Admin, Finance & IT

PURPOSE OF THE ROLE

The wider purpose of the role is to help drive the National Trust for Scotland’s ability to conserve Scotland’s built and natural heritage under its care.

We have an ambitious strategy to set the direction of success for our centenary in 2031 and we are seeking an excellent Corporate Partnerships Manager (Maternity Cover) to ensure the continuance of excellent management for our current partners, and development of new strategic partnership and sponsorship opportunities for high profile events and campaigns. We work with corporate partners on both a commercial and cause led basis, our aim to ensure maximum benefit for all, especially Scotland’s heritage.

The specific purpose of the role is to manage and develop existing corporate partnerships as well as creating new strategic partnership opportunities and seeking and securing sponsorship opportunities for high profile events and campaigns which drive our charity’s ambition and mission. Partnership and sponsorship opportunities from significant corporate citizens who share our values, are fundamental to our future success driving innovation, promoting cross sector collaboration, maximising income, raising awareness of our charity and engaging and exciting current and new audiences.

You’ll manage and build upon existing relationships with key external stakeholders to build confidence in our charity, strategic direction and funding pipeline. You’ll oversee project and impact reporting for all key corporate partners and sponsors, gathering business critical insight that evidences value & impact and informs future practice.

You will work cross divisionally, with internal stakeholders including marketing, operations, retail and property teams to ensure a collective understanding of existing and new partnership opportunities and ensuring a shared and consistent approach to partnership stewardship and cultivation.

KEY RESPONSIBILITIES

Working with the Head of Fundraising you will implement our corporate fundraising strategy to manage existing partnerships and create new partnership and sponsorship opportunities, achieving target, driving revenue and raising the overall brand profile for the Trust.

Develop and oversee Corporate Membership programme, including external promotion of product, onboarding and management of new members, and maintenance through annual renewals

Work closely and collaboratively with other members of the Fundraising team to ensure a coordinated and consistent approach to corporate fundraising activity.

Work closely and collaboratively with other members of the A&S directorate (Marketing, Membership, Communications) to ensure positioning, brand, messaging, target audiences and activity is aligned and resourced adequately for each partnership.

Build and maintain strong relationships across the Trust to ensure partnerships are fulfilled to the highest standard and funded projects run smoothly and efficiently through to completion, and impact reporting. Relationships with colleagues in Marketing and operational colleagues based at properties across Scotland are especially important.

Monitor CSR/Corporate Responsibility issues in the media and keep up to date with professional fundraising associations and media regarding fundraising tools and skills development.

Research and build ongoing insight for each partner and prospect to better understand their strategic priorities/key drivers, enabling enhanced relationship and outcomes

Ensure due diligence and governance requirements are fulfilled in collaboration with the Head of Fundraising and support the CEO and Trustees to develop relationships with key organisations.

Develop detailed, compelling and relevant funding proposals/concepts in collaboration with internal stakeholders

Devise and deliver high quality, relevant stewardship and engagement programmes for all partners, using organisational networks and opportunities to optimise success

Track, analyse and report on fundraising results in the Corporate field to measure, manage and report performance using agreed performance measures.

Work closely with procurement, project and operations to ensure their capacity to approach prospects is maximised and they are kept fully up to date with our fundraising plans.

Manage income from corporate supporters; ensuring donations are correctly allocated, funds drawn-down and spent to agreed timescales, progress and final impact reports sent to donors.

Monitor and report on spend associated with activity ensuing the correct allocation of philanthropic funds and maintaining a close working relationship with finance colleagues.

Maintain and enhance personal knowledge, skills and networks by playing an active role in the appropriate professional bodies.

This role provides day to day administration support to the Macallan Maturation team and Glenrothes operations teams. Cover for the day to day running of Macallan reception, including all office administration is also required. The role is key to ensure that all HMRC requirements are met in relation to operational documentation, record keeping and stock control.  Although based at the Macallan site, the role provides administration support to Macallan Maturation and Distillation teams and stock administration support for Glenrothes, Highland, Parkmore and Buchley sites. The role is also key to ensure that good working relations with internal and external customers are maintained and that operational teams are supported to deliver the required business targets.

