Admin, Finance & IT

Eden Scott is supporting Fife Cultural Trust to recruit an HR Manager to provide an efficient, customer focused and proactive HR ser ice to their people and management teams across OnFife.

The HR Manager will be supporting the Team to deliver their strategic objectives and ensuring compliance with all employment law matters whilst acting as champion of OnFife’s values at all times

Leading corporate organisational change projects including all stages of project management from initialisation to evaluation.

Ensuring the complex projects are delivered against desired organisational culture and behaviours.

Providing extensive professional knowledge, skills and expertise across a wide range of HR activities.

Work collaboratively as part of the senior management team to meet the strategic objectives of the organisation and ensure that decisions and actions are in line HR policy and procedure

Using organisational awareness and technical knowledge to contribute to the design of HR strategies, policies and activities in line with corporate programmes.

Monitoring, evaluating and reporting of HR policies and procedures ensuring deployment is consistent and responding to any risks or emerging issues.

Applying understanding of customers to plan for challenges and external drivers and assess relevant workforce implications

Identifying the interdependencies of projects and working with colleagues and partners to collectively deliver priorities

Provide regular updates / reports in relation to HR KPIs and ongoing projects to the HR Committee

Risk management for the organisation in relation to HR and People issues

Managing on a daily basis the HR Function. Ensuring work is completed to agreed standards and timescales. Set priorities and workplans to meet customer and organisational expectations

Representing HR at meetings, cross-service/functional working groups and projects and dealing with external bodies as appropriate.

Manage the HR Advisor, providing guidance and coaching to ensure that they and the HR team are a high performing team

To discuss this opportunity further, apply now! sarah.ferguson@edenscott.com

Hours: Full time
Duration: Permanent

We are looking for an exceptional Finance Assistant to join our team. This position presents a rare opportunity to join The Royal Yacht Britannia, a leading five-star visitor attraction and exclusive events venue with an outstanding reputation for quality and customer experience, and the team behind our sister ship, Fingal, Scotland’s only luxury floating hotel (Edinburgh’s No.1 hotel on Tripadvisor).

Company benefits include:

– 10% employer pension contribution (no employee contribution)
– 6.6 weeks/33 days pro-rata, annual holiday entitlement (one week/5 days pro-rata more than statutory minimum)
– Hybrid working opportunities
– Performance and loyalty payment scheme
– Free car parking for staff
– Up to one week/5 days pro-rata, long service holiday entitlement
– Life Assurance
– Employee Assistance Programme
– Complimentary tickets and staff discount (Britannia and Fingal Hotel and other luxury hotels)

Finance

The Finance Team, under which this role sits, participates in a wide range of activities, ranging from day-to-day financial processing to playing a role in formulating the organisation’s financial strategy. We provide support to Britannia and Fingal’s managers and staff who are responsible for delivering quality service to our visitors. We are looking for a Finance Assistant to join the friendly team on board.

The Finance Assistant Role

Working as part of a core Finance Team, the role of the Finance Assistant is primarily to take ownership of the daily sales and treasury function of the company, and to assist in the bank reconciliation and all associated tasks. This post will be one of several such posts that report to the Senior Finance Manager. This includes, but is not limited to:

– Processing of daily sales transactions for revenue generating activities including admissions, retail, catering, events, and the hotel, from the point of transaction through to bank posting
– Processing sales for our hospitality and group booking departments as well as providing support to the Senior Finance Manager and Finance Manager in all these areas
– Assist with daily banking of cash and cheques and posting of income
– Post and reconcile income transactions
– Providing efficient and effective credit control. Chasing overdue invoices by telephone and email efficiently and effectively
– Dealing with any queries in respect of sales invoice payments
– Reconciling cash receipts and payments through company bank accounts on a daily basis. Being proactive when investigating reconciliation differences
– Preparation and processing of monthly bank reconciliation on various accounts including reconciling on-line/manual credit card payments
– Providing support on month-end accounts preparation, including by undertaking reconciliations to the trial balance
– Performing any other duties as may be requested from time to time by the Director of Finance & Administration, Senior Finance Manager and Finance Manager
– In addition, the successful candidate will be trained in other aspects of a busy Finance Office including accounts payable, petty cash, expenses, and balance sheet reconciliations

Accountability

The Finance Assistant is accountable to the Senior Finance Manager and Director of Finance and Administration.

Qualifications

– Good level of education with at least GCSE / Standard Grade / National 5 English & Mathematics at Grade 1-3 or equivalent (Essential)
– AAT Part Qualified or equivalent experience (Desirable)

Experience

– Basic understanding of accounting (Essential)
– Minimum of 2 years’ experience at Finance Assistant level (Essential)
– Ability to use IT systems efficiently and effectively (MS Word, Excel) (Essential)
– Experience of using accounting software (we use Access Dimensions) (Essential)
– Ability to work with bespoke IT systems (Essential)
– Excellent understanding of accounting principles (Desirable)
– Relevant work experience in a similar organisation or background (Desirable)

Personal Qualities

The post holder must be enthusiastic, have excellent communication and teamwork skills, and a can-do flexible attitude, both with work colleagues and other key stakeholders. They will also promote and drive a culture of continuous improvement.

