Admin, Finance & IT

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Act as a key point of contact for donors and prospects, particularly those giving at £5-10K, developing strong relationships with our existing portfolio, such as the Patrons’ Club.

Assist the Major Gifts Manager in the development of stewardship and cultivation strategies, including events, for Major Donors and Patrons’ Club Members.

Lead on the implementation of stewardship and cultivation strategies, as well as their review and development for those giving at £5-10K level.

Working closely with the Major Gifts Manager, assist in devising the Major Gifts events programme across all levels of major donor income, including cultivation. Work closely with the Events Executive to plan and deliver bespoke cultivation and engagement events to a high standard.

Work closely with the Major Gifts Manager and Prospect and Pipeline Researcher to identify prospects and solicit major gifts in the region of £5K and above.

Attend networking events to establish new contacts and proactively initiate and maximise your own networking and donor cultivation opportunities.

Take the lead in creating and developing stewardship plans for a portfolio of mid-level donors around £5-10K, while ensuring that plans align with the stewardship strategy for higher level donors including the Patrons’ Club. You will work with the Major Gifts Manager to ensure a joined-up approach of the stewardship plan across all levels of giving within Major Gifts.

Work with the Major Gifts Manager to review and develop the communications plan as part of the stewardship strategy. Take a proactive approach to its implementation, managing timelines for communications, liaising with teams across the trust and writing copy.

Ensure the correct and accurate maintenance of prospect records. You will oversee the Fundraising Officer in completion of all administrative tasks as required to support the operational effectiveness of the Major Gifts programme, including the Patrons’ Club.

Assist with writing proposals for solicitation of Major Gifts of all levels.

Develop positive and productive working relationships with fundraisers, senior leadership and other relevant internal stakeholders.

Maintain and enhance personal knowledge, skills and networks by playing an active role in professional bodies, increasing the Trust’s influence across the sector.

Take a flexible approach, with a willingness to work non-traditional hours and be available to travel nationally, and on occasion internationally.

Test

Test

Test

test

KEY RESPONSIBILITIES:

respond to requests for technical assistance in person, via phone, chat, or ticket.

diagnose and resolve technical hardware and software issues.

research questions using available information resources.

advise user on appropriate action.

follow standard help desk procedures.

log all help desk interactions.

administer help desk software.

follow up with colleagues to ensure complete resolution of issues.

redirect problems to correct resource.

identify and escalate situations requiring urgent attention.

track and route problems and requests and document resolutions

resolve technical problems with Local Area Networks and Wide Area networks.

inform management of recurring problems

stay current with system information, changes, and updates.

help create and update training manuals and process documents.

onboard new colleagues

procuring hardware

travel to sites to provide hands-on support.

Scottish Canals are the custodians of the nation’s canal network and surrounding estates. Our vision is to invest in the canal network to generate lasting benefit for people and communities; celebrating their industrial heritage, ensuring they offer quality green and blue spaces for people and communities and contribute to Scotland’s resilience in tackling climate change.

Our success is rooted in valuing the contributions of our entire team – we care, we create, and we collaborate to continue to deliver a whole range of activities from boating, paddling, walking and wheeling to living and playing and improving what the canals have to offer to our visitors and communities. We also work collaboratively with our partners and stakeholders to contribute to a wealthier, fairer, greener and more resilient Scotland.

As an employer we offer a truly unique opportunity to be part of our team, help us realise our vision and contribute to safeguarding our heritage and ensuring our canals flourish now and in the future.

We currently have an exciting opportunity for an Engineering & Port Administrator to join our Engineering team in Ardrishaig. You will support the Engineering and harbour teams and will deliver an excellent overall experience to port users. Working efficiently and to well defined standards, you will promote a safe, secure, and enjoyable customer experience which actively contributes to the generation of revenue. Promote Scottish Canals products and services and have a clear focus on commercial opportunities that will add to the excellent customer experience while bringing enhanced commercial benefit to Scottish Canals.

The role is offered on a fixed-term basis until January 2026 to cover a period of maternity leave, and with a starting salary of £30,069 (Band C). Working hours 35 hours per week, Monday – Friday – 08:30 – 16:00.

Scottish Canals offer a generous annual leave entitlement of 28 days, plus 10 public holidays, along with enhanced sick pay, discounted shopping vouchers, health cash plan and a contributory pension scheme with up to 10% employer contribution.