This role involves managing the distribution of barcode labels for New Make Spirit (NMS) and mature spirit operations, processing W8 paperwork and SDVS checks for warehousing activities, and overseeing NMS filling sheets and delivery orders. Responsibilities include coordinating spirit movement compliance, recording vatting and racking details, processing sample requests, and handling cask regauge requests. The role also manages data on cask receipts, dispatches, movements, and stock control of consumables, while handling invoicing, duty payments, and cask-related financial tasks. Additional duties include supporting office administration, managing outgoing mail and samples, liaising with finance, raising purchase orders, and promoting continuous improvement in cooperage operations.

You are IT literate with a good knowledge and experience of MS Office programmes.  Strong organisational skills with excellent attention to detail to ensure accurate record keeping and data entry.  Experience of using stock management systems e.g. SAP.  Warehouse or distillation knowledge is desirable.  Basic problem-solving skills and experience of working to deadlines.  Strong communication skills across many stakeholders.  Ability to adopt new technologies, implement and use when required.  Ability to be self-motivated and demonstrate ownership over tasks.

We’ve put together some criteria that we think is important for this role, but don’t worry if your experience and expertise isn’t an exact match. If you feel that you can add value to our role and to Edrington more broadly, we would welcome your application and be eager to learn more about you.

Full-time, Fixed Term until 31 March 2025
Salary £29,598 – £32,286 per annum
Plus generous benefits package
Hybrid / flexible working

About the role

If you have proven experience of using a digital asset management system with excellent data management skills and a good understanding of copyright, image permissions and GDPR, then we want to hear from you.

You will have meticulous attention to detail with excellent communication and organisation skills. A strong team player, you’ll be instrumental in managing and improving our digital asset management data and processes. You will ensure our collection of images, videos and digital assets are meticulously organised, easily accessible, and optimally utilised to support our programme of systems upgrades.

The difference you’ll make

Reporting to the Head of Collections Info and Digital Asset Management your responsibilities will include:

– Assisting with rights research as part of the archive cataloguing process and evaluating rights issues for digitised collection material.
– Researching and adding metadata to images of collections, places, and events.
– Managing batch data processing workflows for metadata, across our Collections Management Systems and Digital Asset Management System.
– Coordinating copyright clearance support when necessary, to include requests for ongoing copyright work for the permanent collection reproduction and the public programme.
– Identifying creators, subject matter types, copyright holders and their contact details for all digitised archive material.
– Identifying copyright expired and unpublished archive material, and evaluate ‘orphan works’ (within information/framework/advice provided) 
– Recording details and track permission terms and conditions on our systems.
– Drafting, issuing, logging, and monitoring copyright clearance requests and approaches using existing templates. 
– Establishing metadata templates and coordinating with Project Owners to populate them.
– Assisting with administration duties around documenting and reporting on the rights clearance and issuing correspondence.
– Monitoring any data protection and privacy issues arising from any digitised content. 

Who we are looking for

To succeed in this role, you’ll need the following range of knowledge, skills, and experience:

– Experience of using a Digital Asset Management System.
– Awareness of copyright and wider intellectual property issues faced by museums and galleries, e.g. open access initiatives involving Creative Commons.
– Excellent IT skills, including MS Office and familiarity with the principles of database management and operation.
– Excellent organisational skills, especially the ability to prioritise your workload, and work flexibly under pressure.
– The ability to work independently under own initiative, within a line-management framework, whilst also working as part of a larger project team with shared collaborative goals.
– Strong negotiating skills.
– Excellent communication skills with a diplomatic and problem-solving approach.
– Excellent attention to detail and task focussed.

It would also be great if you have:

– An understanding of care and handling of cultural heritage material.
– An understanding of Collections Management systems and procedures.
– A working knowledge of online image purchasing /e-commerce and rights and uses licensing.

For more information and to apply, please visit our careers portal.

Closing date for completed applications is 12 noon on Monday, 07 October 2024.

