If you enjoy variety, working with people and seeing plans come together, this could be the role for you. As our Operations Executive, you’ll be at the heart of our Raceday’s and events, helping to plan, prepare and deliver a great experience for our racegoers.
You’ll work with teams across the racecourse, as well as raceday employees, contractors and suppliers, making sure the details are in place and everything runs smoothly. It’s a varied, hands-on role for someone who is organised, proactive and thrives in a busy event environment.
General Responsibilities include:
Raceday
*Contribute to annual raceday planning, bringing forward ideas and features to enhance the racegoer experience.
*Attend contractor, supplier and planning meetings, capturing key actions and communicating these to the wider team.
*Prepare and distribute Operations Briefing Documents and racegoer information for the website.
*Coordinate entertainment and transport providers and support other raceday requirements.
*Take a lead role in raceday set-up and entrance systems, helping to ensure a smooth and successful event.
*Complete raceday cash-up and associated financial processes.
Customer Care Team
*Coordinate communication and raceday availability for the Customer Care Team, ensuring appropriate staffing levels for each fixture.
*Issue annual employee contracts and support health and safety refresher sessions.
*Induct new employees, deliver raceday briefings and respond to team queries.
Venue & Operations
*Assist with coordinating annual maintenance works and maintain accurate records of weekly tests and inspections.
*Attend weekly Operations meetings, record and allocate actions, and follow up to ensure they are completed promptly.
Finance
*Raise purchase orders for suppliers and contractors and ensure invoices are submitted promptly.
*Maintain accurate financial records to support the Head of Operations in delivering annual activities within budget.
Wider Team Support
*Provide cover and support to the Office Manager and reception team when required.
*Coordinate and communicate non-raceday events to the wider team, providing operational support as needed.
Skills & Attributes
We’re looking for someone who is:
*Highly organised – able to juggle competing priorities and deadlines while maintaining excellent attention to detail.
*Proactive and practical – confident taking ownership, anticipating what needs to be done and finding solutions.
*Calm under pressure – comfortable working in a busy event environment and able to adapt when plans change.
*A strong communicator – confident building positive working relationships with colleagues, raceday employees, contractors and suppliers.
*A team player – approachable, flexible and happy to get stuck in wherever support is needed.
*Customer focused – committed to helping deliver a welcoming and enjoyable experience for our racegoers.
About Musselburgh Racecourse
Musselburgh Racecourse is an exciting and fast-paced place to work, where no two raceday’s are quite the same. We pride ourselves on creating memorable experiences for our racegoers and delivering events to a consistently high standard.
Our success relies on great teamwork, attention to detail and people who are willing to get involved. Joining our team means becoming part of a friendly, hands-on environment where everyone plays their part in bringing our raceday’s and events to life.
What we offer:
*Enhanced employer pension contribution
*Medical cash plan (Medicash individual)
*30 days holiday per year, inclusive of bank holidays
*Free onsite parking
*Free tickets for selected Raceday’s across the group
*Access to a wellbeing app
*Enhanced maternity, paternity and sickness policies
*Continuous professional development
Salary: £26,000 – £32,000 dependent on experience
Hours of work:
*37 hours per week, standard working hours are Monday – Thursday 09:00-17:00 and Friday 9.00- 16.30
*Evening and weekend work is expected in line with business needs with the ability to work occasional irregular hours during race events and busy periods.
*This is with a flexible working system that allows time to be accrued and booked.
This role is based on-site at Musselburgh Racecourse and therefore reliable commute to Musselburgh is essential.
Ready to apply?
If you feel like this is the perfect fit for you, please apply with your CV attached today! All applications will be collated and assessed by the hiring manager for the role. If you’re interested in this role, please send your C.V to recruitment@musselburgh-racecourse.co.uk.
Closing date: 20th November 2026
No agency enquiries please.