Admin, Finance & IT

Retail Merchandising Administrator

Edinburgh
Permanent – full time

Closing Date: 22nd May 2022

About Us

This is a chance to be involved in a daring and truly one-of-a-kind team where our aim is to build remarkable and unforgettable experiences across each and every one of our venues across Scotland. Johnnie Walker Princes Street and our Brand Homes will take visitors on an immersive, multi-sensory journey through the flavours of Scotland, sharing our love for Scotch with a new generation of whisky drinkers. Visitors will lose themselves in the journey whisky-making in our experiences and make purchases from our fantastic retail offerings. We want our guests to embrace every minute with us and feel the same way we do about our heritage. Being part of Diageo means being a torchbearer for our brands and making them even better for the next generation. It’s a career-defining responsibility. If you have a genuine passion for our craft, our character and our products, help us continue the story and build a great career in the process.

Feel inspired? Then this may be the opportunity for you.

About the Role

You will support our Retail Team with the creation, management and execution of merchandise assortments, sales and inventory plans, ensuring achievement of financial goals. In order to do this you will use your strong organisational skills to handle allocations from warehouse to brand homes to ensure the right product is in the right place at the right time to increase sales and profit.

You will be responsible for ensuring that customer service standards are maintained to a high level, that data is maintained accurately, and that opportunity for retail income and stock productivity is improved through effective administration. This will involve leading and creating all retail SKU’s in Vend as well as handling markdowns and promotions in our system.

As the Retail Merchandising Administrator, you will use weeks of supply and sell-through analysis to advise replenishment of product to retail spaces. In order to ensure an elite service, you will work closely with our warehouse and merchandise agency on stock availability and invoicing/payment of goods.

Strong stakeholder management skills will be required for this role as will involve collaboration with teams of Johnnie Walker and the Malt Brand Homes to ensure the retail stores are in-stock and the store teams have the product they need to achieve set goals.

About You

This is the perfect position for a dedicated individual with experience in retail buying/retail planning principals, financial budgeting, retail fundamentals, ad hoc reporting, and analysis. Previous experience in a branded specialty retailer or multi-brand department store retailer is a plus.

With ability to evaluate financial and business indicators and translate data into concrete information to get results. Strong ability to apply logic to solve problems and generate effective solutions.

With superb organizational skills, you will be interested in technology with proficiency in Microsoft Excel and the ability to learn technical applications quickly.

You will be able to build constructive and effective relationships with a broad and diverse group of business partners is also key.

We have a saying here – that character is everything. We’re looking for enthusiastic, curious, endlessly energetic people. Self-motivated, tenacious team-players who want to learn and grow – and fast.

Celebrating our inclusive and diverse culture is core to Diageo’s purpose of “celebrating life every day everywhere”. This purpose is, in itself, inclusive in nature, as it values everybody irrespective of background, disability, religion, gender identity, sexuality or ethnicity.

We know that for our business to thrive and for Diageo to realize its ambition, we depend on having diverse talent with a range of backgrounds, skills and capabilities in each of the 180 countries in which we operate and to reflect our broad consumer base. We view diversity as one of the key enablers that helps our business to grow and our values, purpose and standards set the conditions for us to respect the outstanding contribution each person brings.

Flexibility is key to success in our business and many of our staff work flexibly in many different ways, including part-time, compressed hours, flexible location. Please talk to us about what flexibility means to you and don’t let anything stop you from applying.

CHARACTER IS EVERYTHING

Full or part time, £18,732 pa – £20,261 dependent on experience.

Work somewhere where a job is not just a ‘job’, where you can be part of a team with a passion for Scotland’s heritage, making a difference to local lives. Abbotsford, the home of Sir Walter Scott, now needs a friendly and efficient Admin Assistant.

You will support our charity’s management team by providing a range of administrative tasks, including updating personnel and contractor records, inputting invoice information to our database, assisting office visitors, answering general calls and emails, taking minutes of meetings, and other similar activities.

We are happy to be flexible over working hours, so this job will suit someone looking for family friendly hours or full time hours. We welcome friendly dogs to work, offer discounts in our shop and café, free parking, contributory pension, and most importantly – you get to work with great people.

Application Process
For more details of the role, please download the Job Description.

To apply, either submit your CV or download and complete the Application Form, sending it to vacancies@scottsabbotsford.co.uk.

In this role you will provide an effective Human Resources (HR) administration service to all employees of National Museums Scotland to ensure they receive the support they require to meet the strategic aims and objectives of the organisation.

You will be involved in general HR administration, alongside advising and providing support across a wide range of HR work including recruitment and induction, contract preparation, attendance monitoring, data gathering and input via an HR system. We need someone who is an effective communicator and can work effectively on their own initiative or as part of a team and whose work is of a high standard with a great attention to detail.

It is essential that you hold a Certificate in Personnel Practice (or equivalent) or have gained HR knowledge through equivalent experience of working within an HR Department. You will be educated to SCQF Level 6 (Highers) or equivalent, one of which must include English.

Experience of working with HR policies and procedures is essential, as is experience of working with an HR/Payroll system, including its use in producing reports.