Glasgow Science Centre is a Scottish Charity and a unique 5-star visitor attraction with a vision for a Scotland where all people feel empowered through learning and engagement with science to make positive differences in their lives, communities and society.

Our mission is to inspire people of all ages to explore and understand the world around them, and to discover and enjoy science. We have been delivering interactive science experiences to schools, families, and community audiences for over 20 years, in-house, online and through outreach and we are dedicated to raising awareness of the importance of science to our nation’s wellbeing, economy, and society.

ABOUT THE ROLE

Glasgow Science Centre are recruiting for an HR Manager to lead the HR Team and provide generalised support and advice to managers, ensuring GSC complies with Employment law and fosters a high performing, inclusive culture with positive employee relations.

The role also offers an exciting opportunity to work with senior managers and directors in the development of strategy and organisational development projects within GSC.

We are looking for a people person with excellent communication skills. You’ll be a creative thinker and proactive in your approach, striving to improve organisational activity and ways of working. As well as being able to adapt to changing priorities in a fast paced environment, with a flexible approach to meet the needs of GSC.

If this sounds like you, and you are passionate about GSC’s mission and values, then we would like to hear from you.

APPLICATION DETAILS

Please find full job description and details of how to apply on the Jobs and Volunteering section of the Glasgow Science Centre website.

We are equal opportunities employer and welcome applications from people of all backgrounds.

The closing date for applications is, Thursday 3rd of October at Noon.

Please note this is a fixed term contract being offered until December 2025.

We are on the search for a new HR and Training Officer! This is an exciting new role where the successful candidate will be working within the integrated High Life Highland HR team, to provide HR, recruitment and training support to the management team and all employees of High Life Highland.

However, as the Inverness Castle Experience moves to completion and opening in the Summer of 2025 there will be a shift in focus to work principally with the Castle management team on the recruitment and training development for this project whilst remaining within the integrated HR team.

KEY DUTIES AND RESPONSIBILITIES INCLUDE:
1. Actively promote a positive and collaborative workplace culture that supports the Charity’s purpose of Making Life Better and i-care values to increase morale, productivity and performance.
2. Provide managers with a wide range of HR guidance and support and contribute to the consistent implementation of HR policies and procedures relating to the full employee life cycle from recruitment, onboarding, and induction through to termination of the contractual relationship and exit interviews.
3. Serve as a trusted advisor to both employees and management team for all HR matters including, but not restricted to, grievance and disciplinary issues, medical, maternity / paternity leave, performance and absence management and conflict issues.
4. Participate and support HR related meetings which will include advising at grievance, disciplinary, absence and performance management investigations and meetings, as required.
5. Process appropriate documentation for specific HR issues including but not restricted to OH & medical referrals, ill health retirement requests, maternity, paternity and shared parental leave requests.
6. Establish and maintain good employee relations with staff and trade union representatives.
7. Support service managers to identify, explore and expand the Charity’s training programme portfolio, benchmarking where possible against industry leaders across both Charity and commercial organisations.
8. Coordinate the provision of training courses to be delivered in person, online or at outsourced facilities, as appropriate, to ensure the best learning experience.
9. Support managers in the collation and review of individual staff development plans.
10. Support managers in sourcing appropriate and approved training to match team and individual management plans.
11. Assist services with the development and where required the delivery of cross-functional training which can be delivered across the Charity.
12. Ensure all departments maintain full and accurate training records for all services reporting on shortfall in delivery to service heads.
13. Assist with the preparation and collation of HR reporting data, as required, e.g. Board Reports, Weekly Business Meeting, Office of National Statistics, Community Leisure UK surveys.

Do you have a passion for customer experience…

Ian Macleod Distillers Ltd… ‘An international, entrepreneurial, brand-led, successful, sustainable, and respected, family business’

Thanks for your interest in this opportunity with Ian Macleod Distillers. We own some exquisite brands such as Glengoyne, Rosebank, Tamdhu and Edinburgh Gin. If you haven’t already, please browse around our company internet pages, immerse yourself in our colourful history and sample the details of our brands. As we start to tantalise your taste buds and whet your appetite for a career here with us at Ian Macleod Distillers, you will really get to understand just why our team members and customers are indeed so passionate about all things Ian Macleod!

