful candidate will manage and support staff and volunteers while contributing to the museum’s visitor engagement, accessibility, sustainability, and income-generation objectives.
About The Smith
Founded in 1874, The Smith is one of Scotland’s oldest museums and a major cultural organisation at the heart of Stirling’s community. As a free and independent charitable museum, we welcome thousands of visitors each year to our exhibitions, collections, events, learning programmes, café, shop, garden, and community activities.
Key Responsibilities
• Lead and manage front-of-house staff and volunteers.
• Oversee day-to-day visitor operations, bookings, and retail activity.
• Ensure high standards of customer service, accessibility, presentation, and visitor care across the museum.
• Support exhibitions, public programmes, events, and audience engagement activity.
• Monitor visitor feedback and help improve the overall visitor experience.
• Contribute to commercial development and income-generation initiatives.
• Help ensure the smooth and effective running of the museum’s public spaces.
We Are Looking For Someone With
• Experience in a visitor-facing, hospitality, cultural, heritage, tourism, or retail environment.
• Experience managing or supervising staff and volunteers.
• Excellent communication and customer service skills.
• Strong organisational and administrative abilities.
• Confidence working in busy public environments.
• An understanding of accessible and inclusive visitor engagement.
• A positive, flexible, and collaborative approach to work.
• An interest in museums, heritage, arts, culture, and community engagement.
Experience working in a museum, gallery, heritage, retail, or hospitality setting would be advantageous.
Contract Terms
• Full-time position
• 35 hours per week
• Fixed-term contract for two years
• Occasional weekend and evening working required
How to Apply
Please send your CV and covering letter to: Jobs@thesmith.scot
In your covering letter, please tell us why you are interested in the role and provide examples of how your skills and experience meet the requirements outlined in the job description and person specification.
Closing Date
Monday 29 June 2026
For more information about The Stirling Smith Art Gallery and Museum, visit:

home

Visitor Services Supervisor – Welcome

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Work with the Visitor Services Manager (VSM) to create a culture of ‘exceptional service, every time’, delivering high standards of customer experience and a consistently warm welcome to everyone.

Ensure high standards of presentation across the property. You may have delegated tasks within other departments, and you will understand and help deliver the overall property business plan.

Taking responsibility for opening and closing and security of buildings as well as implementation emergency procedures, duty management, providing relief cover.

Collaborate successfully with all other staff and managers on site to ensure the successful running of all the other customer touch points of Bridge, both car parks, all paths, toilets, motorhome service facilities and Travel Trade.

Supervising/undertaking the day-to-day operation of the Visitor Centre to ensure an excellent customer/visitor experience. This includes:

Supervision of the retail offer (including ordering, merchandising, sales targets).

Membership sales (to targets) and general customer service (individuals, education visits, other groups.

Health & Safety procedures, emergency procedures, and environmental procedures.

Deputizing for the Visitor Services Manager on-site and off-site as required.

Management of our fast-paced food & beverage outlet.

Responsible for day-to-day financial administration within the retail/admissions operation, including cash/till reconciliation, day-end and week-end reports and reconciliation, completion of the banking processes, and reporting of working hours for payroll.

Supporting the Visitor Services Manager Welcome with the recruitment; induction; development; and management of all visitor services employees and volunteers such that they understand and are equipped to fulfill their roles to the standards required and that they feel valued, respected, and supported.

Working closely with other managers across the Property to deliver a programme of visitor events, which increase visitor numbers, drive secondary spends and support overall Property targets.

Instil a Health & Safety culture across the property, ensuring the teamwork within the property’s ‘Safe System of Work’ to reduce risk of incidents and accidents to volunteers, employees, and visitors.

Sponsorship & Funding Manager

Contract Type: 2-year Fixed Term
Grade: FC07
Salary:  £34,914 – £43,437 per annum
Hours: 36 per week
Location: Hybrid head office/ Home working
Job Reference: ON000619

We are OnFife – Fife’s largest cultural organisation. OnFife is a non-profit, uniting many of Fife’s theatres, museums, libraries and more – under one vision and one goal. We are champions of culture and guardians of heritage. We spark curiosity, connect people to stories and reinvest every penny back into Fife – shaping and inspiring culture along the way.

We work with a huge range of partners, artists and creatives and our spaces are some of Fife’s favourite places. An ambitious leadership-oriented charity, we’re built on strong values, and those values make us who we are – Fearless, Inviting, Fair and Exciting. 

The Role

OnFife is looking for an ambitious and experienced Sponsorship & Funding Manager to lead the development and delivery of our sponsorship and fundraising strategy.

This is a key strategic role, responsible for growing both restricted and unrestricted income across a diverse portfolio including trusts and foundations, corporate sponsorship, individual giving, crowdfunding and public appeals. Working closely with senior colleagues across the Trust, you will help secure vital funding that enables creativity, culture and community impact across Fife.