If you feel you have the personality, skills and experience we are looking for, then we would love to hear from you.

How to Apply:

Please send your CV and a covering letter outlining why you feel you would be suitable for the role of Finance Assistant to: Jenny.Dall@tryb.co.uk or postal applications to:

Ms Jenny Dall
The Royal Yacht Britannia
Ocean Drive
Leith
Edinburgh
EH6 6JJ

Closing date: 17 February 2023

No agencies please

Salary: £25k
Location: Blair Castle
Contract: Full-time/Permanent
Hours: 40hrs per week, 5 days out of 7

This job description is a guide to the work you will initially be required to undertake. It may be changed from time to time to incorporate changing circumstances. It does not form part of your contract of employment.
Background: The catering department within Blair Castle has recently become in house, meaning it is under large changes. We are looking to develop the catering offer to produce good, fresh, local, and seasonal food for our customers to enjoy.

Purpose of the Role
Support the catering operation to improve the customer food service experience by delivering the food offer to a high quality, setting a high standard and delivering this consistently.
Helping the catering manager to develop new menus, costings, new health & safety procedures and ensuring they are stuck to.
Building and developing the catering offer to meet the needs of the castle.
Operating within budget.

Key Accountabilities
Adhere to all company Health & Safety policies and procedures at all times e.g. Food handling, Manual handling, fire procedures.
Complete, maintain and update all Food Safety and Health & Safety paperwork correctly on a continual basis to ensure full compliance.
Manage and maintain the cleanliness of all kitchens and surrounding working areas ensuring Health and Safety hazards, issues, near misses and accidents are reported using the appropriate reporting procedures at the earliest opportunity.

Ensure all equipment and machinery is in safe working order, all faults/repairs are reported using the appropriate reporting procedures at the earliest opportunity.
Manage the delivery of the food service provision required, utilising all available resources effectively and efficiently, ensuring that all meals are provided to the required quality standards at the specified times to create a consistent customer experience and avoid any service failures.
Role model the values and behaviours expected by Atholl Estates at all times to colleagues and customers.
Process orders and monitor stock levels to ensure there is no impact to service or large amounts of wastage
Check invoices and delivery notes and report any anomalies appropriately
Ensure the receipt, correct storage and quality of commodities are correct and report any concerns or observations as appropriate
Ensure the recovery and storage of food and correct labelling procedures are followed
Oversee and monitor all stocktaking procedures ensuring minimal risk of waste
Help to train and develop the team
Support the Catering Manager to manage the preparation of all function/hospitality menu costs in accordance with the correct pricing.

Essential
A good communicator, able to liaise confidently with customers and engage, motivate, and develop team members
An enthusiastic individual with a passion for food and excellent service delivery
Follows the right health & safety procedures and challenges unsafe behaviours
Is flexible and takes initiative
Is positive & proud of doing a great job
Takes ownership and doesn’t leave things to others or say ‘it’s not my job’
Experience within a similar role

Desirable
Understanding of financial management in a catering environment

Please apply with cv to kerryw@blair-castle.co.uk

We are a forward-looking team of buildings professionals who are passionate about caring for the Trust’s diverse portfolio of structures – from castles to cottages, museums to visitor centres, offices to toilet-blocks, sheds and stores – some new, many very old. Although we are viewed as a “central” department of the Trust, we’re dispersed across all parts of the Scottish mainland, supporting 4 Regions (Highlands & Islands, North-East, Edinburgh & East, South & West), our estate at Mar Lodge, and our Head Office in Edinburgh.

What this job is about
This job supports the Head of Building Conservation, and contributes to the smooth running of the Buildings team, through the provision of efficient administrative support. In doing this, it supports the organisation’s vision – Nature, Beauty and Heritage for Everyone – by contributing to conservation objectives our business sustainability.

You will be a strong team player who provides exemplary administrative support to our dedicated buildings professionals. You’ll be the absolute lynch-pin of the department, helping to co-ordinate and track the maintenance and conservation work of Buildings Surveyors as they support our properties all across Scotland. You will be the key “back at base” contact for Surveyors, helping them with record-keeping, report compilation and distribution, liaison with suppliers/contractors, financial transactions, and team-meetings management. You’ll also be critical to recording and tracking our buildings maintenance and conservation work, and supporting with reports and presentations that help senior managers and external stakeholder understand the criticality of the department’s work.