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Setting the scene…

We are Ian Macleod Distillers (IMD), a fourth generation family owned and managed whisky and spirits business operating across the UK and internationally. We are producers of multi award winning premium whisky and gin with many other whiskies and spirits as part of our exquisite portfolio. Crafting Spirits with Passion is what we do best… not only are we brand builders, but we are also producers, distributors and suppliers in Business to Business and Business to Consumer channels. We are a brand led, successful family business with our spirits (people and brands), at our very core. Driven by passion, enthusiasm, and solid business values, we are a business you will want to take a look at!

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Our opportunity…

Here at IMD, we strive to deliver a truly positive and engaging customer experience throughout all the key touch points in the customer journey with us. As we continue to grow and expand our business, we have been looking at opportunities to enable us to further enhance and refine the customer experience.

Aimed at customer experience and business support professional with 2-3 years’ experience who are now looking to take their career to the next level by joining a company specialising in luxury goods and experiences.

We are looking for a passionate and engaging individual, with customer experience at the heart and soul of what they do, to join our IMD family as part of our established Customer Experience team on a permanent and full-time basis.

As a Customer Experience Executive, your role is pivotal in delivering an exceptional service experience to our diverse clientele. You will serve as the first point of contact for our e-commerce and trade customers, oversee inquiries related to our Brand Homes, and manage general brand-related questions. Your engagement with customers will extend across social media platforms, providing support that is both prompt and geared towards effective resolution. In collaboration with our international sales and digital marketing teams, you will contribute to our global outreach efforts. Additionally, you will be responsible for the escalation of queries, ensuring they are directed to the appropriate individuals or departments for further action. Your commitment to excellence will help maintain and enhance our reputation as a customer-centric organisation.

It is therefore imperative that the successful candidate has the ability to build strong working relationships with key internal and external stakeholders. It is critical that the role holder acts as a brand representative at all times and has excellent written and verbal communication skills. In addition, having the ability to work autonomously and independently, delivering support in a timely and proactive manner is essential.

We are looking for an omni channel expert across telephony, email and other digital specialisms who has a minimum of 2-3 years’ experience working in a similar customer experience role to ours and we would welcome the successful candidate’s insight and creative suggestions to help us improve the overall customer experience and journey. Ideally the successful candidate will have previous experience across both ecommerce and trade customers, in addition to having experience working within the whisky and spirits industry (desirable).

The role will initially be based at our office in Broxburn however, following full induction and training, some hybrid working opportunities will be available. The role will be working on a 5 from 7-day basis which over time will include weekend work. Candidates must be able to demonstrate that they currently have the required documents to live and work in the UK.

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Next steps…

This is a rewarding role with a competitive hourly rate and excellent staff benefits. Our Customer Experience Executive role is a varied and rewarding role so… if this type of role excites you then we’d love to hear from you! Please remember that along with your CV, you will need to answer some key questions and submit a tailored cover letter, clearly outlining why your skills and previous experiences are a perfect fit to what we are looking for! This is your opportunity to make yourself stand out from the crowd!

Please note, this is an open application window therefore we may close the advert at any point depending on the candidate applications received, so our recommendation is that you apply early to ensure you do not miss out!

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***No Agency Contact***

Proudly supporting the #OpenToWork movement.

Here at Ian Macleod Distillers (IMD), we are an equal opportunity employer and proud members of the Scotch Whisky Association, Drink Aware and the Portman Group. We have developed our ‘Responsible Spirits’ approach, also following best practice to help shape our commitment to wider social responsibility and industry standards and promoting responsible selling and consumption of alcohol.

PURPOSE OF THE ROLE

To assist the Operations Manager with the smooth running of the Forth Valley & North Perthshire visited and non-visited properties. This includes, but is not limited to, general administration, compliance and health and safety tasks in support of operations and demands a high level of customer service, organisational skills and the ability to use your initiative with an attention to detail essential.

KEY RESPONSIBILITIES

Administrative support to the Operations Manager and other key departments as required.