JOB PURPOSE

To protect Culloden Battlefield by driving the delivery of the key actions in the NTS Culloden 300 plan, including:
• To scope a UNESCO World Heritage Site application.
• To monitor and coordinate responses to planning applications that may affect the battlefield.
• To set up and coordinate a multi-stakeholder group to create a vision for the Culloden cultural landscape.
• To explore land acquisition to increase NTS battlefield holding.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

The key responsibilities and accountabilities of the job are:

• To scope and prepare an outline draft for a UNESCO World Heritage Site application. Scope project plan if a decision is made to progress. Liaise with key stakeholder organisations, including Historic Environment Scotland, the Highland Council, international comparator sites and organisations, significant local landowners and others. Liaise with internal policy team, consultants, and others;

• To coordinate responses to planning applications which may affect the battlefield and its setting. Identify planning applications and response deadlines, seek consensus opinion on responses to planning applications from internal specialists and external historical advisers. Seek consensus opinion on key targets for land acquisition to protect battlefield sense of place. Identify landowners and plan approach to begin negotiation;

• Coordinate the creation of a consensus-based vision for the Culloden battlefield landscape and surrounding area, working with a multi-disciplinary stakeholder group;

Full time 5 days a week to include weekends and public Holidays.
You will also need: Previous experience
Accommodation and Booking Enquiries
To process accommodation bookings.
To update prices on super control.
To keep all letters and correspondence up to date.
To answer reviews on booking.com and Trip Advisor.
To answer phone calls for bookings and other enquiries.
To liaise with Housekeeping regarding accommodation issues.
To print Daily Housekeeping Reports.
To report maintenance issues.
To undertake guest check in and departures.
To deal with guest general enquiries onsite.
To keep accommodation welcome packs updated and current.

General Office Duties
To answer office emails.
To provide excellent guest and visitor service.
To take bookings across the business.
To sort incoming and outgoing mail.
To update websites and other company information sites.
To help with printing and laminating for other departments.
To update the filing system.

Team working
To ensure good time management and use of resources.

PURPOSE OF THE ROLE

Contribute to the smooth running of the National Estate department, through the provision of wide and varied administrative support. Acting as the first point of contact for internal and external enquiries, communicating effectively and efficiently to manage enquiries, follow up progress and keep the enquiring party informed throughout the process. Support to the wider National Trust for Scotland team as required.

KEY RESPONSIBILITIES

The Key Purpose of the role will be met by:

• Based at NTS Headquarters, acting as the first point of contact for enquires to the team including, telephone calls, walk-up enquiries and hard and electronic mail.
• Providing a link between Regional Management, Estate Surveyors and the residential, agricultural and commercial tenants as required, to help address queries and issues raised and providing guidance to ensure issues are timeously dealt with.
• Working closely with the Head of National Estates to ensure the efficient operation of the team, including organising and recording team meetings, weekly reporting, expense claims and holiday management.
• Support to the Property Database Officer in the management of the property information databases, which record all Trust property interests, including owned and leased property, conservation agreements, burdens and wayleaves.
• Communicating effectively with the three Estate Surveyors based centrally and regionally to provide administration support as required.
• Back up support to GIS (mapping) Officer as necessary.
• Liaising with the NTS Finance Team to operate an efficient purchase ledger system for the National Estate Management team to handle the internal purchase order process.
• Coordinating and recording volunteer support to the department.
• Supporting the Property Database Officer with maintaining and validating records of all Business Rates, Council Tax, Sporting Rates and Water Charges records.
• Assisting with managing lettings enquiries and lettings management as required, directing enquiries to the most appropriate person.
• Maintaining up to date hard copy and electronic filing systems. Working to digitise key information where possible and recording within asset management database. Archiving out of date information and ensuring compliance with General Data Protection Regulations.
• Working closely with the Building Surveying Administrator in relation to the management of compliance, repair and maintenance works and in particular record keeping.
• Working with the Property Database Officer as an additional point of contact for any agricultural, commercial or residential matters.

The current duties of this job do not require a criminal records (Disclosure Scotland) check to be carried out.

We’re looking for an experienced person to assist the Accounts Manager in all aspects of running the company accounts and Payroll. Previous experience of working within a busy account department preferred, as is a working knowledge of Sage 50 Payroll and Microsoft Office, particularly Excel.

Hours: 35 hours a week, 9am–4.30pm Monday–Friday (Half hour lunch break)

The main duties of the Accounts Assistant will include:
• Deputise for Accounts Manager in her absence
• Carry out all aspects of fortnightly Payroll including Pension auto-enrolment, PAYE and HMRC reporting
• Managing holiday/sick entitlement and any other statutory payments
• All aspects of managing company online accounts – sage 200
• Producing reports for GM and Company Directors as required
• Liaising with company Auditors on all aspects of accounts
• Input income from company revenue centres
• Input Cash Book transactions including Credit Card and Petty Cash
• Bank reconciliation
• Input of purchase invoices/credits
• Process weekly supplier payments and remittances
• Check monthly statements
• Produce sales invoices and statements
• Credit control
• Produce all financial reports including monthly management accounts from Sage 200
• Filing
• Handling communications with Suppliers and Customers via telephone or email
• Assist with daily cash counting and banking
• Any other relevant accounts and office admin duties as required by the Accounts Manager