You can view the full job spec on our current vacancies page.

About You

You will bring:

• Degree-level education (SCQF Level 9)or equivalent experience
• At least three years’ proven success in fundraising, ideally within the charity or cultural sector
• Strong experience of securing funding from trusts, foundations and businesses
• Excellent written communication skills, with the ability to produce persuasive, high-quality bids and proposals
• Strategic thinking skills and the ability to spot opportunities and innovate income streams
• Experience of relationship management with donors, partners and stakeholders
• Strong organisational and project management skills, with the ability to manage competing deadlines
• A collaborative approach and the confidence to work with senior leaders, Board members and external partners
• A genuine interest in culture, creativity and community impact in Scotland

Key responsibilities

You will:

• Develop, lead and deliver a comprehensive Sponsorship & Fundraising Strategy aligned to OnFife’s strategic ambitions
• Identify, research and secure funding from trusts, foundations, corporates, statutory bodies and major donors
• Lead on writing compelling funding bids, sponsorship proposals and donor communications
• Manage and grow fundraising programmes including crowdfunding, Friends schemes, Adopt a Seat, appeals and legacy giving
• Build and maintain strong relationships with funders, sponsors, partners and stakeholders
• Work collaboratively across OnFife to identify funding priorities and develop strong, fundable projects
• Monitor income performance, manage budgets and targets, and report to senior management and the Board
• Ensure fundraising activity complies with best practice, legislation and data protection requirements
• Act as an advocate and ambassador for OnFife at external events and networks

What we offer

• The opportunity to play a pivotal role in shaping the future of culture in Fife
• A collaborative, values-led organisation
• Professional autonomy and scope to innovate
• Flexible / hybrid working arrangements
• Competitive salary and local government pension scheme

How to Apply

If you would like to find out more information about this role before applying, please contact Eilidh Macleod, Campaign & Strategy Manager for an informal chat. Please email Eilidh at eilidh.macleod@onfife.com to arrange this.

When you’re ready to apply, please download our application pack on the current vacancies page and return them to the HR team.

The closing date for applications is Thursday 11 June 2026 at 9:00am.

Interviews will take place on 23 & 24 June and 1 July 2026 in Kirkcaldy.

OnFife is an equal opportunities employer.

We are proud to support the Armed Forces community and are committed to the Armed Forces Covenant.

Exhibitions Research Assistant

Role Profile

The post will support a research initiative exploring the cultural and historical relationship between a nation and the moving image, tracing how cinema has shaped, and been shaped by, identity, landscape, and collective memory. The project brings together archival, material, and oral sources, and will result in a major public-facing output including an exhibition and published outputs.

The successful candidate will join a small, focused team at an early and exciting stage of the project’s development. They will be expected to contribute meaningfully to the research, administration and delivery of this major cultural project which comprises various public outputs including an exhibition and accompanying published material.

The Exhibitions Research Assistant will be responsible for a range of tasks spanning archival research, stakeholder liaison, object and collection management, and publication support, contributing to every stage of the project lifecycle. This will include working with colleagues across the organisation as well as archives, collections, lenders, an advisory committee and partner institutions.

Duties and Responsibilities:

Research

-Carry out primary and secondary research as directed by the Curators, including desk-based research, collection surveys, and object identification.

-Assist Curators in researching and identifying collections of material relevant to the project, including holdings across public institutions, private collections, and community archives.

-Together with the Curators lead in shaping the project’s scholarly and interpretive framework for published materials, engaging critically with existing literature and identifying current research discussions.

-Assist in preparing correspondence for loan requests and research access.

-Support the compilation of bibliographies, source lists, timelines, and object checklists.

Administration & Coordination

-Manage a range of administrative tasks including scheduling, correspondence, and maintaining accurate project records (electronic and hard copy).

-Assist with tracking project expenditure; support budget monitoring.

-Attend and contribute to project meetings; take minutes and circulate actions.

-Assist in briefing project stakeholders, including exhibition, graphic, and publication designers, ensuring all collaborators have accurate and timely information.

Collections & Object Management

-Maintain the project object list and asset database; track and update object records and condition reports in accordance with collections management procedures.

-Support the management of copyright, rights clearance, and image permissions for visual and audio-visual material.

Publishing

-Assist in the preparation of any accompanying published material, in digital format and print, including proofing, indexing, and the compilation of illustration lists and end matter.

-Assist with presentations and guided discussions for funders, supporters, and partner organisations as required.

General

-Promote equality, diversity, and inclusion in all aspects of work.

-Maintain familiarity with all health and safety policies and procedures.

-Carry out ad hoc duties as requested by the Curators or appropriate manager.

Footer

Looking to work in the attractions industry or for a new challenge within the sector?

Sign up to our job alerts e-mail for up to date job info from ASVA members.

Contact ASVA

Copyright © 2025 ASVA. ASVA is a Company Limited by Guarantee. Registered in Scotland No: SC153812