File management (filing, scanning, maintenance of regional drive, archiving).

Managing office petty cash, receipts and claims.

Managing postage.

Assisting property staff with ordering and system queries as required.

Providing the first point of contact at whichever site you are working from that day and ensuring that communications are answered, forwarded and recorded effectively and in a timely fashion.

Organising meetings, circulating advance papers, taking and distributing minutes and monitoring action points required of staff.

Processing financial transactions (e.g. cash handling, data entry, purchase ordering, and expense claims) on a regular basis using an IT-based finance package.

Share in the common responsibility of implementing the Trust’s “Health & Safety Policy”, including the production and maintenance of risk assessments, being mindful at all times of the health and safety of self, staff, volunteers, and visitors.

Attendance at meetings with the Operations Manager and other managers and supervisors to openly discuss ideas, problems and solutions to the delivery of improved visitor experience at the property.

Taking and processing educational/group bookings and liaising with relevant departments to ensure the smoothing running of each.

Management of the property diaries and preparation and distribution of the weekly programme as well as other reports as required.

Maintaining key safe and security/access arrangements for staff and visitors.

Acting as “Fire Warden” for regular testing and activations and providing training for property staff.

Booking and supervision of reactive and planned maintenance contractors.

Placing orders and completing necessary documentation as and when required.

Ensuring H&S and GDPR compliance across the cluster, including the residential lets.

Provide an excellent level of customer service to all external and internal customers.

Organising and overseeing refuse collection, and recycling arrangements.

As and when required act as Duty Manager in support of Operations Manager and other activity managers and supervisors.

Providing finance admin cover for the regional support team.

PURPOSE OF THE ROLE

To assist the Operations Manager with the smooth running of Falkland Palace, Hill of Tarvit and Kellie Castle as well as non-visited properties in the Fife cluster. This includes, but not limited to, general administration, compliance and health and safety tasks in support of operations and demands a high level of customer service, organisational skills and the ability to use your initiative with an attention to detail essential.

KEY RESPONSIBILITIES

Administrative support to the Operations Manager and other key departments as required.

File management (filing, scanning, maintenance of regional drive, archiving).

Managing office petty cash, receipts and claims.

Managing postage.

Assisting property staff with ordering and system queries as required.

Providing the first point of contact at whichever site you are working from that day and ensuring that communications are answered, forwarded and recorded effectively and in a timely fashion.

Organising meetings, circulating advance papers, taking and distributing minutes and monitoring action points required of staff.

Processing financial transactions (e.g. cash handling, data entry, purchase ordering, and expense claims) on a regular basis using an IT-based finance package.

Share in the common responsibility of implementing the Trust’s “Health & Safety Policy”, including the production and maintenance of risk assessments, being mindful at all times of the health and safety of self, staff, volunteers, and visitors.

Attendance at meetings with the Operations Manager and other managers and supervisors to openly discuss ideas, problems and solutions to the delivery of improved visitor experience at the property.

Taking and processing educational/group bookings and liaising with relevant departments to ensure the smoothing running of each.

Management of the property diaries and preparation and distribution of the weekly programme as well as other reports as required.

Maintaining key safe and security/access arrangements for staff and visitors.

Acting as “Fire Warden” for regular testing and activations and providing training for property staff.

Booking and supervision of reactive and planned maintenance contractors.

Placing orders and completing necessary documentation as and when required.

Ensuring H&S and GDPR compliance across the cluster, including the residential lets.

Provide an excellent level of customer service to all external and internal customers.

Organising and overseeing refuse collection, and recycling arrangements.

As and when required act as Duty Manager in support of Operations Manager and other activity managers and supervisors.

Providing finance admin cover for the regional support team.

Duration: Permanent

We are looking for an exceptional Finance Assistant to join our team, looking after all revenue and treasury processing for the Company. This position presents a rare opportunity to join The Royal Yacht Britannia, a leading five-star visitor attraction and exclusive events venue with an outstanding reputation for quality and customer experience. We are also the team behind our sister ship, Fingal Hotel, Scotland’s only static luxury floating hotel, including a fine dining 2 AA Rosette restaurant. Fingal Hotel has consistently been Edinburgh’s No.1 hotel on Tripadvisor and is the AA Hotel of The Year – Scotland in 2023/24.