Primary responsibilities of the role:

-Provide support to the Crinan canal maintenance team in terms of administration and compliance with inter/national legislation and internal SC standards.
-Liaise with other groups in Scottish Canals to help deliver and record required maintenance on structures and assets.
-Create and maintain standards and processes for Scottish Canal’s harbours.
-Document work and activities of harbour and maintenance team to required level.
-Deputy harbour master with statutory obligations for reporting and compliance.
-Port Facility Security Officer – Input of ship security data to CERS (Consolidated -European Recording System) and reporting to MCA and DfT.
-Maintain Ardrishaig Port Facility Security plan with reference to current legislation and trends.
-Ensuring relevant actions are carried out, incident records maintained and submitting detail to department for transport, Maritime Coastguard Agency and internal departments.
-Pier stakeholder communication and engagement, surveys and questionnaires, organising meetings, creating agenda, taking and distributing minutes.
Ardrishaig Pier bookings, updating port operation records, pier safety records, reporting, collation of invoice data.
-Maintenance of Marine Safety Management System.
-Management of port safety, navigation, traffic management.
-Development and maintenance of required recording systems for PPM and training manuals.
-Arrange, prepare and attend meetings, including arranging venue and catering, minute taking, and dissemination of info.
-Administration and data input of H&S data including site visits, behavioural safety, near miss and accident reports. Incident investigation.
-Record and deliver statistical analysis, compose reports and KPIs working to deadlines.
-Collation and reporting of stats, tonnages, queries, maintenance of business databases and communication with customers, colleagues and the general public regarding Ardrishaig Pier.

Qualifications and knowledge required:

-Knowledge of requirements of PMSC and other harbour legislation (desirable)
-Accident/Incident & Near Miss Reporting experience.
-Basic literacy and numeracy skills.
-Valid driving licence appropriate for vehicle to be driven.

Skills and experience required:

-Proven experience in a customer facing role within leisure or customer service environment.
-IT skills including the use of Microsoft Office software and other applications in use by SC, EG. AMX, Eco online.
-Port Facility security officer (desirable)
-Harbour master awareness (desirable)
-Strong teamwork ethic.
-Ability to manage time efficiently.
-Excellent communication skills.

Qualities & abilities required:

-Judgement regarding safety in using and operating equipment in line with Scottish Canals defined standards and procedures.
-Judgement regarding upward referral of issues to line management for further guidance.
-Use of initiative in applying and maintaining high levels of customer service.
-Co-operate with and support colleagues within main function.
-Deal with enquiries and comments from customers in a professional manner providing appropriate information and guidance.
-Co-operate with and support business to business customers to ensure Scottish Canals interests are protected.
-Co-operate with and support colleagues from other teams outside of main function.
-Participate in call-out rota.

Scottish Canals reserve the right to close this vacancy before the closing date if a sufficient number of applications are received.

Scottish Canals are the custodians of the nation’s canal network and surrounding estates. Our vision is to invest in the canal network to generate lasting benefit for people and communities; celebrating their industrial heritage, ensuring they offer quality green and blue spaces for people and communities and contribute to Scotland’s resilience in tackling climate change.

Our success is rooted in valuing the contributions of our entire team – we care, we create, and we collaborate to continue to deliver a whole range of activities from boating, paddling, walking and wheeling to living and playing and improving what the canals have to offer to our visitors and communities. We also work collaboratively with our partners and stakeholders to contribute to a wealthier, fairer, greener and more resilient Scotland.

As an employer we offer a truly unique opportunity to be part of our team, help us realise our vision and contribute to safeguarding our heritage and ensuring our canals flourish now and in the future.

We currently have an exciting opportunity for a Business Analyst to join our Project Management Office team in Glasgow or Falkirk. You will help provide data to form insights and recommend business and other organisational changes. These can be issues in any part of the organisation, including information technology (IT) processes, organisational structures, or staff development. The role of Business Analyst bridges the gap between IT and business domains. They are instrumental in defining business needs, identifying potential improvements, and translating these elements into detailed requirements.

The role holder will translate our organisational data and document, assess, and scrutinise our processes to identify areas for potential improvement. The focus is on drawing insights for evidence-led decision making, streamlining operations or developing solutions that allow for improved efficiency or increased productivity.

Acting as an ambassador of improvement, the Business Analyst will collaborate with colleagues to develop and adopt different working practices, by closely involving them in the development of process improvement activity and enabling them to implement and sustain changes.

The role is offered on a permanent basis, and with a starting salary of £34,165 (Band D). Working hours 35 hours per week, Monday – Friday.

Scottish Canals offer a generous annual leave entitlement of 28 days, plus 10 public holidays, along with enhanced sick pay, discounted shopping vouchers, health cash plan and a contributory pension scheme with up to 10% employer contribution.

Primary responsibilities of the role:

Data gathering, requirements analysis & elicitation, and presentation

-Collect, clean, and consolidate data from multiple sources to support business decisions.
-Perform advanced data analysis to identify trends, patterns, and insights.
-Analyse and elicit business requirements.
-Present findings and recommendations through reports, presentations, and data visualisations.