What we want you to be responsible and accountable for
• Providing pro-active administration to support the team, including (but not limited to):
o Responding to departmental queries (phone, email, written correspondence) as departmental “first point of contact”
o Arranging meetings and managing the collective Team diary
o Preparing and circulating agendas, minutes, and action registers
o Collating documentation and carrying out data analysis
o Developing presentations, producing reports, and communicating across the Trust and stakeholders with appropriate updates, articles, and social media
o Carrying out financial transactions and budget reporting
o Record-keeping and filing.
• Providing additional secretariat support to the Head of Buildings Conservation, Head of Building Conservation Policy and Senior Surveyors, such as:
o Personal diary management
o Arranging travel and accommodation
o Management of correspondence and formal Papers
o Expense claims.
• Supporting the Buildings Assistant (in particular) with the maintenance of the records of the Trust’s built assets (heritage and non-heritage).
• Supporting the Buildings Assistant (in particular) with the scoping, maintenance, and development of appropriate systems for the scheduling, tracking, and logging of buildings activity.
• Assisting with the development of the Building Surveying team Quality Assurance management – ensuring that departmental documentation and templates are formatted and updated as necessary and are filed and indexed appropriately in order that best practice can be most effectively achieved.

The current duties of the role do not require a criminal records check or membership of the PVG scheme through Disclosure Scotland.

How we would like you to achieve this
• We want you to work in a way that is wholly consistent with our stated organizational values and our Corporate Strategy, and our emerging Buildings Strategy.
• We want you to work collegiately across the Buildings team, and collaboratively with colleagues across the Trust.
• We want you to become familiar with the Trust’s systems and processes and the work of other departments.
• Accessible information is vital to our work, so we need you to keep good records relating to your activity and be able to use this swiftly to produce meaningful management information that can inform our decision-making. You need to be entirely comfortable and confident with creating and delivering engaging reports, formal papers, presentations, and activities for different internal audiences (from front-line staff to director/CEO/board level, as well as for external stakeholders).

Who you will be working with
• You wiil not be a line-manager but you may help with the supervision of Buildings department volunteers.
• You will work particularly closely with:
o All Buildings team colleagues
o Internal customer colleagues – usually Regional Directors, Regional Business Managers, property cluster Operations Managers, and Project Directors
o Finance and Project Management colleagues
o External stakeholders – most notably Historic Environment Scotland
o Consultants, suppliers and contractors

Please see website for full details: https://www.scotchwhiskyexperience.co.uk/about/careers/

Scottish Canals has a fantastic opportunity for a friendly and confident individual to join our Caledonian Canal team based at Muirtown Basin, Inverness. You will contribute to our team delivery of excellent customer service for a busy canal. It is a varied role with never two days the same, with frontline customer facing plus administrative responsibilities.

Key Responsibilities of the role:​​​​​​​

Provide effective frontline customer service, dealing with the varied enquires / requests in a busy marina office   
Lead on the organisation, development and delivery of the long-term licencing and mooring programme, as well as the Winter mooring programme
In collaboration with the team, deliver and support the allocation of the short-term licencing and moorings programme
Efficient, accurate & timely delivery of back-of-house processes, such as shore power invoicing, boat safety scheme compliance and Great Glen Canoe Trail registrations
Issuing all long-term permit disks for Scottish Canals’ boaters on all our canals

As well as taking lead responsibility for the effective and efficient administration of our long-term licences and moorings you’ll be part of the small front of house team in Inverness with duties such as in person reception cover, responding to customer calls, emails and social media as well as marina services like allocating visitor berths and selling diesel.

We’ll give you all the training you’ll need to learn our systems and processes but we’re looking for someone with previous frontline customer care experience, excellent verbal and written communication skills and is confident to use their initiative to problem solve, as well as build strong working relationships with customers and colleagues alike. You’ll be able to demonstrate previous experience of working with administrative processes and systems where accuracy, timeliness, diplomacy, and confidentiality were key. The commercial acumen to maximise income, minimise waste and spot opportunities is essential.

The successful candidate will be friendly, a self-starter, organised and accurate, able to work alone or as part of a small team.

You should be educated to HNC or equivalent level in Business Administration or hold comparable experience in a similar role. A driving licence is preferred (must be in place within 6-month probationary period) and knowledge of the canal network or boating industry would be an advantage. Proficiency in the use of personal computers and business applications is essential.

This role is offered on a permanent basis, 37 hours per week, Monday – Friday, however we would consider applications seeking to work as job share. It attracts a salary of between £20,279.70 and £22,722 depending on experience and is based in our Inverness Office at Seaport Marina.

Scottish Canals also offers a generous annual leave entitlement of 34 days rising to 39 after 5 years (inc. public holidays), along with enhanced company sick pay, discounted shopping vouchers, and a contributory pension scheme with up to a 10% employer contribution.

Closing Date: Midday Friday 27th January 2023

Interviews held in Inverness: Week Commencing Monday 13th February 2023

Please supply a CV and covering letter with your application telling us how your specific experience and skills match those in the advertised role and why this opportunity appeals to you.