Company benefits include:

– 6.6 weeks/33 days pro-rata, annual holiday entitlement (one week/5 days pro-rata more than statutory minimum).
– Hybrid working opportunities.
– Performance and loyalty payment scheme.
– A 10% employer pension contribution (no employee contribution under this option), but in addition we also provide the opportunity to contribute up to a further 5% yourself, which the Company will also match like for like up to 5% (so a total of up to 20% which would be 15% employer contribution and 5% employee).
– Free car parking for staff.
– Up to one week/5 days pro-rata, long service holiday entitlement.
– Life Assurance.
– Employee Assistance Programme.
– Complimentary tickets and staff discount (Britannia and Fingal Hotel and other luxury hotels).

Finance

The Finance Team, under which this role sits, participates in a wide range of activities, from day-to-day financial processing to playing a role in formulating the organisation’s financial strategy. We provide support to Britannia and Fingal Hotel’s managers and staff who are responsible for delivering quality service to our visitors. We are looking for a Finance Assistant to join the friendly team on board.

The Finance Assistant Role

Working as part of a core Finance Team, the role of the Finance Assistant is primarily to take ownership of the daily sales and treasury function of the company, and to assist in the bank reconciliation and all associated tasks. This post will be one of several such posts that report to the Senior Finance Manager.

This includes, but is not limited to:

– Processing of daily sales transactions for revenue generating activities including admissions, retail, catering, events, and the hotel, from the point of transaction through to bank posting.
– Processing sales for our hospitality and group booking departments as well as providing support to the Senior Finance Manager and Finance Manager in all these areas.
– Manage all the daily banking of cash and cheques and posting of income.
– Post and reconcile income transactions
– Providing efficient and effective credit control by supporting the relevant departments to manage aged debtors and where required chasing overdue invoices by telephone and email efficiently and effectively.
– Dealing with any queries in respect of sales invoice payments.
– Reconciling cash receipts and payments through company bank accounts on a daily basis. Being proactive when investigating reconciliation differences.
– Preparation and processing of monthly bank reconciliation on various accounts including reconciling on-line/manual credit card payments.
– Providing support on month-end accounts preparation, including by undertaking reconciliations to the trial balance.
– Performing any other duties as may be requested from time to time by the Director of Finance & Administration, Senior Finance Manager and Finance Manager.
– In addition, the successful candidate will be trained in other aspects of a busy Finance Office including accounts payable, petty cash, expenses, and balance sheet reconciliations.

Accountability

The Finance Assistant is accountable to the Senior Finance Manager and Director of Finance and Administration.

Qualifications

– Good level of education with at least GCSE / Standard Grade / National 5 English & Mathematics at Grade 1-3 or equivalent – Essential
– AAT Part Qualified or equivalent experience – Desirable

Experience

– Basic understanding of accounting – Essential
– Minimum of 2 years’ experience at Finance Assistant level – Essential
– Ability to use IT systems efficiently and effectively (MS Word, Excel) – Essential
– Experience of using accounting software (we use Access Dimensions) – Essential
– Ability to work with bespoke IT systems – Essential
– Excellent understanding of accounting principles – Desirable
– Relevant work experience in a similar organisation or background – Desirable

Personal Qualities

The post holder must be enthusiastic, have excellent communication and teamwork skills, and a can-do flexible attitude, both with work colleagues and other key stakeholders. They will also promote and drive a culture of continuous improvement.

“If you feel you have the personality, skills and experience we are looking for, then we would love to hear from you.”