Dashboard creation

-Design and develop interactive dashboards to track key performance indicators (KPIs) and business metrics.
-Ensure dashboards are user-friendly, maintainable, and aligned with business requirements.
-Collaborate with stakeholders to iterate and enhance dashboard functionalities.

Process definition and improvement

-Map, define, and document existing and new business processes.
-Identify inefficiencies, bottlenecks, and opportunities for improvement.
-Propose and implement process improvements, using Lean/Six Sigma techniques where applicable.
-Develop process documentation, including flowcharts, Standard Operating Procedures (SOPs), and training materials.

Stakeholder collaboration

-Work closely with cross-functional teams, including IT, operations, and senior leadership, to define and align on objectives and deliverables.
-Act as a liaison between technical teams and business stakeholders to ensure mutual understanding and effective communication.

Qualifications and knowledge required:

-Batchelors degree in Business Admin, Data Analytics, Process Engineering or equivalent or suitable relevant experience in this field.
-Power BI or equivalent data analysis tools
-Exceptional Microsoft Excel skills including lookups, text and string functions, pivot tables and basic VBA
-Experience of data mapping tools such as Visio, Lucid Chart, or Miro

Skills and experience required:

-Proficiency in creating dashboards using tools such as Tableau, Power BI, or similar platforms
-Proven experience in data gathering, requirements analysis, and presentation
-Ability to present information in a clear and concise manner
-Strong analytical and problem-solving skills with a focus on actionable outcomes
-Experience in process definition and improvement initiatives

Qualities & abilities required:

-Ability to work well under pressure, prioritise workload and meet deadlines
-Attention to detail, including data verification checks
-Ability to work independently and as part of a team

Scottish Canals reserve the right to close this vacancy before the closing date if a sufficient number of applications are received.

Contract Type: Temporary contract – 18 months maternity cover
Grade: FC07
Starting Salary: £32,437 per annum
Hours: 36 hours per week
Location: Iona House, Kirkcaldy / Home working with travel required across Fife.
Job Reference: ON000546

Are you an experienced finance professional looking for your next challenge? Do you thrive in a fast-paced environment where your skills in budgeting, financial reporting, and leadership can make a real impact? If so, we want to hear from you!

We are OnFife and as Fife’s largest cultural organisation we specialise in making jaws drop, hearts warm, eyes light up and imaginations run wild. We work with a huge range of partners, artists and creatives and our spaces are some of Fife’s favourite places. An ambitious leadership-oriented charity, we’re built on strong values, and those values make us who we are – Fearless, Inviting, Fair and Exciting.

We’re a real Living Wage employer, and we offer a local government pension scheme, generous holiday allowance and flexible working opportunities. If you need to travel for work, we can provide pool cars if you’re near head office or pay travel expenses, so you are not out of pocket! Along with this, you can also access discounted gym/swim memberships and other employee benefits.

About the Role

As an Accounting Technician, you’ll play a key role in supporting the financial operations of Fife Cultural Trust and its Trading Subsidiary. Reporting to the Head of Finance & Administration, you’ll be responsible for preparing budgets, producing financial reports, managing financial ledgers, and ensuring accurate income and expenditure records. You’ll also provide expert financial guidance to non-financial managers, helping them navigate financial procedures with confidence. You can view the full job description on our current vacancies page on our website.

What You’ll Be Doing

• Assisting with the preparation of annual budgets and financial statements.
• Producing and checking financial monitoring reports.
• Ensuring the accuracy and integrity of the financial ledger system.
• Supporting policy and procedure development alongside the Strategic Finance Manager.
• Leading and mentoring a Finance Assistant, ensuring compliance with financial policies and best practices.

What We’re Looking For

We need a proactive and detail-oriented individual who brings:
• Experience working in an accounting environment, ideally with some team management responsibilities.
• Qualifications at SCQF Level 7 (such as an HNC in Accountancy or equivalent).
• Strong IT skills, particularly in Microsoft Excel and accounting systems like Sage or Xero.
• Excellent communication skills, both written and verbal.
• A team-oriented approach, with the ability to support and guide colleagues.

Why Join Us?

• A dynamic role within a respected cultural organisation.
• A supportive team environment where your contributions are valued.
• Flexible working options
• Annual leave entitlement – 25 days per year plus 8 public holidays (fixed)

If you’re ready to take the next step in your finance career and make a meaningful impact, please complete our application form and equal opportunities form and return them to the HR team at hr.fct@onfife.com. The application pack can be downloaded from our current vacancies page on our website.

OnFife is an equal opportunities employer.

We are proud to support the Armed Forces community and are committed to the Armed Forces Covenant.

The closing date for applications is 5pm on Thursday 6 March 2025.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Working closely with the Collections Registrar and Assistant Collections Registrar, the post-holder will:

Implement the existing methodology for review and rationalisation in line with NTS Collections Development Policy and sector best practice

Complete assessments and categorisations of support collections across several Trust sites

Complete a prioritised programme of provenance research, liaising with NTS legal team and external subject specialist experts where appropriate

Complete a process of significance assessment, guiding the input of curatorial colleagues and internal and external stakeholders as needed

Facilitate a planned programme of pest treatments before arranging for disposal, de-accessioning, or return to Trust properties

Other duties which may arise, ensuring that any work produced under the umbrella of the Conservation & Policy Directorate is outcome led, focused on delivery, and supports the needs of properties and aligns to NTS Sustainable practices.

REQUIRED QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE

Qualifications

Essential

A full UK driving licence, current for driving within the United Kingdom, own car, and willingness to travel across Scotland

Desirable

Experience

Essential

Strong working knowledge of current best practice in museum collections management and documentation

Experience of, and a sound grasp of, the standards and requirements of the UK Museum Accreditation Standard and the Museums Association Code of Ethics

Strong IT skills with proven experience in the use of museum collections management systems

Excellent attention to detail and a track record of collections research and problem solving

Thorough working knowledge of ethical, legal, insurance and indemnity issues regarding collections and collections rationalisation

Experience and confidence in the appropriate techniques for the handling and packing of museum collections, including an awareness of potential hazards in collections and the appropriate health and safety standards

Excellent liaison and negotiation skills and ability to communicate clearly, both orally and in writing

A strong team player, with the ability to get on with, and collaborate with, a wide range of people and to manage sensitive communication with a variety of stakeholders

Scone Estate is a 400-year-old family business situated in the heart of rural Perthshire. Committed to protecting and enhancing the natural, cultural, and economic environment, we are a forward-thinking diversified rural business comprising Farming, Forestry, Fishing, Property and Tourism enterprises. At the centre of the Estate is historic Scone Palace and Gardens, a 5-star rated heritage attraction.

We are seeking an Assistant Accountant. The role will encompass sales and purchase ledger processing, credit control, bank reconciliations, VAT returns, preparing journals and handling general finance-related admin as required.

About you
The successful candidate will be able to demonstrate strong accounts experience, current and relevant IT skills, previous experience of Sage 200 is desirable. The Finance Department comprises a small team and good communication skills are essential as it the ability to work to tight deadlines and to work with confidentiality in mind. You will have great attention to detail and a positive, pro-active approach, displaying professionalism.

What we can offer
The opportunity to work in a unique and varied environment where no two days are the same. The company provides ongoing training, pension scheme, 34 days paid holiday and membership of our Staff Benefits Scheme which gives access to discounts in our Retail Stores and Coffee Shop, free friends access to the Palace, discounts on self-catering accommodation, and much more.

To apply please download an application form and detailed job description via our website: www.scone-palace.co.uk

The National Mining Museum Scotland (NMMS) is an independent, charitable trust located at the Lady Victoria Colliery in Newtongrange, Midlothian. NMMS is responsible for the preservation and interpretation of Scotland’s mining history and heritage, shining a light on the past to help us look to the future of Scotland’s energy transition. As well as being a 5-star visitor attraction, the Museum holds one of only fifty-one of Scotland’s Recognised Collections of National Significance and offers an award-winning learning programme for audiences of all ages across the country.

NMMS is currently undergoing an exciting transition and has plans for redevelopment of the site including the reuse and repurpose of existing buildings, the creation of a new fit-for-purpose building, improvement of the visitor offer including events space and exhibitions, and the establishment of more sustainable environmental systems. The collection assistants would help with the first phase of this project which will include the movement of part of NMMS Recognised Collections to a new store and the updating of records on the collections management system.

Funding for these posts has been provided by National Lottery Heritage Fund (NLHF).

Job Purpose

NMMS Recognised Collections include mining artefacts, banners, photographs, maps and plans, books, archives and much more. The purpose of the collection assistant roles is to assist the curatorial team with the movement of objects from the current store to a new store on the NMMS premises. The successful candidates will ensure NMMS continues to meet SPECTRUM standards and will be required to input significant amounts of data into the collections management system—Axiell Collections. These posts would be well suited for candidates with excellent attention to detail and who are looking to gain further experience in collections management.

Key Responsibilities

1. Assist the curatorial team (curator, assistant curator and volunteers) with the collections move with regard to object handling, packaging, and data inputting.

2. Ensure NMMS continues to work to SPECTRUM standards and meets the standards expected of an Accredited Museum.

3. Wherever possible, improve the standard of records within the Axiell Collections database to improve accuracy and uniformity of data.

4. Undertake spot checks or audits as required.

5. Attend NMMS meetings as required.

6. Comply with NMMS policies and procedures.

7. Undertake any duties at the request of the line manager which are commensurate with the role, including other work within the Trust.

FOR FULL INFORMATION AND AN APPLICATION FORM PLEASE SEE OUR WEBSITE