How to Apply:

Please send your CV and a covering letter outlining why you feel you would be suitable for the role of Finance Assistant to: Jenny.Dall@tryb.co.uk

Hours: Full time
Duration: Permanent
Pay: Circa £29,500 + Benefits

We are looking for an exceptional Finance Assistant to join our team, looking after all revenue and treasury processing for the Company. This position presents a rare opportunity to join The Royal Yacht Britannia, a leading five-star visitor attraction and exclusive events venue with an outstanding reputation for quality and customer experience. We are also the team behind our sister ship, Fingal, Scotland’s only luxury floating hotel, including a fine dining 2 AA rosette restaurant. Fingal has consistently been Edinburgh’s No.1 hotel on Tripadvisor and is the AA Hotel of The Year – Scotland in 2023/24.

Company benefits include:

– 6.6 weeks/33 days pro-rata, annual holiday entitlement (one week/5 days pro-rata more than statutory minimum).
– Hybrid working opportunities.
– Performance and loyalty payment scheme.
– A 10% employer pension contribution (no employee contribution under this option), but in addition we also provide the opportunity to contribute up to a further 5% yourself, which the Company will also match like for like up to 5% (so a total of up to 20% which would be 15% employer contribution and 5% employee).
– Free car parking for staff.
– Up to one week/5 days pro-rata, long service holiday entitlement.
– Life Assurance.
– Employee Assistance Programme.
– Complimentary tickets and staff discount (Britannia and Fingal Hotel and other luxury hotels).

Finance

The Finance Team, under which this role sits, participates in a wide range of activities, from day-to-day financial processing to playing a role in formulating the organisation’s financial strategy. We provide support to Britannia and Fingal’s managers and staff who are responsible for delivering quality service to our visitors. We are looking for a Finance Assistant to join the friendly team on board.

The Finance Assistant Role

Working as part of a core Finance Team, the role of the Finance Assistant is primarily to take ownership of the daily sales and treasury function of the company, and to assist in the bank reconciliation and all associated tasks. This post will be one of several such posts that report to the Senior Finance Manager.

This includes, but is not limited to:

– Processing of daily sales transactions for revenue generating activities including admissions, retail, catering, events, and the hotel, from the point of transaction through to bank posting.
– Processing sales for our hospitality and group booking departments as well as providing support to the Senior Finance Manager and Finance Manager in all these areas.
– Manage all the daily banking of cash and cheques and posting of income.
– Post and reconcile income transactions
• Providing efficient and effective credit control by supporting the relevant departments to manage aged debtors and where required chasing overdue invoices by telephone and email efficiently and effectively.
– Dealing with any queries in respect of sales invoice payments.
– Reconciling cash receipts and payments through company bank accounts on a daily basis. Being proactive when investigating reconciliation differences.
– Preparation and processing of monthly bank reconciliation on various accounts including reconciling on-line/manual credit card payments.
– Providing support on month-end accounts preparation, including by undertaking reconciliations to the trial balance.
– Performing any other duties as may be requested from time to time by the Director of Finance & Administration, Senior Finance Manager and Finance Manager.
– In addition, the successful candidate will be trained in other aspects of a busy Finance Office including accounts payable, petty cash, expenses, and balance sheet reconciliations.

Accountability

The Finance Assistant is accountable to the Senior Finance Manager and Director of Finance and Administration.

Qualifications

– Good level of education with at least GCSE / Standard Grade / National 5 English & Mathematics at Grade 1-3 or equivalent – Essential
– AAT Part Qualified or equivalent experience – Desirable

Experience

– Basic understanding of accounting – Essential
– Minimum of 2 years’ experience at Finance Assistant level – Essential
– Ability to use IT systems efficiently and effectively (MS Word, Excel) – Essential
– Experience of using accounting software (we use Access Dimensions) – Essential
– Ability to work with bespoke IT systems – Essential
– Excellent understanding of accounting principles – Desirable
– Relevant work experience in a similar organisation or background – Desirable

Personal Qualities

The post holder must be enthusiastic, have excellent communication and teamwork skills, and a can-do flexible attitude, both with work colleagues and other key stakeholders. They will also promote and drive a culture of continuous improvement.

“If you feel you have the personality, skills and experience we are looking for, then we would love to hear from you.”

How to Apply:

Please send your CV and a covering letter outlining why you feel you would be suitable for the role of Finance Assistant to: Jenny.Dall@tryb.co.uk